How to combine word documents

Have you ever tried to combine multiple word documents into one single PDF file? This article will show you method to achieve it.

Combine multiple documents into one PDF file in Word

Please do as follows to combine multiple documents into one PDF file in Word.

1. Create an empty Word document, click Object > Text from files under Insert tab. See screenshot:

2. In the Insert File window, select the Word documents you will combine to a PDF file, and click the Insert button.

How to combine word documents

3. Then all selected documents are inserted into current document. Please click File > Save As > Browse.

How to combine word documents

4. In the Save As window, give a name to the PDF file, select PDF option from the Save as type drop-down list, and click the Save button. See screenshot:

How to combine word documents

Now all selected Word documents are combined into one PDF file as below screenshot shown.

How to combine word documents

Easily batch convert multiple Word documents to pdf files in Word:

The Document Format Converter utility of Kutools for Word can help you quickly convert all .docx format documents in a specified folder to pdf files as the below screenshot shown. Download and try it now! ( 60-day free trail)

This article explains how to combine several Word documents into one document. It’s particularly useful if you’ve written a dissertation, thesis or book and need to combine all of the chapters into one file.

These instructions work for Word 2007, Word 2010 and Word 2013; I’ve used Word 2010 for the screenshots

Why would I want to combine chapters into one document?

Lots of people do their writing a chapter at a time, and have it edited a chapter at a time, too. But the time will come when you want to put it all into one book, with page numbers running throughout, rather than messing around starting the page numbers for chapter 2 at the next number on from chapter 1, etc.

What’s the incorrect way to combine my chapters?

You might be tempted to pick up the text of each chapter and copy and paste it into one document. That can lead to issues and inconsistencies. This is the correct way to do it and actually takes less time and avoids you leaving out any bits of your individual chapters.

How do I prepare to combine my documents?

It’s pretty easy to combine several documents into one, however the most important point is …

The file names must be in the order that the chapters are going to be in.

Word will combine your chapter files in alphanumerical order.

If you have called your chapter files

Chapter 1 introduction

Chapter 2 review of the literature

Chapter 3 methodology

Chapter 4 conclusion

then that’s fine, they will combine in that order.

If you have called your chapter files

Review of the literature

then Word will carefully sort them alphabetically into

Review of the literature

when it combines your documents.

The best thing to do is add a number 1, 2, 3, etc at the start of your file names BEFORE YOU START COMBINING, so you know they will come out in the correct order.

How do I combine my documents?

OK, so we’ve got, say, four documents or chapters to combine into one.

First, open a new, blank document (using the Home button, New, and choosing a blank document)

Then, click on the Insert tab and find Object in the Text area:

How to combine word documents

Click on the arrow to the right of Object to get the drop-down menu, and click on Text from File:

How to combine word documents

Now navigate to your files and select the ones you want to combine.

How to combine word documents

Hold down the Control Key and click on all the ones you want to combine (or click on the top one, hold down Shift and click on the bottom one if you want all of them). Once you have them all highlighted, click Insert.

How to combine word documents

Note: it doesn’t matter what order you are displaying them in or what order you click them in, it will choose them and insert them in alphabetical or numerical order, as I mentioned above.

Now you will have one big document including all of your chapters!

How to combine word documents

And … if you had footnotes in the documents, and had set page numbers to show, they will automatically update in the combined document to be numbered consecutively (if you want start your footnote numbering at 1 for each chapter, you’ll need to look at my posts on footnotes and endnotes).

Don’t forget to save your document!

PS: If you find you lose your formatting when combining Word documents, read this article for the solution.

This is part of my series on how to avoid time-consuming “short cuts” and use Word in the right way to maximise your time and improve the look of your documents.

If you have enjoyed this post and found it useful, please click on the “share” buttons below or tell your friends and colleagues about it! Thank you!

Please note, these hints work with versions of Microsoft Word currently in use – Word 2007, Word 2010 and Word 2013, all for PC. Mac compatible versions of Word should have similar options. Always save a copy of your document before manipulating it. I bear no responsibility for any pickles you might get yourself into!

– “I have multiple word file created on different paths. I need to combine multiple word documents into single word document. May I know what is the best approach to combine word documents and keep formatting?”

– “In the past, I have been able to cut and paste documents and the references will update automatically. However now this is not the case. Please help!”

It is quite common to merge word documents into one single file. For instance, you can combine several individual word files into one document, like novels, books and more. Though some people try to copy and paste all content into one file, it is still a time-wasting method. So to help people combine multiple word documents together, this article offers some easier solutions. Just read and follow steps below.

How to combine word documents

Part 1: How to Combine Multiple Word Documents into One File

Step 1: Start with a blank document

Open Microsoft Word and create a new document. Later, you can manage the page layout settings for the all documents you want to merge. Save this file manually.

