How to change the language in microsoft word

How to change the language in microsoft word

If you’re typing in a different language, you might want to change Word’s interface to that language, too. Whether you need to change the editing language, proofing tools, or even the user interface, Word has a way.

Adding Language Packs for Office

The first thing you’ll want to do is add a language accessory pack for the language you wish to use. These language packs are completely free and are available for 32-bit or 64-bit architecture.

Once on Office’s language accessory pack page, select the version of Office you are currently using. You’ll find the three available tabs under “Step 1: Install the language accessory pack.”

From the drop-down list, select the desired language. We’ll go with Japanese in this example.

How to change the language in microsoft word

Once selected, the language pack’s details appear below. On the right-hand side of the window, choose the download respective to the architecture you’re running on Windows.

How to change the language in microsoft word

You’ll now be prompted to choose the location for the application download. Do that and then save. Next, locate and open the application. Office will then guide you through the installation process.

How to change the language in microsoft word

This process can take a few minutes, so be patient.

How to change the language in microsoft word

To make sure the language pack was installed correctly, open Word and then select “Options” at the bottom of the left-hand pane. (If you have a document open in Word, you’ll need to click the “File menu first and then click “Options.”

How to change the language in microsoft word

The “Word Options” window will appear. In the options pane on the left, select “Language.”

How to change the language in microsoft word

In the “Choose Editing Languages” section, you should see your installed languages.

How to change the language in microsoft word

Now that the language pack is successfully installed let’s go through some of the available language settings.

Setting the Editing and Proofing Language

In the list of available languages in the “Choose Editing Languages” section, select your desired language. Next, select the “Set as Default” button on the right.

How to change the language in microsoft word

A message will appear letting you know that your chosen editing language will take effect the next time you launch Office. It also warns you that some of your settings might change, so take note of that. If you’re ok to move forward, select “Yes.”

How to change the language in microsoft word

That’s all it takes to set up the editing and proofing language. If, however, the language says “Not Enabled” under “Keyboard Layout,” click the link and follow the instruction for adding the language pack.

Setting the Display and Help Languages

Now it’s time to change the UI language of Word. Doing this will change the buttons, menus, controls, and help notifications.

We’ll still be working in the “Word Options” window. This time, find the “Choose Display Language” section. You’ll see two separate menus here: “Display Language” and “Help Language.” Select the desired language for both. You’ll also need to select “Set as Default” for both. Once you’re finished, click “OK.”

How to change the language in microsoft word

You’ll now be prompted to restart Office. This is necessary for the new language to take effect.

How to change the language in microsoft word

Close and reopen Word to make sure it’s working correctly.

I am creating a document template, so the answers given to this problem are not an option because it would involve repeating the actions every time a document was created from the template, or relate to the Windows version of Word

  • ALL other styles (including Normal) have the correct language. It is only this table style that has the problem.
  • I am using MS Word version 19.19 (181109) Office 365 subscription (Mac OS)

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Replies (7) 

Thank you for posting your concern in our forum and we are sorry for the inconvenience. However, the language attribute is not included in a Table Style or a List Style.

The workaround can be:
1. Manually select the table then go to Review > Language to change the one you want.
2. If you don’t want to change the table language manually, you can change the default proofing language to be the same as the one you want to set for the table style, then save the file as a document template. The table style default proofing language will follow your template’s default proofing language.

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Thanks for taking the time to reply.

I have to disagree with your statement that

the language attribute is not included in a Table Style or a List Style.

because my screen dump shows a Table Stylte that has one! It’s just not available to us to edit/change

And I’m sorry that the workarounds don’t work either. Because I’m not trying to change any particular table, I’m trying to build a template. There are no tables in the template itself – it’s just a blank document with a set of attached styles.

And of course, I already tried suggestion #2 – it didn’t work.

So Option #3 (MS User Voice) might be the only option.

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Firstly thanks – I do appreciate you taking the trouble to reply. And for a brief moment I thought that maybe I didn’t need to worry about the stupid language setting for the table.

But when I tried by

  1. Checking that the default language was set to English (AUS)
  2. Adding a table and applying my Table Blue Style

I found that the table had taken on the Language of the Table Blue Style – i.e. English (UK) as shown in my original post.

Exhibit #1: Language Settings for the Normal Style:

Exhibit #2: Language for first cell in Table is English (UK) – NOT the ” the language with which the Normal style is formatted.”

So I’m still stuck with this stupid setting. One day I’ll get around to deleting it and re-creating it, but I’m a stubborn person, and believe that if the Language CAN be set, we mere mortals aught to be able to change it!

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The language settings In Microsoft Word 2010, 2013, 2016 and 2019 have improved significantly over time.

