Want to declutter your Gmail sidebar? Check out the detailed method of how to clean up the Gmail sidebar. It’s no doubt that Gmail is the king of email clients with over millions of users using this service. The good thing about Gmail is that it syncs plenty of other Google services like Google Docs, Drive, Android, Hangouts, etc.
With all such things syncing in regular intervals, the sidebar can quickly get cluttered with unused labels.
Let’s admit, there are times when we all wanted to hide specific labels from the Gmail sidebar. This will make Gmail cleaner and easier to use. Gmail does provide users an option to hide the Gmail sidebar, but that isn’t going to solve the real problem.
How To Clean up & Organize the Gmail Sidebar
So, in this article, we have decided to share the best method to clean up the Gmail sidebar on desktop. With this method, you can easily hide unnecessary tabs from the Gmail sidebar. So, let’s check out how to clean up the Gmail sidebar in 2020.
Step 1. First of all, open Gmail on your Windows 10 computer.
Step 2. Now, click on the Settings gear icon located in the top-right toolbar.
Step 3. Select ‘See all Settings’ from the drop-down list.
Step 4. Now select the ‘Chat and Meet’ tab.
Step 5. There you need to select ‘Chat off’ under Chat and ‘Hide the meet section in the main menu’ under the Meet. Next, click on the ‘Save Changes’ option.
Step 6. Now head to the ‘Labels’ section.
Step 7. Under the System Labels, you can easily show or hide the Gmail labels from the sidebar.
That’s it! You are done. This is how you can clean up the Gmail sidebar in 2020.
So, this article is all about how to clean up the Gmail sidebar. I hope this article helped you! Share it with your friends also.
Go over your Google Storage limit and you’ll be asked to pay.
Google is warning some users they’re getting close to a storage limit and will soon need to pay for a subscription to continue sending and receiving emails, storing files in Google Drive, and keeping photos in Google Photos. All those Google places count toward the 15GB limit. After that, you’ll need to pay
$2/mo for 100GB of extra storage,
$10/mo for 2TB of storage space
There are discounts if you pay annually.
You can manage your Google storage and the company offers tools to do that. You can also delete emails that take up an unbelievable amount of space. That can be a long boring process unless you know a few tricks.
By searching for certain keywords, dates in the categories Google divides our mail, you can bulk delete unwanted and unneeded emails.
Here’s how to get started: (by the way, this should be done on a desktop or laptop computer rather than a phone or other mobile device)
In Gmail, click in the search bar and select “advanced search”. I suggest for the first time going through these steps you be very specific about which emails you want to delete.
So I chose to search within the “promotions” folder and you’ll see that option near the bottom of the search window that says “Search” and “All Mail”. Change that “Promotions” by clicking the “down arrow”.
This calls up all of the emails labeled as “promotions” by Google. You can bulk delete them but because this is the first time, I suggest choosing only emails that are labeled “promotions” and are older than a year.
Select the “Any time” dropdown and put a checkmark by “Older than a year”. You can also choose only those emails with attachments, or search by a custom date range.
Select all of the emails and delete them by tapping the trash can icon. You can also select all of the emails matching those search criteria and trash them.
If you’re looking at the amount of storage space you have at the bottom of the page, you’ll probably notice it doesn’t change at all. That’s because all of those emails weren’t forever deleted, they simply went into the trash folder. Google permanently deletes emails in the trash for over 30 days but if you need extra storage space immediately, you can delete every trashed email with one click.
After deleting those over one-year emails, I created an extra 1GB of Google storage. So if you’re currently at or near your storage limit this is a good way to reclaim some of it.
Now that you’ve cleaned up your “promotions” category, you can move on to “updates”, “social”, “forums” and inbox categories. Be warned that it’s easy to accidentally delete emails that are still important to you so delete your inbox and update emails carefully.
The advanced search tab in Gmail makes it much easier to find and delete emails you no longer want and some of them have attachments that can take up more storage space.
I have an uncle who sends multiple emails each day that contains mostly political cartoons and video files. I set them to go to trash automatically years ago (didn’t want him to find out I blocked him). When I searched for emails sent from his address, I found thousands that were still in my trash folder and still taking up storage space.
If you hate seeing a large number next to your Gmail app icon, this is also a good way to mark unread messages as “read”. This won’t delete anything, it’ll only remove that number.
If you find yourself occasionally stressed by the disorganization of your email account, the advanced search option in Gmail is a great tool.