Step 2: Prepare to insert word documents

Move your cursor on the place to insert your document. Choose “Insert” on the top toolbar. Click the down arrow besides “Object”. Then you can choose “Text from File…”.

Step 3: Merge word documents into one file

When you locate the “Insert File” dialog window, you can select which word document you need one by one. (Press and hold “CTRL” key while you are choosing word documents to get all selections.) Click “Insert” to merge all word documents. At last, do not forget to save your new document.

How to combine word documents

Part 2: How to Merge Two Versions of Single Document and Keep Formatting

Step 1: Open your word

Run Microsoft Word program. If you want to know the specific version of your document, you can turn on “Tracking” under the “Review” section. Well, choose “Compare” when you locate “Review”.

Step 2: Import your word document

Click “Combine…” from its drop-down list. Later, you can get a new popping-up window with the name of “Combine Document”. Select “Original document” option from the labelled menu. Then choose “Revised document” from the other drop-down list.

Step 3: Combine multiple word documents with different formatting

Choose “OK” to confirm to merge two versions into a single word document. Then you can choose “File” and then click “Save” to store the combined word document.

How to combine word documents

Part 3: How to Merge Word Documents in Additional Copies

Step 1: Ask for combine documents

Head to your word document and choose “Review” on the top. Click “Compare” and choose “Combine…” from its drop-down menu.

Step 2: Import word documents

Select your target documents under “Original document” and “Revised document” options.

Step 3: Combine word documents in additional copies

Enter the name under the “Label unmarked changes with” box. Later, choose “More” and click “Show changes in”. Then select “Original document” option. Click “OK” to start to merge word documents together.

How to combine word documents

Part 4: How to Combine Word Documents Online Free

Step 1: Locate Filesmerge website

Search and open Filesmerge.com in your web browser. When you enter into its main interface, you can see many options, such as “Merge Word”, “Merge texts”, “Merge into PDF” and more. During this time, you should click “Merge Word” in the second line.

Step 2: Free merge word documents online

Drag and drop word documents you want to merge. Make sure the single file size ups to 50M. Later, select “Yes” or “No” from the “Insert Page Break” option. Finally, click “Merge” to combine multiple documents into a single word for free online.

How to combine word documents

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Part 5: Frequently Asked Questions about Merging Word Documents

Question 1: How to combine word documents with different headers and footers?

Answer 1: If you are using Microsoft Word 2016/2013/2010, you can keep headers and footers, comments and many other contents easily. Just do as the above paragraphs mentioned. Then when you see a window with the name of “Compare Documents”, click “More” option to access all “Comparison settings”. After you have selected your preferences, click “OK” to save your change.

Question 2: Is there any program that can merge docx files online?

Answer 2: Here are other others online programs that you can use to merge word online free quickly. For instance, you can combine multiple word documents online with DocSoSo for free quickly. And Ofoct can help you merge multiple DOC and DOCX files into one single word document online free as well.

Question 3: Is it possible to combine multiple word documents into one PDF?

Answer 3: Yes, you can combine word documents to PDF online or offline easily. If you have large amounts of documents need to be converted into PDF format, then you can head to Adobe Acrobat to solve the problem.

Question 4: How do I convert the certain PDF pages to word on Windows?

Answer 4: WidsMob ConvertPDF is a one-stop PDF converter that offers powerful functions. You can convert PDF to word without losing formatting in few clicks. And this program allows users to convert multiple PDF pages to word up to 5 pages per time. And you can keep the original preservation for format and layout.

That’s all for how to combine word documents Mac and Windows PC. You can get the detail tutorial from above operations. And please don’t hesitate to contact us if you have any other good solutions. Moreover, feel free to write down your difficulty in the comments below. We are glad to help you solve any problem whenever you need.

Sometimes we may need to merge multiple documents into one when you are using the Microsoft Word applications. In Word, you can merge multiple Word documents into one with one of following tricky ways:

  • Merge multiple documents one by one with Insert Text from File feature
  • Merge multiple documents in bulk with VBA
  • Merge multiple documents in bulk with Kutools for Word

Merge multiple documents into one document with Insert Text from File function

You can merge multiple documents into one document by using the Text from File function in Word, but by doing this, you will lost the format of documents after merged.

1. Create a new Word document you will place the merged documents, and then click Insert > Object > Text from File. See screenshot:
How to combine word documents

2. In the opening Insert File dialog box, please (1) open the folder containing documents you will merge; (2) select the documents you will merge; and then (3) click the Insert button. See screenshot:
How to combine word documents
Tip: Holding Ctrl key, you can select multiple documents with clicking them one by one; holding Shift key, you can select multiple adjacent documents with clicking the first one and the last one.

3. If documents you need to merge are saved in different folders, please repeat above Step 1-2 as your need.

Note: You can’t order documents in merged file, otherwise you insert them one by one.