You may need to change the language in your Microsoft Word document if you happen to work in a multilingual environment. By the way, you have to restart Word before the language change can take effect.

In this article, you’ll learn how to change the display and help languages in Word. You’ll also learn how to change the editing and tooltip language.

Without further ado, let’s get started.

Before you can change a language in Word, you must add it first

Windows didn’t come with all the languages pre-installed. If you want to use a particular language in your application like Microsoft Word, you need to, first of all, add or install it into the windows language list.

Therefore, before you can change the language in Word, obey the instructions below to add or install that language into your windows environment. We’ll use Chinese as an example.

  • Go to Start and click on Settings.
  • The Settings dialog box will appear with various setting categories. Select Time & Language.

How to change the language in microsoft word

  • Another window will appear. Select the Language category.
  • Click on the Add a preferred language button.

How to change the language in microsoft word

  • The list of all languages available will appear. Type in the language you want to install in the search box.
  • Click to select the language in the search results.
  • Click on the Next button.

How to change the language in microsoft word

  • The Install language features dialog will appear. Check the Install language pack.
  • Click on the Install button.

How to change the language in microsoft word

  • Wait for it to download and install. You can add as many languages as you wish.

How to change the language in microsoft word

We now have the Chinese language installed. The remaining section of this guide will show you how to change the language in Microsoft Word.

Changing the language in Word

To change the language in Microsoft Word:

  • Click on the File tab to switch Word to the back
  • On the left column, click on Options
  • The Word Options dialog will appear. Choose the Language category.

How to change the language in microsoft word

  • Under Choose editing languages, Select the language you installed. In this example it is Chinese. If the language pack supports proofing tools for that language, the Proofing columns will show Installed. Therefore, in the screenshot below, if yours doesn’t show the Installed status, it means the language you are changing to doesn’t support Proofing.

How to change the language in microsoft word

  • Click on the Set as Default button.

How to change the language in microsoft word

A confirmation box will pop-up. Confirm the change and restart Word before the changes can take effect.

If you want to change the Display Language too:

  • Under Choose Display Language, Select the language you installed.

Note: If your language pack doesn’t support display and help for that language, you won’t see that language under the Display and Help languages boxes.

How to change the language in microsoft word

This is how you may change the language in Microsoft Word and the other office apps.

Although Microsoft Word’s spellchecker can never compare to a human proofreader, it is a useful tool for spotting mistakes in your written work. Assuming you know how to use it, that is.

The problem is that there are many varieties of English in the world, as well as a few other languages. As such, you need to make sure your document is using the correct proofing language before running a spellcheck, otherwise it will miss words spelled differently in different regions.

Thus, to make sure you don’t end up with unintentional ‘colors’ or ‘honors’ in your work, you’d better learn how to set the proofing language in Microsoft Word!

Setting the Proofing Language

There are two main ways to set the proofing language of a new document in Microsoft Word. The first is via the ‘Review’ tab on the main ribbon:

  1. In the ‘Review’ tab, find the ‘Language’ section
  2. Click on ‘Language’ and select ‘Set Proofing Language…’ from the menu
    How to change the language in microsoft word
  3. In the new window, pick a proofing language (e.g. Australian English) and click ‘OK’
    How to change the language in microsoft word

This will set the document to the language chosen. If you click on ‘Set As Default’ in the language window, you can make this the language used for all new documents.

The second approach is largely the same, but involves clicking on the language section of the bar at the bottom of your document.

This will open up the ‘Languages’ window and allow you to choose a proofing language as described above.

After you enable the keyboard layout for two or more languages in the Windows operating system, you can use the Language bar to switch between languages that use different keyboard layouts.

Note: If you just want to insert a few symbols or foreign characters, and you only type in languages with a Latin alphabet, such as English or Spanish, you can insert symbols without switching to a different keyboard layout.

For more information about adding additional editing languages and keyboard layouts see Change the language Office uses in its menus and proofing tools.

Using the Language bar to Switch Keyboard Layouts

When you switch a language by using the Language bar, the keyboard layout changes to the keyboard for that language.

Use the Language bar when you:

Want to switch between languages with a Latin alphabet, such as English, Spanish, or French, and a language with a non-Latin alphabet, such as Arabic or Chinese.

Want to switch between languages with a non-Latin alphabet, such as Greek or Russian.

Prefer to use native keyboard layouts when you type in different languages that have a Latin alphabet.

After you have enabled the keyboard language that you want, open your document and place the cursor in the document where you want to start to type text in a different language.

Click the language icon on the Language bar, which should appear on your task bar near where the clock is, and then click the language that you want to use.

Keyboard shortcut: To switch between keyboard layouts, press Alt+Shift.