If you are like many people around the world, you probably have thousands upon thousands of disorganized emails in your inbox. These emails have accumulated over many years, perhaps even decades!
In order to tackle this almost insurmountable cleanup task, you must have the mindset of an unstoppable warrior – very similar to Tom Cruise in The Last Samurai.
If you attack this task without fear and with a laser focus, you will be victorious over your inbox!
Step 1: Stop the Spread
First, you’ll want to start tackling the problem that got you in this mess in the first place: incoming emails. Whether you just wanted a discount at the mall or you were truly interested in an email subscription originally, you have probably handed over your email address time and again to marketers who now fill your inbox every single day.
Start with using a tool like Unroll.me to identify and unsubscribe from subscriptions in bulk. If you need a more targeted approach, you can look through your inbox page by page, open emails, and hit that unsubscribe button in the bottom.
This step will be ongoing, as you’ll see: once you’ve done a first sweep of your unwanted subscriptions, you’ll likely have more coming in still. Get in the habit of unsubscribing from emails when you realize they’re not serving you, or use the next step to save them for later.
Step 2: Organize Received and Incoming Emails
Start creating different folders, labeled appropriately, to start placing emails into. For example, say you have a bunch of project team emails pertaining to PROJECT X, create a folder/label for PROJECT X, and consolidate all of those pertinent Project X messages into a single location.
Consider using rules and filters for incoming emails. In Gmail, for example, simply go to the Search Box and to the right is the icon for Show Search Options. Click on this and you’ll see a menu of options for applying rules and filters for new emails in your inbox. Automatic options include forwarding incoming emails to a selected address, deleting unwanted new emails, and sending new emails to a specific folder/label/category. Automatic inbox features can help make your unruly inbox a place of calm and tranquility!
Keep doing this until you have properly grouped as many inbox emails as possible.
By getting those important (but not currently relevant) emails out of the way, you can focus on a clean, streamlined inbox that contains exact items to the tasks and projects you need to handle in the present.
Step 3: Delete Useless Emails
Next (and this might be where your steely warrior nerves are tested to the limit), you must delete all useless, outdated emails. But you might cry out in response, ” B ut, what if I need that 2009 promotional email from my favorite apparel retailer!”
You have to fight this pernicious mindset. No doubt your email platform has a storage limit you will hit someday if you stubbornly hold onto all of these useless emails.
For example, enter GAP in the search box. Let all the GAP promo emails show up, go to the top, click on the Select All check box and then hit that trash icon! Send those junk emails packing!
Now, remember, before you blast all that junk email, open one of each kind up and hit the unsubscribe link at the bottom. Stop allowing these emails to eat up your inbox.
This also applies to unimportant, casual correspondence with friends, family, acquaintances, colleagues, etc. you’ve had in the past. There is nothing sentimental achieved by keeping these. For instance, if your best friend said, “Hey, want to meet up for a bite tonight?” in 2013 and you replied back, “Sure, I’ll see you at 8,” there is no reason to keep this in your inbox. It must go.
Step 4: Archive Useful (But Old) Emails
Next, use your email provider’s archive function. For example, in Gmail, you can remove old emails from your inbox view while keeping them archived and always available by search retrieval.
By archiving old emails they are taken from your inbox view and permanently kept under the All Mail label. Out of sight, out of mind. As mentioned previously, if you need to pull up the email in the future, just look for it in the search box. This is useful for client correspondence and is a great feature to use with all emails (useful or useless) if you’re not close to your inbox storage limit.
Step 5: Make Use of Productivity Tools
Consider using email productivity tools like CloudHQ to get your inbox in order. This is a free extension you can easily add to your Chrome browser. Among many useful features, Cloud HQ will provide you with several new categories not included in the regular Gmail left-hand sidebar to sort and organize your existing emails.
These new sorting categories include: all unread emails, your contacts, date of email, and attachment size/type. These additional tools will certainly make it easier to find past emails you need to look up.
Step 6: Hire a Virtual Assistant (Best Method of All)
Lastly, I present the ultimate weapon in your fight against inbox clutter: the virtual assistant. This highly experienced professional can quickly and efficiently clean out your inbox and keep it that way. In fact, hiring a virtual assistant to do all steps of this inbox clean up could save you hours of time now and in the future!
As an ultra-busy small business owner or entrepreneur, it is extremely unlikely you’ll have the extended time to thoroughly clean out your inbox. Moreover, it may not be the most productive thing you could do as an organizational leader, especially when you could get a professional to do it for you!