Quickly merge multiple Word documents from many folders in bulk, with specified order

How to combine word documents

Kutools for Word releases a fantastic Merge feature to help users quickly merge multiple Word documents from many folders. This feature will not only reserve original documents’ format in merged file, but also merge documents by your specified order. Click for 60-day free trial!

Merge multiple documents into one document with VBA

Alternatively, you can use VBA to merge multiple documents into one in Word.

1. Move all Word documents you will merge into the same folder.
How to combine word documents

2. Rename the Word documents with a series of sequence names. (1) Right click a document and select Rename from the context menu, and then type a new name, such as Part1; (2) Repeat to rename other documents. See screenshot:
How to combine word documents

3. Double click to open the document you will place at the beginning of merged file.

4. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window.

5. Click Insert > Module, and then paste below VBA code into the new Module window;

VBA: merge multiple documents in Word

Note: This VBA can only merge Word documents whose file extensions are docx. If you need to merge documents (.doc), please replace docx in the code MyName = Dir(MyPath & “\” & “*.docx”) to doc.

6.Click Run button or press F5 key to apply the VBA.

Note: you have to rename the documents with a series of sequence names, otherwise the documents may be disordered or lost in the merged file.

Merge multiple documents into one document and keep format with Kutools for Word

After you installed Kutools for Word, you don’t need to create a new blank document, nor put the document into the same folder. With Merge of Kutools, you can quickly merge multiple documents into one in word. Please do as follows:

Kutools for Word is a handy add-in to ease your work and enhance your ability of processing word document. Free Trial for 60 days! Get It Now!

1. Click Kutools Plus > Merge. See screenshot:

2. In the opening Merge Documents dialog box, please add documents you will merge: (1) Click Add Files button; (2) In the Browse dialog box open folder containing documents you will merge; (3) holding Ctrl or Shift key to select these documents; and then (4) click the OK button. See screenshot:
How to combine word documents
Tip:
(1) If you need to merge documents that are saved in different’s folder, please repeat this step to add them one by one;
(2) You can also add all documents saved in one folder in bulk by the Add Folder button.

3. Now you return to the Merge Documents dialog box, please (1) order these documents by Move Up and Move Down buttons; (2) specify a break between documents from the Break between documents drop down list; and then (3) click the Merge button. See screenshot:
How to combine word documents

How to combine word documents

Now all specified Word documents are combined into a new document as below screenshot shown:

Note: FYI, original formatting of all documents you merged are reserved in the merged result.

Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10!

You may be familiar to view multiple webpages in Firefox/Chrome/IE, and switch between them by clicking corresponding tabs easily. Here, Office Tab supports similar processing, which allow you to browse multiple Word documents in one Word window, and easily switch between them by clicking their tabs. Click for full features free trial!

Instructions on how you can merge Word documents within a few seconds, online or offline.

The process to combine word documents is tricky. You can do the manual, copy-and-paste job, but that may be quite tedious when you have many files on hand.

This article will go through the steps to undertake, to merge word documents in batch, as many as you’d like, simultaneously.

How to Merge Word Documents – With Microsoft Word

Have the first Word document opened; a blank document could do too.

Click Insert > (Text) > Object > Text from File

Highlight and select as many files as you’d like, before clicking ‘Insert’.

How to merge word documents, from Microsoft Word

Unfortunately, this method only available for Word 2007 and onwards. The repetitive handwork can be also quite laborious. If you do not have access to a compatible version, or do not wish to have to open, select and merge files manually, move onto the next step.

How to Merge Word Documents – With Smallpdf

If you are merging word documents to share with collaborators, we would suggest to save them into PDF instead. This ensures that no third party can tamper with your content. PDF files are also much more portable and lightweight, which makes them easier to pass around.

We’ve got the most popular PDF merger and converter for you to take advantage of for this process. To get started, save Word files to PDF. You can do this via Microsoft Word ‘Save as PDF’ function, or our PDF converter. Then:

Upload as many files as you’d like to merge, let us do the conversion process and download your combined document.

If you wish to have the document you want to merge to stay in Word, click ‘to Word’ on the result page, before downloading.

Smallpdf aims to make the process of merging multiple files painless, as we don’t have a limit on how many files can be imported into the tool at once. To join multiple word documents, such make sure that they are in PDF format before the conversion.

Merge Word documents while in PDF format

Is Smallpdf Reliable?

Over 18 million users access our platform on a monthly basis to merge, split and convert their documents, thanks to our security protocols and fast processing.

All file transfers use SSL connections, and we remove all files from our servers after an hour of processing.

Quality wise, we also adopt OCR technology to make sure that your file formats are retained in the revised documents, even when you try to convert and merge word documents that are scanned. There should be little to no changes in comparison to the original document. Best of yet, we’re also free to use, up to twice an hour, for all your document management needs.

