How to add and remove comments in word

In this course:

  • Share a document
    Article
  • Collaborate on Word documents
    Article
  • Insert or delete a comment
    Article
  • Track changes
    Article
  • Accept tracked changes
    Article
  • Use Word on a mobile device
    Article

Attaching your comments to specific parts of a document makes your feedback more clear. If someone else is commenting on the document, replying to their comments lets you have a discussion, even when you’re not all in the document at the same time.

Select the content you want to comment on.

Go to Review > New Comment.

Type your comment. If you want to make changes to any of your comments, just go back and edit them.

To reply to a comment, go to the comment, and select Reply.

Note: Keep in mind that it’s possible for others to edit your comments. Comments in an Office document are stored in the file, so anyone with edit access to your file can edit your comment.

How to add and remove comments in word

Practice with comments and other collaboration features in Word by downloading this Collaborate in Word learning guide.

Delete comments

Right-click the comment, and choose Delete Comment.

To delete all the comments in the document, go to the Review tab, click the down-arrow on Delete, and choose Delete All Comments in Document.

Select the content you want to comment on.

Select Review > New Comment.

Type your comment, and select Post. How to add and remove comments in word

To reply to a comment thread, go to the comment, and select @mention or reply.​​​​​​ How to add and remove comments in word

Bubbles in the margin indicate where someone has left a comment.

Practice with comments and other collaboration features in Word by downloading this Collaborate in Word learning guide.

Edit comments

You can edit a comment by selecting Edit comment under the More thread actions drop down menu, which can be found in the top right hand corner of the comment.

How to add and remove comments in word

Note: In Word for the Web we have restricted the Edit comment option to be available only on comments that you have authored. However, keep in mind that it may still be possible for others to edit your comments by modifying your Office file directly.

Delete comments

You can delete a comment by selecting Delete thread under the More thread actions drop down menu, which can be found in the top right hand corner of the comment.

How to add and remove comments in word

Leaving comments in a Word document is a good way to leave feedback on a piece you’re reviewing. If the issue you commented on has been resolved, you can remove the note to keep things looking clean. Here’s how.

How to Add Comments in Word

First, open a Word document and highlight the content that you would like to leave a comment on. Once selected, head over to the “Review” tab and select “New Comment”, which is found in the “Comments” group.

How to add and remove comments in word

Next, type the comment you would like to leave. That’s all there is to it. Repeat this step for as many comments as you need to leave in the piece.

How to Reply to Comments in Word

If you want to leave feedback on the comment that was already left, simply hover over the comment and click the “Reply” button.

How to add and remove comments in word

Now, type out your reply and save the response.

How to add and remove comments in word

How to Delete or Resolve Comments in Word

Resolving a comment keeps the comment but shows it as “Resolved” so those collaborating on the piece can see the issue has been fixed. Deleting the comment removes it completely.

If you want other teammates to know an issue was dealt with, use “Resolve”. If you want to clean up some comments in the sidebar, use “Delete”.

To resolve a comment, hover over the comment and click the “Resolve” button.

How to add and remove comments in word

The comment will remain in the sidebar, but it will be grayed out to show the comment has been resolved.

To delete a comment, right-click the item and select “Delete”.How to add and remove comments in word

Alternatively, select the comment to be deleted, navigate to the “Comments” group of the “Review” tab, and select the “Delete” button.

How to add and remove comments in word

If you have a lot of comments in the Word document that you would like to delete all at once, select the arrow under “Delete” and then select the “Delete All Comments In Document” option.

How to add and remove comments in word

How to Reopen a Comment in Word

If a comment was previously marked as resolved but you need to leave further feedback, you can reopen the comment by right-clicking it and selecting “Reopen Comment”.

How to add and remove comments in word

This only works if the comment was marked as “Resolved” and not deleted.

A powerful tool for working together

If you cannot be in the same room with someone as you review a document, the next best option is to leave a comment. Microsoft Word makes it easy to both leave feedback within a piece by highlighting text and inserting a comment as well as respond to that feedback by replying to a comment.

Whether you are working on a group project, critiquing a friend’s outline for the next Great American Novel, or even editing your own work, the comment function is a powerful tool. Here’s how to add or remove comments in Word.

How to add and remove comments in word

Note: The screenshots refer to Microsoft Word in macOS. The process is the same for Word in Windows.

How to Add a Comment In Word

Adding a comment in Microsoft Word is a simple process. At the top of the screen, click the Review tab.