A virtual assistant can make sure all email inquiries are responded to in a timely manner and all incoming emails are organized in a proper manner in accordance with your business’s file management policies and procedures.
Ready to get on top of your inbox for good? Start a virtual assistant trial!
Keeping your Gmail page clean is extremely important. If your page is cluttered finding a label or e-mail becomes too much trouble. The space shared by the email label list with the Google chat widget is quite limiting. Having a long list of labels along with a long list of Hangout contacts inevitably results in seemingly endless scrolls.
You could always choose to hide a label or the chat and meet sections from the menu to reduce scrolling. Extensions like Gmail label column resizer and cloudHQ’s Resize Gmail Sidebar allowed users to horizontally extend the sidebar. Users could not resize the Chat and Meet section of the sidebar vertically for convenience.
Now, Gmail allows you to resize the chat widget, allowing you better access to the label segment of the sidebar. Here is how you can resize the Google chat widget.
- How to resize the Google Chat widget in the Gmail sidebar
- Why am I not able to resize the Google Chat widget on Gmail?
- Chat and meet is off
- Feature is unavailable
How to resize the Google Chat widget in the Gmail sidebar
First, you need to have Gmail open on your browser.
Move your mouse cursor to the border between the label and the Google chat widget segments on the left-side tab of the screen.
The cursor will change from the normal pointer to the vertical resize cursor. This indicates that the bar can be moved vertically.
Hold down the left mouse button to resize the segment. While holding down the button, if you move your mouse up, the chat widget will expand.
While holding down the left mouse button, if you move your mouse down, the chat widget will contract.
This is how you can resize the Google Chat widget on Gmail.
Note: The resized chat widget will not go back to the default size once you leave the page. You need to reset the bar back to its original position manually.
Why am I not able to resize the Google Chat widget on Gmail?
If you are unable to resize the chat section then there could be a number of reasons behind it:
Chat and meet is off
To be able to resize the Google chat widget you need to ensure that the chat and meet section is showing.
To make the chat widget visible, click on the settings icon to the top right of the screen.
From the drop-down menu, click on “See all settings”.
From Gmail settings, go to Chat and Meet.
Check if the Chat and Meet are on and showing or not.
Ensure that the Hangout is on. Ensure that the Meet section is showing in the main menu.
Note: Even if the Meet section is showing but Hangout is off; or if the Meet section is hidden but Hangout is on, you will be able to see the chat widget.
Feature is unavailable
The chat widget is showing but you are still unable to resize it?
All you need to do is wait.
The feature rolled out by Google for private Gmail users.
Workspace and G Suite users are supposed to be getting the feature as well, but some users will be getting the feature later than others. All customers of Google Workspace Business Plus, Business Starter, Business Standard, Enterprise Essentials, Enterprise Plus, and Enterprise Standard will be getting the feature. Older G Suite Education, Enterprise for Education, Business, and Nonprofits customers can also resize the Google Chat widget on Gmail.
Are you able to resize the Google Chat widget on Gmail? What do you think of the feature? Let us know in the comments.
Most people have a Gmail account these days, and at least some of you might have realised – with an unpleasant shock – that the space in your inbox is getting filled up. Gmail has a pretty huge 15GB limit, but over the years, mail tends to build up, and many of us are probably reaching those limits now.
Luckily cleaning up your Gmail inbox isn”t a challenge, thanks to some Gmail”s own tools and some third party apps as well. We”ve found a few reliable ways to quickly clean your Gmail inbox. Start now and we promise it won”t take more than half an hour.
Gmail search filtersGmail doesn”t have the option to sort files – you can”t get the inbox to display mails alphabetically, or according to the date received, or size. This might sound like a problem, but as is to be expected from a Google company, Gmail has a superb search function, which can be used to solve the problem easily. Follow these steps to clear up the emails you don”t need:
1. Sign in to Gmail > go to the big search bar at the top.
2. First, let”s clear out the emails taking up the most space. Type Larger:10M in the search bar > hit enter or click the magnifying glass icon.
3. This will find emails taking up more than 10MB. Now select the mails you don”t want > delete (trash can icon).
4. You can experiment with different file sizes, depending on how much you need to delete.
5. The obvious next step is to clear out emails from the long ago. You can use Before:YYYY/MM/DD to specify a cutoff date, or older_than:years if you want to search for mails that are one, two or more years old. For example, if you want mails that are older than one year, you can type older_than:1y > press enter to see the list, and then select mails > delete to make space.