Lastly, as an online platform, you can use Smallpdf to merge your word files on any OS and browser, such as Mac, Windows, and Linux.

What Else Can Smallpdf Do?

We’ve got a full suite of 16 other tools to help you convert and merge many document types, from Word and PDF to PPT, Excel, and JPG. Just use the same logic as the instructions above to merge your documents.

We also have enhancement tools, to help you split, rotate and cut down pages, which are all available on our homepage for you to use.

Combining Word files cannot get any easier, regardless of whether you decide to do so online or offline, via Microsoft Word or Smallpdf. Same goes for mobile devices, in which we are also fully compatible.

If you merge files frequently, do check out our Pro subscriptions, which grants unlimited processing power to the Smallpdf toolsuite, at the cost of a coffee each month.

We aim to make the process of handling digital documents as seamless, efficient, and free. Any feedback, suggestions or questions, we are only an email away!

Combine Word, PDF, JPG, MD files into one with our merge tool online for free

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Read, convert, merge, split documents

Aspose Words Merger

  • Merge DOCX, PDF, DOC, JPG, GIF, PNG, BMP, SVG, TIFF, HTML, DOTX, DOT, MD, RTF, ODT, OTT, TXT, MOBI, MHTML, XHTML, CHM, WPS, WPT
  • Save to desired format: PDF, JPEG, HTML, and others
  • Quick way to merge multiple files
  • Combine different file formats into one
  • Use OCR if needed to merge your images (JPG, PNG, BMP)
  • Choose the order of merged files

Merge PDF, Word documents and images

Our document and images joiner allows to combine several files to a single file online and for free. Merge PDF, DOCX, JPG, or any other supported file formats. Choose the order of your files you need to merge. Our flexible Merger responds to a need to make documents easier to send, share, print and review. You should not be spending minutes doing these operations by hand. Our company’s aim is to supply you with the most efficient document-processing solutions to optimize office workflows.

Supported file formats to merge

With our powerful Merger you can easily combine several PDF, DOC, DOCX, ODT, RTF with high speed and save the result in a variety of file formats, including DOCX, PDF, HTML, Markdown, EPUB, PNG and JPG.

No third-party software installation is required. Web-based application is fast, flexible, easy-to-use and absolutely free. Enjoy it!

Aspose Words Software Platform

The Merger online application was built on the basis of Aspose Words Software Platform. Our company develops modern high-performance document-processing solutions for various operating systems and programming languages:

After you send a document out for review, you might get a lot of copies back—with suggestions and revisions you don’t want to miss. When that happens, combine all those edits and ideas into one document.

Merge two versions of a document

Click Review > Compare > Combine.

How to combine word documents
A pop-up window lets you choose the Original document and the Revised document.
How to combine word documents

Under Original document, click the down arrow and choose the document you sent for review. If you need to browse to the file’s location, click the folder icon. Remember, this is the original document that you worked on without any changes or modifications.
How to combine word documents

Under Revised document, choose the document you want to merge.
How to combine word documents

In the Label unmarked changes with box, type a name or phrase so you’ll know who suggested the changes.

Click More to get more options for combining the documents.

Under Show changes in, click New document.

Word opens a new document that combines the original document and the copy you merged with it. The screen is divided into three sections. One section shows the Revisions made, the middle section shows the combined document, and the third section,which is split in two, displays the Original document and Revised document.
How to combine word documents

If that’s too much information on the screen, click Compare > Show Source Documents > Hide Source Documents. Note the red vertical line that shows where changes were made.
How to combine word documents

When you’ve resolved the combined changes the way you want, save the document.

Tip: Next time, skip all of this by sharing the document on OneDrive and inviting people to add their edits and comments.

Merge additional copies

If you want to merge more copies, save the document that contains the combined changes of the first two copies. Then merge the additional copies with that document.

Click Review > Compare > Combine.

How to combine word documents

Under Original document, click the arrow and then click the document that contains the combined changes.

Under Revised document, click the next copy you want to merge.

In the Label unmarked changes with box, type a name or phrase so you’ll know who suggested the changes.

Split Word, PDF documents by page number, by pattern

Split into multiple

Extract into a single

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Read, convert, merge, split documents

Aspose Words Splitter

  • Split DOCX, DOC, PDF, DOTX, DOT, RTF, ODT, OTT, TXT, WPS, WPT
  • Save to desired format: PDF, JPEG, HTML, and others
  • Split a word document in half
  • Split into multiple documents
  • Choose the splitting mode: by a page number, every page, odd and even pages, every N pages, a page range
  • Keep the style of the source document
  • Split OpenOffice document

Split a Word Document to Separate Pages with High Speed.