Note: The icon is just an example; it shows that English is the language of the active keyboard layout. The actual icon shown on your computer depends on the language of the active keyboard layout and version of Windows.

If you have set up more than one keyboard layout for a single language, you can switch between layouts by clicking the keyboard layout icon on the Language bar and then clicking the keyboard layout that you want to use. The name on the indicator changes to reflect the active keyboard layout.

Repeat steps 1 and 2 to switch between different languages.

I don’t see the Language bar

In most cases, the Language bar automatically appears on your desktop or in the taskbar after you enable two or more keyboard layouts in the Windows operating system. You cannot see the Language bar if it is hidden or only one keyboard layout is enabled in the Windows operating system.

If you don’t see the Language bar, do the following to check to see if the Language bar is hidden:

In Windows 10 and Windows 8

Press the Windows logo key and type Control to search for the Control Panel app.

Click Control Panel.

Under Clock, Language, and Region, click Change input methods.

Click Advanced settings.

Under Switching input methods, select the Use the desktop language bar when it’s available check box, and then click Options.

In the Text Services and Input Languages dialog box, click the Language Bar tab, and make sure that either the Floating On Desktop or the Docked in the taskbar option is selected.

How to change the language in microsoft word

Click Start, and then click Control Panel.

Under Clock, Language, and Region, click Change keyboard or other input methods.

In the Region and Language dialog box, click Change keyboards.

In the Text Services and Input Languages dialog box, click the Language Bar tab.

How to change the language in microsoft word

Under Language Bar, check if the Hidden option is selected. If it is, select either Floating on Desktop or Docked in the taskbar.

In Windows Vista

Click Start, and then click Control Panel.

Under Clock, Language, and Regional Options, click Change keyboard or other input methods.

In the Regional and Language Options dialog box, click Change keyboards.

In the Text Services and Input Languages dialog box, click the Language Bar tab.

How to change the language in microsoft word

Under Language Bar, check if the Hidden option is clicked. If it is, click either Floating on Desktop or Docked in the taskbar.

Office uses the default input language in the Windows operating system to determine the default language for Office programs. For example, if the default input language for the Windows operating system is Japanese, the default language for all Office programs is also Japanese.

It is NOT usually necessary to change the Windows input language to work with multiple languages in Office. Most language needs can be met by doing one of the following:

If you’re having trouble with languages and you’re not sure if you want to change the language in Windows, read Troubleshoot checking spelling and grammar in multiple languages first.

If you have an Microsoft 365 Family or Personal subscription, or a one-time purchase of Office 2016, and you want to permanently change the language of your Office installation, see Choose or change the language of your Office installation for another option.

Change the default input language for Windows

From the Start menu, search for Control Panel, and open Control Panel.

Under Clock, Language, and Region, click Change input methods.

Note: If you don’t see Clock, Language, and Region, click Category in the View by menu at the top of the page.

Optional: Click Add a language to add a new language. Select the language you want to add, and click Add.

Select your language, click Options, and then click Add an input method to add the input language you want. The default input language will be the first language in your language list.

Click Start > Control Panel.

Under Clock, Language, and Region, click Change keyboards or other input methods.

Note: If you don’t see Clock, Language, and Region, click Category in the View by menu at the top of the page.

In the Region and Language dialog box, on the Keyboards and Languages tab, click Change keyboards.

In the Text Services and Input Languages dialog box, under Default input language, click the language that you want to use as the default language.

If the language that you want to use as the default input language is not listed, complete Steps 5 through 8.

Under Installed services, click Add.

Expand the language that you want to use as the default input language, and then expand Keyboard.

Select the check box for the keyboard or Input Method Editor (IME) that you want to use, and then click OK. The language is added to the Default input language list.

To preview the keyboard layout, click Preview.

Under Default input language, click the language that you want to use as the default language.

Click Start > Control Panel.

Under Clock, Language, and Region, click Change keyboards or other input methods.

Note: In Classic View, double-click Regional and Language Options, and then click the Keyboards and Languages tab.

In the Regional and Language dialog box, on the Keyboards and Languages tab, click Change keyboards.

In the Text Services and Input Languages dialog box, under Default input language, click the language that you want to use as the default language.

If the language that you want to use as the default input language is not listed, complete Steps 5 through 8.

Note: The default language that you select is applied to all programs on your computer that use this setting, including programs from other companies.

Under Installed services, click Add.

Expand the language that you want to use as the default input language, and then expand Keyboard.

Select the check box for the keyboard or Input Method Editor (IME) that you want to use, and then click OK. The language is added to the Default input language list.

To preview the keyboard layout, click Preview.

Under Default input language, click the language that you want to use as the default language.

Click Start > Settings > Control Panel.