6. You can use combinations of commands, so if, for example, you want to delete old mails with attachments that are more than 1MB in size, then type the following into search: has:attachment larger:1M older_than:1y > press enter, then see the list, and select items > delete mails.
7. In case you”re starting to worry about remembering all these operators, then you will be happy to know that Google has you covered. Click on the downward pointing arrow at the right corner of the search bar, and you will see the advanced search, which lets you apply all these filters in a simple menu.
Find Big MailFind Big Mail was the only way to – well – find big emails in Gmail, until Gmail added the filters we mentioned already. The app is still pretty useful because it automates the process of finding mails that should be deleted and also creates labels so you can find them again later without any difficulty.
Follow these steps to clean up that messy inbox:
1. Head to the Find Big Mail website > enter your Gmail address in the big form > click Find Big Mail.
2. Now Google will ask you to authorise this service. Enter your password (if you haven”t logged in already) > click Allow access.
3. The service will now begin scanning your inbox. It claims that it only sees the size of your emails and not the content. Once scanning is complete, you will get an email alert. Ignore the email.
4. On the left side, under the links for inbox, sent mail, etc., you will see new labels. If you don”t see this, expand the labels menu. You will see four labels: FindBigMail – Top, FindBigMail > 1MB, FindBigMail > 5MB, FindBigMail > 10MB. Click any of these > select the emails you don”t need > delete.
5. The advantage of this method is that you don”t need to repeat the search later to find the worst offenders, if you”re running out of space again.
MailstromIf you”re willing to use a paid service, then we really liked Mailstrom. The app works great and you can delete up to 660 emails for free, to get an idea of how it works. Unfortunately, using it beyond this limit involves a payment of around Rs. 300 per month.
With that said, Mailstrom”s feature set is fairly advanced. It sorts emails by sender, let”s you unsubscribe from newsletters quickly and bundles related emails so that you can delete several at once. Follow these steps:
1. Open the Mailstrom website > enter your Gmail address in the form > click Start Free Trial > click Authorize With Google > enter email and password > Sign in.
2. Now you will see your inbox through Mailstrom. It will take some time to sort all your emails. Once done, you will see all emails grouped by sender. We found surprisingly large numbers of emails from people we hadn”t spoken to in years. We started by deleting these.
3. You can quickly clear emails using the left sidebar, which lets you view emails by size, time, emails from social networks and has a handy Unsubscribe link to help clear the clutter.
We recommend Mailstrom for those who are facing a serious email overload and have abandoned all hope of ever cleaning up their inboxes. We managed to clear over 200 emails within a minute using Mailstrom. For the average user though, the free methods we already described are probably the better choice.
These are our favourite methods for cleaning the Gmail inbox. What are yours? Tell us via the comments.
How To Clean Up Your Gmail Inbox With Filters and Labels – Gmail Tutorial
Email can be a great tool most of the time, BUT other times it can be the biggest headache you’ve ever had. If you utilize Gmail as your primary email provider (which I would highly recommend), I have found a way to declutter your inbox using the built-in tools already provided to you. These tools are Labels and Filters. It’s a cross between automation and just tidying up your Gmail inbox. If you follow these few tips I have mastered, I believe your email life will be much more enjoyable.
What are Labels and Filters?
When it comes to using labels and filters within Gmail, you first must know what the are.
Gmail Labels: Labels allow you to organize your email messages into categories. They are similar to folders, however, unlike folders, you can apply more than one label to a single message.
Gmail Filters: Create rules to filter your emails. You can manage your incoming mail using Gmail’s filters to send an email to a label, or archive, delete, star, or automatically forward your mail. Create a filter.
I have recorded a video tutorial showing you in detail how to use Labels and Filters in detail that you can watch below.
How to setup Gmail Labels and Filters
To access and create Gmail filters, you need to look for the gear icon in the top-right corner of your Gmail. In that drop-down menu, click “Settings,” then the “Filters” link at the top of the next page. This page shows you any existing filters, then lets you “Create a New Filter.”
To access and create Gmail Labels, you need to navigate to that same gear icon in the top-right corner of your Gmail. Go to the settings tab once more and look for the tab called “Labels.” This page shows you any existing labels you have and lets you create new ones.