Easily extract pages from Word documents. A flexible utility to split documents to stand alone pages online for free. When printing or sending your document via email you may require to split a document into parts in a variety of ways. Document Splitter supports several page extraction modes you may require: split by every page, by odd and even pages, by a given page number or by page range.

Don’t print or share the whole document! Save both time and resources with Free Document Splitter to separate pages of any document instantly. To split a document into parts, just specify the page splitting mode of your choice and press the “SPLIT” button. It is totally free.

A Simple Way to Extract Pages from a Document Online for Free

As an online Web application, you can split documents on any operating systems. Document Splitter relies on Aspose APIs, which are being used by many Fortune 100 companies across 114 countries.

Aspose Words Software Platform

The Splitter online application was built on the basis of Aspose Words Software Platform. Our company develops modern high-performance document-processing solutions for various operating systems and programming languages:

How to split files files

  1. Upload files files to split them online for free.
  2. Specify the parameters and press the “SPLIT” button to split pages in files.
  3. Download the splitted files to view instantly or send a link to an email.
  4. Output files will be deleted from our servers after 24 hours and download links will stop working.

How to combine word documents

How to split a Word document into separate files

Split Word online for free. Our web-based Word Splitter supports several page extraction modes. To split a Word document into multiple files, just specify the mode of your choice, set an output file format and click the button. You can save the unmerged Word in a variety of formats, including DOCX, PDF, HTML, TXT, JPG, PNG, and many others.

Mail Merge with Google Sheets addon

Try our free Aspose Mail Merge addon to send customized mass emails with Gmail.

Combine two or more files into a single PDF in the office or on the go. Drag and drop thumbnails to arrange pages in the right order from your computer or any web browser.

Combine or merge multiple files into one PDF now. Click Get Started to launch Acrobat:

Use the Combine Files tool to merge Word, Excel, PowerPoint, audio, or video files, web pages, or existing PDFs. Acrobat lets you preview and arrange the documents and pages before creating the file. You can delete unwanted pages and move individual pages from a document anywhere among the pages being combined. Acrobat converts the pages of the various files into sequential pages of a single PDF.

Choose Tools > Combine Files. The Combine Files interface is displayed with the toolbar at the top.

Drag files or emails directly into the Combine Files interface. Alternatively, choose an option from the Add Files menu. You can add a folder of files, a web page, any currently open files, items in the clipboard, pages from a scanner, an email, or a file you combined previously (Reuse Files).

If you add a folder that contains files other than PDFs, the non-PDF files are not added.

In the Thumbnail view, drag-and-drop the file or page into position. As you drag, a blue bar moves between pages or documents to indicate the current position.

Expand pages or Collapse Document

In the Thumbnail view, hover over the page or file and then click the Expand pages thumbnail . In expanded view, you can easily move the individual pages among the other pages and documents.

To collapse the pages, hover over the first page and then click the Collapse Document thumbnail .

In the Thumbnail view, hover over the page, and then click the Zoom thumbnail .

In the Thumbnail view, hover over the page and then click the Delete thumbnail .

In the List view, click the column name that you want to sort by. Click again to sort in reverse order. The order of files in the list reflects the order of the files in the combined PDF. Sorting rearranges the pages of the combined PDF.

Move files up or down file list

In the List view, select the file or files you want to move. Then click the Move Up or Move Down button.

Click Options, and select one of the file size options for the converted file:

Smaller File Size

Reduces large images to screen resolution and compresses the images by using low-quality JPEG. This option is suitable for onscreen display, email, and the Internet.

Note: If any of the source files are already PDFs, the Smaller File Size option applies the Reduce File Size feature to those files. The Reduce File Size feature is not applied if either the Default File Size or Larger File Size option is selected.

Default File Size

Create PDFs suitable for reliable viewing and printing of business documents. The PDF files in the list retain their original file size and quality.

Larger File Size

Creates PDFs suitable for printing on desktop printers. Applies the High Quality Print conversion preset and the PDF files in the list retain the original file size and quality.

This option may result in a larger file size for the final PDF.

In the Options dialog box, specify the conversion settings as needed, then click OK.

When you have finished arranging the pages, click Combine.

A status dialog box shows the progress of the file conversions. Some source applications start and close automatically.

If you are someone that works with Microsoft Word a lot, you have probably come across a time when it would have been very convenient to merge a few Microsoft Word documents together, creating a single master file.

How to combine word documents

Merging is possible via the manual process of copy-and-paste, although its not very intuitive.

Microsoft does offer us a simpler way to merge multiple documents at once through their ‘Text Merge’ or ‘Object Merge’ function. It is easier but still seems a little clunky.

Nevertheless, in this post, we will show you how to merge multiple Word documents together using Microsoft tools. Because there are some exciting new tools on the market now that actually make this easier, we take you through those as well.

Let’s start with how to merge Word documents using Microsoft’s tools.