Highlight a word within the document or place your cursor on the screen and click New Comment. This will open a comment box to the right of the document along with a line that leads to the specific comment. The commented text will also be highlighted.

The lines make it significantly easier to follow when there are multiple comments within a document, especially if there are several comments in a single paragraph. Rinse and repeat this step as many times as necessary.

How to add and remove comments in word

You can also add a comment by highlighting text or right-clicking on the text and selecting New Comment from the context menu that appears.

How to add and remove comments in word

There is a final way to add a comment. You can select a word or place your cursor, navigate to Insert at the top of the screen, and choose Comment. However, this method takes longer than either of the other two options and is not worth your time. We include it here only for the sake of knowledge, as this same method can be used to reply to an existing comment.

How to Reply to a Comment in Word

When multiple people are working within a single document and sending it back and forth for edits and review, it can be difficult to keep track of this collaboration. You can reply to an existing comment to create a tiered system that is easy to read.

On an existing comment, click the speech bubble at the top-right corner.

This opens a text field where you can enter your reply. Multiple people can reply to the same comment. If you aren’t sure which reply came first, the time since the reply is visible to the right side of the screen.

How to add and remove comments in word

You can also reply to a comment by right-clicking it and selecting Reply to Comment from the menu. This serves the same function as selecting the message bubble.

How to add and remove comments in word

How to Resolve and Delete a Comment in Word

Most comments are to point out an issue that needs to be corrected or to suggest improvements to the text. Once those changes have been made, you may no longer need the comment. Resolving or deleting the comment can help you keep track of what you have already done within the document.

There are several ways to approach this. The first and easiest is to click the comment and select Delete from the tab at the top of the screen. If you click the down arrow beside Delete, you can choose to delete all comments within the document at once.

You can also resolve a comment by clicking Resolve instead of Delete. The difference is that Delete removes the entire comment, while Resolve greys it out but leaves it in place. If a comment is resolved in error or you decide to comment further, you can right-click and select Resolve Comment once more to un-resolve it.

You can also right-click a comment and choose to either delete it or resolve it from the menu. These options are found just below Reply to Comment.

How to add and remove comments in word

The Review tab has several other options to note, too. Previous and Next provide an easy way to cycle through all of the comments within the document, while Show Comments displays any comments within the article if they are not currently shown.

Note: Most document editors like Word and Google Docs also have a similar method to review and resolve comments.

Use Comments For Seamless Collaboration

The Comments feature is a tremendously powerful tool for anyone working on a collaborative project with Word, and using it wisely can improve communication and the final document or team project.

Patrick is an Atlanta-based technology writer with a background in programming and smart home technology. When he isn’t writing, nose to the grindstone, he can be found keeping up with the latest developments in the tech world and upping his coffee game. Read Patrick’s Full Bio

Remove them through deletion or resolution

How to add and remove comments in word

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What to Know

  • Delete a comment: Select a comment. Go to Review and select Delete Comment. Delete all comments: Select Delete >Delete All Comments.
  • Resolve a comment: Choose a comment. Go to Review and choose Resolve. Use Previous and Next buttons to go to another comment.

This article explains how to delete and resolve comments in a Microsoft Word document. Instructions in this article apply to Word 2010, 2013, 2016, 2019; Word Online (Microsoft 365); and Word for Mac unless otherwise noted.

How to Delete Comments in Word

The ability to leave comments on a Word document is essential when collaborating with others on the file, but eventually, those comments must be removed or dealt with. In Microsoft Word , either delete the comments or resolve the comments.

Deleting a comment removes it from the document forever. Resolving a comment marks it as finished but leaves a record of the comment. If you’re using a version of Word older than Word 2016, comments can only be deleted.

How to add and remove comments in word

When you are finished with a comment and want to delete it, select it and click the Review tab in the ribbon at the top of the screen. In the Review tab, click Delete Comment.

In Office 2016 and Microsoft 365, you can also right-click a comment as select Delete Comment from the context menu. Older versions of Word will only allow deletion from the Review tab. Regardless of the method, both have the same function.

Comments can also be deleted in bulk. Click the Review tab on the ribbon, then click the disclosure triangle next to the Delete icon. In that menu, select Delete All Comments.

Resolving Comments in Word

Resolving comments in only available in Microsoft Word 2019, 2016, Microsoft 365, and Word for Mac. Older versions of Word are limited to deleting comments only.