5 Tips To Master Your Gmail Inbox With Labels and Filters
1.) Automated Emails Marked As Read
There aren’t many things more frustrating than seeing that unread email count continue to rise throughout the day/week. One way to combat this problem is to create a filter that marks ALL automated emails as read. This filter will be for messages that you want to hold on to BUT don’t necessarily need to read right now.
You can set a whole domain name in your filters to follow this rule such as [email protected], or just one particular address. This is perfect for emails from the post office, or an address that sends you multiple emails each week automatically. I use it for my email list “MailChimp,” when they are sending out the daily updates to my email lists.
2) No Folder Problem
Although Gmail doesn’t have a folder feature like Outlook, you can compensate for this by utilizing folders. Folders are a great visual way of knowing what emails should go where. Folders can be changed to look different as well, which makes it easier to differentiate what is what on the sidebar of your inbox.
3.) Multiple Senders
Another great trick that I use is to put multiple email addresses into the same label/filter. I use this to keep project emails in the same folder. If you have a list of certain people, you want to designate with one label. Simply set up the filter as “John@gmail.com OR Joe@gmail.com,” and continue from there. This allows you to sort your emails by projects that you are working on with particular people.
4.) The Unsubscribe Trick 🙂
This may be my favorite Gmail hack of all time. It doesn’t directly have to do with filters and labels BUT it kind of does 🙂 Go into your inbox and search for the word “Unsubscribe,” any email list or newsletter that you have signed up with in the past will come up. When you have spare time, go through this list and begin to unsubscribe from all of those lists that fill up your inbox on a weekly basis!
5.) Auto-delete Emails That Just Don’t Stop
Preventing email from getting into your inbox is much better than dealing with it once it’s already there. That’s why I’d recommend making use of Gmail’s Block and Unsubscribe buttons. You could even get yourself a smart unsubscribe tool like Unroll.me.
How do you deal with emails from mailing lists that don’t honor unsubscribe requests or from people that you can’t block even if you’d like to? With creating an auto-delete filter, you can filter out all of those unwanted emails before they even reach the inbox!
First, create a filter to identify emails based on the sender’s email address and tell Gmail to delete those emails automatically.
Don’t be afraid to play around with the Filters and Labels provided to you by Gmail. Utilizing these tools could help you reach inbox zero on a more consistent basis. If you have any tricks that you use to reach inbox zero let me know in the comments down below!
Ex-lead designer for Gmail, Michael Leggett, got sick and tired of Gmail, so he decided to launch a free Google Chrome extension called Simplify that cleans it right up for you.
In an interview with FastCompany, Leggett commented on the current state of Gmail, saying that “it’s like Lucky Charms got spewed all over the screen.” That isn’t far from the truth. Interestingly enough, Leggett also co-founded Inbox, which was another simplistic email app that people enjoyed before Google effectively killed it in March 2019.
Once you download and activate Simplify, the extension optimizes Gmail to give you more real estate for your emails and it even strips down the top bar and sidebar by leaving only a few key functions. It also completely removes the Gmail logo as well, which is nice.
However, I don’t really find the extension all that helpful. Sure, it cleans up the interface a little bit, but I don’t have immediate access to my calendar to check out my scheduled meetings. I also can’t access Google’s drop down of additional apps, so I can’t quickly switch over to Google Docs from there either, which is frustrating.
You’re able to switch the extension on in your Gmail after you’ve downloaded it to see the difference yourself, but there’s not an actual toggle button, so the only way to turn it off (from what I’ve seen) is to uninstall it.
Despite my issues with it, Simplify has nearly 15,000 users according to the Chrome Web Store and has received some great feedback from users, with a total of 82 reviews and an average of 5 stars.
If you’re looking for another way to clean up your inbox, we’ve got a guide to how to delete old gmail emails.
Gmail offers 15 GB of storage free of cost to its users, but many users are facing a storage limit. Use the below tips to free up Gmail space to receive new emails and clear up some room and tidy your mailbox (Inbox).
How Gmail Storage Gets Full?
Gmail is the most widely used application which provides us the features like send/receive emails, Google drive facility, save Google photos, and much more. Gmail is a cloud web application that gives access to all its users whether they are in or out of the country. Due to the easy accessibility, Gmail is among the top user-friendly client web application.
Since now, everywhere the email id is required for further communication hence, Gmail is likely to get filled up. Such as the bills generated by online shopping, online booking for travel, online appointment for doctors, etc. bring emails in the inbox. In the later stage, the emails start coming up related to their promotional activities.