How to Combine Word Documents

  1. Open the Word document you wish to use as the ‘Master’.
    • The Master Document is the document that you will merge all other documents onto.
  2. Find and click the Insert tab.

How to combine word documents

  1. Find and Click Text in the Interest tab drop-down.
  1. Locate Object in the drop-down and click the small triangle next to it.
  1. Find and click Text from File in the dropdown menu.
  1. Select the WordDocuments you wish to merge into the Master Document.
    • To select more than one document, press and hold Ctrl (PC) Shift (MAC) and click on each document you wish to merge into the Word Document.

How to combine word documents

The files will merge in the order they are selected. The first file selected will appear at the top when merged, followed by each subsequent document.

If you are trying to merge them in a certain sequence either select them manually or sort the files by file name, for example, Document 1, Document 2, Document 3 so they merge in the desired order.

Once you have merged all of your files into the Master Document be sure to save it as a new version. Giving it a new file name so that it is easily identified in your shared drive.

Looking for an easier way to collaborate and merge Word Documents?

The most common reason we need to merge multiple Microsoft Word Documents is that you are collaborating on a file with your team and two or more team members made edits at the same time. Leaving you with multiple versions of the same document and no way to easily merge them together.

Manually merging your documents by copy-and-paste is tedious, while Microsoft’s insert object tool only allows you to stick one document onto the bottom of another. What about merging them – combining them, paragraph for paragraph and picking up on the tracked changes between the two?

This is where purpose-built version control and collaboration tools like Simul Docs really shine. Here’s how it works:

Step 1: Upload & Invite

Instead of emailing documents around, you simply upload it to your Simul account and invite people to collaborate on it with you.

Step 2: Collaborators open and edit the document

Collaborators can access the latest version of a document in Word or Word Online in just 1 click.

When they click the ‘Open in Word’ button it opens the selected version in Word on their computer and they can simply make changes like they normally would.

When they click ‘Save’ a new version is automatically created in Simul and collaborators are notified. No need for crazy filenames like ‘Contract_V12_FINAL’ and/or emailing documents back and forth between collaborators.

How to combine word documents

Step 3: See what changed, even if Track Changes wasn’t on

Simul has its own comparison algorithm that shows you exactly what each person changed, even if Track Changes wasn’t turned on.

How to combine word documents

Step 3: Work simultaneously on the document

Now that you know what changes were made in the last version, you can open the document again and keep working.

If you happen to open the document at the same time as another collaborator, then Simul can handle that.

It automatically recognises when multiple people are editing the document at the same time, and saves each person’s changes in a separate branch so that nobody’s work gets overridden.

How to combine word documents

You can then merge these branches in just 1 click, and each author’s changes are marked up as tracked changes in Word, allowing you to easily identify the differences, accept or reject the changes, and fix any conflicts.

How to combine word documents

With software like Simul Docs on your team, you should never need to manually merge Microsoft Word documents again. You can work in a streamlined, effective manner knowing that Simul will track everything for you, manage your version control and allow you to easily merge any conflicting versions at the click of a button.

If you would like to merge multiple Word, Excel or text files together, it can be done with relative ease and at no extra cost. Follow the steps below for the type of file you’re trying to merge.

For many users, it’s easier to copy and paste the contents of multiple files into a new file as a form of merging or combining files. See: How to copy and paste text in a document or another program.

Merging Microsoft Word documents

To merge Word documents, you can merge those documents within Microsoft Word itself. To do this, open the first file in Microsoft Word, and follow the steps for your version of Word. The steps are different because of the changes between the file menu and the Office Ribbon.

Microsoft Word 2007 or later (Ribbon)

In the Word Ribbon, click the Insert tab, click the down arrow next to Object, and select the Text from File option, as shown below.

How to combine word documents

Select the file you want to merge into the current document and click Insert. Once completed, the text and other information from the document will be merged into the current document. These steps can be completed as many times as you want if you want to merge multiple files.

If there are multiple files you want to merge at the same time, you can select multiple files by holding down the Ctrl and selecting each file you want to merge.

Microsoft Word 2003 or earlier (file menu)

In Word, click Tools in the top menu and select the Compare and Merge Documents option, as shown below.

How to combine word documents

Find the document you want to merge. You have the option of merging the selected document into the currently open document or merging the two documents into a new document. To choose the merge option, click the arrow next to the Merge button and select the desired merge option. Once complete, the files are merged.

How to combine word documents

If there are multiple files you want to merge at once, you can select multiple files by holding down the Ctrl and selecting each file you want to merge.

Merging Microsoft Excel files

To merge Microsoft Excel files together, it is best to save them as CSV files first. Open the Excel files and in the menu bar, click File, then Save As. In the Save as type drop-down list, select CSV (comma delimited) (*.csv) from the list.