If you have a choice, it’s better to resolve comments. Resolving a comment allows you to mark the comment as finished. This approach helps the original writer better track what’s been changed and helps the reviewer see how recommended changes were implemented. When you resolve a comment in Word, a record of the comment is preserved.

Resolving comments takes action on the deletion request, but does not remove the text of the comment from the document.

How to add and remove comments in word

To resolve a comment, chose the comment you want to resolve. Select the Review tab on the ribbon. Select the Resolve button.

Comments can also be resolved by right-clicking them and selecting Resolve Comment from the contextual menu.

For Office Online, comments are resolved by clicking the three dots in the upper corner of the comment and clicking Resolve Thread.

When you resolve a comment, its color fades, but it still appears in the markup area. To reverse the resolution, select the comment again and select the Resolve button in the Review ribbon. This setting toggles the resolved status off.

To step through several comments and act on each separately, use the Previous and Next buttons adjacent to the Resolve button.

Should I Delete or Resolve Comments?

If you’ve received a document with comments from another person, preserve a record of the comments. With that paper trail, you’ll verify that all changes requested have been addressed and that you haven’t accidentally skipped an important point.

When you’ve made your own comments for your own purposes, deleting them is likely the better option. A deleted comment simply vanishes. That’s best when you’ve changed your mind on a comment, or you want to change the text point that the comment is anchored to.

As a book editor, I regularly add comments within author’s books in Word. I need to be able to remove the date tags from my comment boxes as I may review the document at unusual hours or over several dates, meaning it can look unprofessional or confusing to the author. I need to be able to keep my name in place, but remove the date and time tag.

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I am an independent advisor and believe I can help with regards to your question.

I am not aware of a way to do it directly in Microsoft Word.

However, a few external websites have a method listed.

Strongly recommended that you create a copy of your document before you try this.

Please let me know if you have any queries or questions.

Note: This is a non-Microsoft website. The page appears to be providing accurate, safe information. Watch out for ads on the site that may advertise products frequently classified as a PUP (Potentially Unwanted Products). Thoroughly research any product advertised on the site before you decide to download and install it.

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As the Date attribute of a comment is read only, the only way to do this would be to use a macro when you have finished making all of the comments that would go through the document to delete and re-insert all of the comments so that they would appear to have been inserted at the time that you ran the macro.

Use comments in your document to make suggestions to other people or to track issues for follow-up.

Insert a comment

Select the text you want to comment on, or click at the end of the text.

On the Review tab, click New Comment.

Type your comment. Word shows your comment in a balloon in the document’s margin.

How to add and remove comments in word

Reply to a comment

In the comment, click the Reply button.

Or click the comment and on the Review tab, click New Comment.

Type your reply.

Delete a comment

On the Review tab, in the Comments section, click Next to select a comment.

On the Review tab, click Delete.

To delete all comments at once, click the arrow by Delete, and then click Delete All Comments in Document.

How to add and remove comments in word

See also

To preserve the layout of your document, comments are displayed in balloons that appear in the margin.

Insert a comment

Select the text or item that you want to comment on, or click to insert the cursor near the text that you want to comment on.

On the Review tab, under Comments, click New.

Type the comment text in the comment balloon.

Tip: You can also turn on Track Changes, which uses revision mark to show additions, deletions, and formatting changes.

Delete a comment

Select the comment that you want to delete.

On the Review tab, under Comments, click Delete.

Tip: You can also delete a comment by clicking the close button in the upper-right corner of the comment balloon.

Change the name or initials used in a comment

If you collaborate with multiple reviewers and want to avoid anonymous comments, ask your reviewers to add their names or initials by using this procedure.

On the Word menu, click Preferences.

Under Personal Settings, click User Information .

In the First, Last, and Initials boxes, type the first name, last name, and initials that you want to use in your comments.

A comment in a Word document is useful when needing to make note of something that requires attention or needs fixed, or provide additional information to others reading the document.

To insert, edit, and delete a comment in Microsoft Word, select from the list of actions below for help and instructions.

  • Insert a new comment
  • Edit a comment
  • Delete a comment

Insert a new comment

To insert a new commend in a Word document, follow the steps below for your version of Microsoft Word.

Microsoft Word 2013 and later versions

  1. Using your mouse, place the text cursor where you want to insert the comment. You can also highlight one or more words to set a comment specifically for that highlighted text.
  2. In the Ribbon menu, click the Insert tab.
  3. On the Insert tab, click the Comment option in the Comments group.
  4. The new comment is added to the document. On the right side of the document, the comment is visible. Click in the comment to enter the desired text.