The apps such as Zomato, Myntra, Dominos, Linkedin, and Twitter to name a few bring repeatedly a number of mails.
When we avail the service of some organization then we start getting the emails from the respective organization.
For an example:
1. If we saw the movie in PVR, we would start getting the offers and updates about it on our Gmail id.
2. Likewise when we go shopping in the mall. They ask for our email id and then start sending them offers, discounts, sales, and other promotional activity on Gmail account.
3. Either we go for online shopping or offline shopping the emails are evidently to appear in our mailbox.
Also, at the corporate level, banking, hospitals, schools, colleges, etc., a number of emails takes place. Due to the configuration of the Gmail account on the mobile, the sending and receiving keep going. Thereby, it is most important to clear the mailbox by deleting the irrelevant emails.
What Happen If We Don’t Free Up Gmail Space?
If we don’t delete the emails simultaneously then it would pile up in huge numbers. It would resultantly lead to Gmail storage space full and you will stop receiving new emails. All the receiving emails will bounce back to the sender. Moreover, you will not be able to store new files in any of your Google account applications.
So, it is advised to regularly remove unwanted emails and documents to clean up space in Gmail account.
Before start deleting the Gmail account data to free up space in Gmail, first backup Gmail emails and save Google Drive to desktop or external hard drive. This is to make sure that you have a local copy of your data if required in the future.
Use Automated Solution to Clean Up Space In Gmail
Keeping in the mind, the above scenario, the Gmail Backup wizard has been developed that would take up the backup of the Gmail account (emails with attachments, drive, contacts, calendars). Apart from that, the tool provides filtration methods, that to with date wise, category wise, folders filter, etc. Moreover, the backup of emails can be saved in multiple file formats (PST, MBOX, PDF, EML, MSG, etc.)
The data or files can then be successfully deleted with the option ‘Delete after download’. This feature of the software would enable the download of filtered data as selected in the destination folder and then delete it from the Gmail account.
Manually Clean Up Space in Your Gmail Account
The emails can be deleted in the following manner:
- One by one
- Search the email id and delete
- Date wise
- File with attachment
Delete Emails One By One
We may delete the emails one by one while scrutinizing them in order of their importance. But it would become very difficult if the emails are in thousand. Selecting and clicking on each of the emails would not be an easy task.
Therefore, taking an example: If we are getting constant emails from the apps then, we can go to their ‘Settings’ and unsubscribe them.
Delete Emails by Id
In case of getting the emails from the same person or organization then, we can simply type their respective email id in the search bar of Gmail account and then delete all such emails.
Delete Emails by Date
In case we don’t want certain old emails then you can delete Gmail emails by date. For that, we can mention the date format ‘YYYY/MM/DD’ in the search bar and find all such emails to delete them.
Delete Emails by Attachment
If we want to find and delete the emails having file attachments larger than 10 MB then we use the format as ‘ has:attachment larger:10M’.
Clear Up Your Trash (Bin)
No matter how many emails you delete, the storage space will not budge until you manually empty your trash. Once the irrelevant emails are deleted then, they need to be deleted from ‘Trash’ too. We can find the ‘Trash’ on the left sidebar under the option ‘More’. Otherwise ‘Trash’ would get deleted automatically in 30 days.
Still, Facing Storage Space Issue?
Even after deleting emails, if you still don’t have enough room, then you should delete drive data and photos too. Google Drive and Google Photos cover a good amount of storage space due to heavy images and videos stored. While deleting emails to free up Gmail space, it’s better to delete these items as well.
Alternative to Manual Deletion Process
The manual activity of deleting the emails is a difficult task. If the user wants to keep the emails and want to increase the Gmail storage, then it is possible. In order to increase the storage capacity, we need to pay $18 per year to purchase the Gmail storage to get an additional 100 GB space.
However, for most users increasing the storage capacity of Gmail account by means of paying for it is not the solution. Though it would generate more space but if it doesn’t renew before expires then you will be unable to receive new emails, add & sync drive, and photos. Moreover, it might possible that after a certain period of time, Google will start deleting data from the server also.
Why Do We Care?
It is recommended to free up Gmail space from the inbox and spam folder. This would lead to easy accessibility of the incoming emails and access to the desired emails loaded in the mailbox. Apart from emails, it’s best to also delete unwanted documents and photos stored to get some more room in your Google account.