Do this for each Excel file you want to merge, then place all the CSV files in the same folder. For ease, place them in a folder in the root of the C: drive (e.g., c:\csvfiles).

Open the Windows command prompt and navigate to the folder containing the CSV files. Type dir to view the files in the folder and ensure all the files are there.

Type in the following command to merge all CSV files in the folder into a new CSV file titled “newfile.csv” (any name could be used).

After the new file is created, open the new CSV file in Microsoft Excel and save it as an Excel file.

Merge a text (.txt) file in the Windows command line (MS-DOS)

Place each of the text files you want to merge in the same folder. For ease, place them in a folder in the root of the C: drive (e.g., c:\textfiles) and make sure the folder only contains text files you want to merge.

Before merging text files, you may want to make sure there is a blank line or at least one carriage return (pressing Enter ) to help separate each file.

Open the Windows command prompt and navigate to the folder containing the text files. Type dir to view the files in the folder and ensure all the files are there.

How to merge two files into one file

Type the following command to merge two text files into a new file or overwrite an existing file.

The above command would copy (merge) the contents of the file "first.txt" and "second.txt" into the new "third.txt" file.

How to merge all text files into one file

Type in the following command to merge all TXT files in the current directory into the file named newfile.txt (any name could be used).

Now you can open the text file and see everything merged together as one file.

Merge a file in the Linux command line

Linux users can merge two or more files into one file using the merge command or lines of files using the paste command.

Merge PDF files

How to combine word documents

PDF documents can also be merged. You can use a full version of Adobe Acrobat to do this, but this program is a bit pricy (several hundred dollars).

Another option is to find a free utility on the Internet to merge your PDF files. One of the better free utilities is PDF Split and Merge. It is an online tool that lets you merge two or more PDF files into one PDF file with a few clicks of your mouse button. You can also download and install a version of the Batch PDF Merger program, which costs about $30.

There are other free utilities online that offer this service. However, if there is any confidential information contained in the PDF files, use caution when merging them online. We recommend you use a utility on your computer for these types of PDF file mergers, to ensure the confidential data is kept confidential.

Scott Orgera is a former Lifewire writer covering tech since 2007. He has 25+ years' experience as a programmer and QA leader, and holds several Microsoft certifications including MCSE, MCP+I, and MOUS. He is also A+ certified.

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What to Know

  • Open the Word file that is the main document. Position the cursor at the insert location.
  • Go to the Insert tab. Select Text > Object > Object > Create from File.
  • Select Browse in Windows (From File in macOS) and locate the second file. Select OK (or Insert on macOS).

This article explains how to combine two or more Microsoft Word documents into one document. It also includes information on merging different versions of a document into a single document. This article applies to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, Word 2010, and Word for Mac.

Merge Two or More Word Documents

When you want to combine multiple Microsoft Word documents into one, copying content from each and pasting it into another document isn’t efficient. Here’s the best way to merge Word documents into one primary file.

Open the file you wish to serve as the main document.

Place the cursor at the point of the document where you wish to insert the new content.

Go to the Insert tab, located near the upper-left corner of Word.

How to combine word documents

In the Text section, select Object.

How to combine word documents

In the drop-down menu, select Object.

Choose Text from File if you want to insert plain text from a source file and aren't concerned with maintaining the formatting or retaining the images.

In the Object dialog box, go to the Create from File tab.

How to combine word documents

Select Browse on Windows, or From File on macOS.

How to combine word documents

Locate and select the file or files containing the contents you wish to insert into the document.

When the File name is field is populated with the proper path and the source files, select OK on Windows, or Insert on macOS.

The contents from the destination files are inserted into the current Word document at the location you selected. These steps can be repeated for multiple documents if you like.

Merge Different Versions of a Single Document

When several people work on a single document, you have multiple versions of the same document. These versions can also be merged into one primary file without manually copying and pasting. However, the process for doing so is a bit different than detailed above.

Go to the Review tab.

How to combine word documents

Select Compare.

How to combine word documents

In the drop-down menu, select Combine or Combine Documents.

How to combine word documents

In the Combine Documents dialog box, select the main document. Either select the Original document drop-down arrow and choose the file or select the folder icon.

How to combine word documents

Choose the document to merge with the main document. Select the Revised document drop-down arrow and choose the file containing the changes.

How to combine word documents

Select the More button in Windows or the down arrow in macOS. This presents several optional settings that dictate how the two files are compared, along with how changes appear in the new document.

How to combine word documents

Once satisfied with the settings, select OK to merge the documents accordingly. Both files appear side-by-side, along with a record of revisions and the corresponding details.

When you are working on a Word document and want to print it on paper, you can simply click “Print” from the Microsoft Word ribbon menu. But what if you are working on multiple word documents and want to print all the files at once?

Microsoft Word makes it very easy to print multiple documents from Windows explorer menu. Surprisingly, you don’t need to open all the documents but can print them all at once. This is perfect when you have a large number of documents to consider and want a quick way to print documents in bulk.