Microsoft Word 2007 and 2010

  1. Using your mouse, place the text cursor where you want to insert the comment. You can also highlight one or more words to set a comment specifically for that highlighted text.
  2. In the Ribbon menu, click the Review tab.
  3. On the Review tab, click the New Comment option.
  4. The new comment is added to the document. On the right side of the document, the comment is visible. Click in the comment to enter the desired text.

Microsoft Word 2003 and earlier versions

  1. Using your mouse, place the text cursor where you want to insert the comment. You can also highlight one or more words to set a comment specifically for that highlighted text.
  2. In the menu at the top of the Microsoft Word program window, click Insert.
  3. In the drop-down menu that appears, click the Comment option.

Edit a comment

To edit a comment in a Microsoft Word document, follow the steps below.

  1. In the Microsoft Word document, find the comment you want to edit.
  2. The comment should be visible on the right side of the document. Click in the comment and edit the text for that comment.

Delete a comment

To delete a comment in a Microsoft Word document, follow the steps below.

  1. In the Microsoft Word document, find the comment you want to delete.
  2. Using your mouse, place the text cursor over the comment on the right side of the document.
  3. Right-click with your mouse and select the Delete Comment option in the pop-up menu that appears.

If you have someone edit or proofread your paper for a class, they may have used either the “Comment” tool or the “Track Changes” tool in Microsoft Word. Even after incorporating the comments and the changes, you may still see the comments and the changes in the margin of your paper. Or, worse, when you upload the document to Blackboard, they show up when your instructor views your paper (as seen in the image below).

Read on to learn how to remove both the tracked changes edits and the comments from your Word documents.

How to add and remove comments in word

How to Remove the Tracked Changes

  1. Open the Word document.
  2. In the menu at the top of the Word document, click the Review tab.
  3. Go to the “Changes” section of the Review tab.
  4. From here you can do one of two things.
    (A) Go through all the comments one by one by clicking either the Accept or Reject button.
    How to add and remove comments in word
    You can navigate through the formatting changes by clicking previous or next.

    or
    (B) Accept all of the changes. To do this, click the arrow under Accept and then selectAccept All Changes and Stop Tracking.

Note: It is important to stop tracking in order to remove all of the changes and prevent any new changes that you many make from being tracked.

You can now upload your document to Blackboard and the tracked changes will not appear (see image below).

However, if you used the “comment” function, the comments will still appear when you upload to Blackboard (see image below).

How to add and remove comments in word

How to Remove the Comments

  1. Open the Word document.
  2. In the menu at the top of the Word document, click the Review tab.
  3. Go to the “Comment” section of the Review tab.
  4. Click on the arrow under Delete and selectDelete All Comments in Document.

Now, when you upload your document to Blackboard, it will look normal (see image below) and will have neither comments nor tracked changes in the margin.

Adding comments and tracking changes is a very helpful feature in Microsoft Word that makes it much easier for a team of people to collaborate on a document.

But if you share a computer with a co-worker or a family member, then their name might be the one associated with the copy of Microsoft Word on your computer. This means that their name is the one that will appear on any comments that you add to a document, which could be confusing to the members of your team. Fortunately you can change your comment name in Word 2010 by following our short guide below.

Change the Name and Initials That Appear in Word 2010 Comments

We are going to be changing the User Name setting in Word 2010 in the steps below. This will affect other items in Word 2010, including the author name for documents that you create in Word 2010. Note that the author name will not be changed on existing documents, however, nor will it be changed on comments that already exist in the document.

This will also change the user name in other Office 2010 products, such as Microsoft Excel and Powerpoint.

Step 1: Open Microsoft Word 2010.

Step 2: Click the File tab at the top-left corner of the window.

How to add and remove comments in word

Step 3: Click Options in the column at the left side of the window.

How to add and remove comments in word

Step 4: Click inside the User Name field and enter your preferred name, then click inside the Initials field and enter the initials that you want to display.

How to add and remove comments in word

Step 5: Click the OK button at the bottom of the window to save your changes.

How to add and remove comments in word

As mentioned previously, this will not change the name and initials on comments that were previously entered. You will need to go back and remove any existing comments with the old name, then re-enter them with the new name.

Do you have a table that doesn’t fit on your document? Learn how to fit a table to one page in Word 2010 so that it prints properly.

How to add and remove comments in word

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.