Sharing how to declutter your inbox wasn’t a topic I thought about writing. Then my partner was shocked to see my email account had over 10,000 unread emails.
She told me that’d be a great topic to write about. Like any smart man, I listened.
It’s something we all struggle with. Our inboxes getting so full, we don’t want to be bothered with fixing it.
Continually getting app notifications of new messages we don’t really care about.
I’ve had AOL, Yahoo, Gmail, and Zoho accounts filled with messages I never opened. Some of you may have had hundreds of unopened messages in Hotmail or Outlook too.
But we’re minimalists. So, let’s try to declutter every area of our life by doing some digital spring cleaning.
Here’s some ideas and hacks to help you declutter your digital mailbox.
1. Priority inbox
Some accounts, like Gmail, feature a “Priority Inbox”. It puts new emails in two separate places in your inbox. A place for mail that’s important, and a place for mail that isn’t.
The system determines it based on the subject line and the sender. When I look at my emails, I know my mind is only searching for the ones I normally open.
Save time not having to look through daily newsletters and updates. The priority system will show the most important messages you want to see.
Here’s how to set up priority inbox. For other mail service providers, do a quick Google search for priority inbox plus the email provider you use (Ex: Yahoo priority inbox).
Most accounts automatically come with filters. As an example, my account has filters for notifications and newsletters. Gmail has social, updates, forums, and promotions as folders.
Select emails in your inbox that you read only occasionally. Put it in the folder you see fit, and it won’t appear in your main inbox.
Feel free to click on each folder once a day to see if you missed anything. I check out if there’s anything interesting in the newsletters I’ve subscribed to.
Any mail you get often that just really annoys you (family and bills don’t count), you can mark as spam. Be sure to keep the filters to a minimum of five or less.
3. Unsubscribe from newsletters you don’t read
You don’t have to keep receiving newsletters that aren’t giving you value. There’s always an option to unsubscribe at the bottom of the email.
It’ll save a ton of time not having to check it off and click delete. Scroll to the bottom of the newsletter and look for an unsubscribe option.
Once you see it, click on it, and it should lead you to unsubscribing. Following this tip will drastically decrease the number of emails you get.
In my account, most of the emails I don’t open as often are newsletters. Unsubscribe from ones that are no longer helpful. The ones you still occasionally read, filter accordingly.
4. Use your calendar
I keep my work emails in my inbox to remember what task I need to complete. If you do the same, try putting the tasks in your work mail on a calendar.
Schedule when you’re going to do tasks, follow-up with colleagues, or schedule appointments. That way you can delete the email, and it’ll no longer take up space.
5. Email selection shortcut
Some of you may know this shortcut already, but it’s a pretty neat trick. Let’s say you want to move all emails from last year out of your main inbox.
Click the last one from last year and then hold the shift button. Go all the way to the first one from last year, and then check it.
Every message from those two points should be selected. Then select whichever button in your account moves the mail to a different section.
In Gmail, it’s the “Move to” button shown in the second tip.
6. Search common senders
It can seem daunting going through which mail to delete. But there is a way to make it easier. Most accounts have a search box.
Search a common sender you receive mail from often. Once they come up, select all, and then delete. If you haven’t opened mail from that sender in months, you probably won’t miss it.
Any old emails from friends or family, you can archive.
7. Clean up your mail once a week
Like me, you may have thousands of emails to go through. Needless to say, you won’t clean it all up in one day.
Break it down in pieces. Schedule a time once a week (or month) to do some digital spring cleaning.
Move or delete some emails that day. Over time, you’ll have made a lot of progress cleaning up your account.
8. Use one inbox for all your accounts
Forwarding mail from all addresses to one inbox can keep you organized. Some services offer their own version of how to set one up.
Here’s how you can do it for Gmail or Outlook. If you want your mail from all providers you use in one place, try an email client app or software.
9. Delete after responding
As your decluttering your inbox, new emails won’t stop coming in. A quick way to declutter these new emails is to delete after responding.
This works best if you know you won’t need the message after you respond. Perhaps one where you’re just responding to say thanks or you’re welcome.
10. Separate work and personal accounts
Have less to sort through in the future by separating your work and personal mail. It’s the same principle of not mixing home and work life.
Just as you leave work at the office, leave work emails in your work accounts.
Decluttering is a practice that should influence all your life, from the physical to the digital. Organize your digital mailbox to make looking at your account easier and less stressful.