Click Date, Time, Language, and Regional Options, and then click Regional and Language Options.

Note: In Classic View, double-click Regional and Language Options.

In the Regional and Language Options dialog box, click the Languages tab, and then under Text services and input languages, click Details.

In the Text Services and Input Languages dialog box, under Default input language, click the language that you want to use as the default language.

If the language that you want to use as the default input language is not listed, complete Steps 5 through 7.

Note: The default language that you select is applied to all programs on your computer that use this setting, including programs from other companies.

Under Installed services, click Add.

In the Add Input Language dialog box, click the language that you want from the Input language list, and then click OK.

Under Default input language, click the language that you want to use as the default language.

Microsoft Office happens to be the best office software for a long time and will continue to do so till we do not get any other better text editor, sheets and balance manager, presentation maker and many other things. Microsoft office is being offered in many different languages, and even many regional languages of countries are also available for Microsoft Office.

If you have got a laptop recently which came with licensed Microsoft Office and licensed Windows than you will not be able to format the system fully just resetting the system and uninstalling the programs was the only option left for you. No matter what the default language is, Office can always be set to the language of your choice. This option is especially useful for the Non-English speaking regions. In order to change the language on the Microsoft Office 2019/2016 simply follow the steps detailed below.

Change Language in Microsoft Office

There are even times where you’re friends or your children while working on your laptop might have changed the language now you want to revert it back. Or you might have selected the wrong language during installation and you want to change your language then here are the steps to do the same in any of the above cases.

Microsoft Office has three different areas where the language can be changed manually to any other language these three areas include:

  1. User Interface,
  2. Editing area,
  3. Proofing tools.

Many will prefer having the UI and editing area having the same language while it can be different as per personal preference. Languages in all the three areas can be changed, in order to change check out the following steps,

With any of the applications of Microsoft Office 2016 select Options from the File ribbon. In the Options dialogue box select the Language tab. There must be a couple of languages that you can select and set as the default language. If you don’t find your language then you can also click on the Add button.

See the Proofing tab if you have your language installed, if not then click on the Not Installed button and Office 2016 will take you to the page from where you can install the dedicated Language Accessory Pack.

You can either Match Microsoft Windows language with your display language or can use the arrow key to change the same. Once you have changed the language, it will look something like this-

You can choose the languages of that particular region from the above steps still if you need any other help in changing the language then reach out to us in the comment section below.

We hope this article helps you in choosing the desired language in Microsoft Office 2019/2016.

Question

Im a danish person writing an english text in word 2011 on a mac.

The citations show up as (author, year, s. 275 ) instead of (author, year, p . 275 ). Ive tried toggling fieldcode mode, but word wont let me change the code. Ive searched the web for a solution but all good solutions doesn’t work for me. First of all i don’t get an “edit field” option in the right-click-menu.

So there I am. Is there a secret button that i need to toggle or a combination of keys to press, enabling me to edit the fieldcode? (Why did the forum just make this text small. )

Answers

If you have more than one language defined for your keyboard input (in Windows this is done via the Control Panel), you can change the language for a given citation to one of those languages via References>Manage Sources>Current List>(Select entry)>Edit>Language (this is for Word 2010, I expect Word 2011 will be a bit different).

Other than that, you would have to create your own CITATION field for it. To do that:
• press Cmd-F9 (Ctrl-F9 in Windows) to create a pair of field braces (i.e. < >) next to the existing citation (or somewhere else if you prefer)
• select the original citation and press Shift-F9 to expose its field code
• copying & pasting the field code from Word’s citation into it, excluding the field braces
• editing the locale code to whichever one you prefer (see http://office.microsoft.com/en-us/word-help/locale-identification-numbers-for-language-specific-files-HP010030570.aspx?)
• press F9 to update your citation field
• delete Word’s citation (if you don’t want to keep it).

Cheers
Paul Edstein
[MS MVP – Word]

If you want to translate a word document from one language to another language, Microsoft Word can help because of free translator feature in Microsoft Word.

Now let’s see how translator feature help to translate Word document. For example, how to free translate word document from English to Spanish.

Step 1: Enable translation in Microsoft Word 2010.

To enable translation in Word, under the Review tab, simple click on the Translate button and select translate option.

How to change the language in microsoft word

Step 2: Select Translate Document or Translate Selected text, or choose to translate with the Mini Translator. Now we select “Translate Document”.

Step 3: In Translation Language Options window, choose Mini Translator language and choose document translation languages. Click OK.

How to change the language in microsoft word

When there is a message popping up to ask whether you want to translate whole document over the Internet in unencrypted HTML format, if you want to continue, click Send.

Then you would get new document in another language on new opening web page. You can copy it to save as new word document.

How to change the language in microsoft word

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