Print Multiple Word Documents From Right Click Context Menu

Follow these simple steps:

1. First adjust your printers settings by printing a sample document and see whether the margins and layout are all correct. Do not ignore this step because if the print settings are not at par with your requirements, all the ink and paper will be wasted.

2. Move all the documents to a single folder and open that folder.

3. If the files are consecutive, hold down the shift key and select the first and last file. This will select all the files in the order you want them to print. If you want to print selected files only, hold down Ctrl key and select the files you want to print.

For example: Let’s say you have 10 documents with file names 1.doc, 2.doc and so on. If you want to print all the documents serially, hold down the Shift key and select 1.doc and 10.doc ( i.e the first and last file in the series of documents that are going to be printed).

Instead, if you want to print only 5.doc and 9.doc, hold down the Control keyon your keyboard and follow the next steps.

How to combine word documents

4. Right click and select “Print” from right click context menu. Windows will now print all the documents one by one in the order you have selected them using the default print settings.

Tip: Don’t try to print multiple documents when any of the document is open in Microsoft Word. First close all the documents and then use the above trick.

The above technique works with any office document, not just word. This is quite handy when you have a large number of documents to print and you don’t want to open each document and manually print them one by one.

Save Or Print Word Documents Into A PDF File

In some situations, you may want to print the word document as a PDF and not on paper. Let’s say you are working on a report and want to send the final copy to a client for verification purpose.

It makes perfect sense to first send a PDF copy of the Word document to the client, see his response, make corrections to the original document if it is asked for and then print the hard copy of the report on paper.

Microsoft Word makes it very easy to print a word document as PDF. In case you are unaware of the “Print as PDF” feature, here are the steps which needs to be followed:

1. Go to Microsoft Download Center website and download the “Save as PDF or XPS’ office Add-in.

The “Save as PDF” add-in for Microsoft Office 2007 allows you to export and save Word documents as PDF, there is no need to use expensive PDF editing software programs like Adobe Acrobat, Foxit Reader and so on.

2. After the program has been installed, open the document in Microsoft Word and you will see a new ‘Print as PDF’ option, as shown below:

How to combine word documents

3. Export the doc or docx file as PDF and you are done.

Combine Multiple Word Documents Into A PDF File And Print Them In Bulk

Another good idea to print multiple files or office documents would be to combine all of them into a single document and print the newly created document from the first page to the last. The advantage is that this technique works on all operating systems e.g Windows XP, Windows Vista or Windows 7 and you need not worry about whether a specific page of a specific file will be printed or not.

Here are the steps that needs to be followed:

1. First create a backup of all the documents, in case you want to revert the changes later.

2. Open the first document in the list and move the cursor to the end of the document. You will be adding the content of the second document at the end of the first document, hence the cursor needs to be positioned right at the place where the content of the first document finishes.

3. In case you want to insert a document somewhere in the middle of the already opened document, you have to position the cursor at the desired location.

4. Once you are done with the position, switch to the “Insert” tab and select “Insert text from file”.

How to combine word documents

5. This will allow you to merge multiple word documents into a single document by pulling in the text and content of another document into the current one.

6. Similarly, add up text and content from all the documents into the currently opened document using the ‘Insert text from file” option. The only catch is that Microsof Word wont preserve the formatting of individual documents, so you will need to adjust the formatting at the end.

7. When you are done adding all the documents to the final copy, there are two options

  • Either, print all the content using the simple “Print” option in word. This will print all the subpages which you have imported from other documents earlier on.
  • Export the final copy as a PDF file, preview it and then print using the default “Print’ option in Adobe Reader ( or whatever PDF reading software you’re using the browse PDF files).

These are just a couple of ways to manage the print jobs of multiple documents in one go. You may also want to check out Google Docs cloud print feature which allows you to send print jobs to your cloud connected printer directly from a mobile device. This is especially useful, when you’re travelling and want to print a whole bunch of documents stored in your Google Docs account.

A slightly complicated procedure would be to sync Google Docs documents with Microsoft office and use Google’s cloud print feature to print multiple documents from anywhere, any computer.

Digital documents are the number one staple behind any company or workflow. And everyone shares them whether by email, cloud services, or URL. But do you ever wonder if there’s an even easier way to bundle your documents together? Short answer: yes, there is.

Attaching or embedding PDFs in Word documents can be an even quicker alternative than email attachments. It’s also a dead simple way to combine PDF and Word content together.

Think of PDF documents that contain file attachments. You have everything you need in that one single file and there’s no need to go back to the email for the other attachments. Doing the same with a Word document can be just as convenient. It can be helpful in situations where you need to:

  • Attach legal PDF documents as an appendix
  • Quickly access PDF forms, reports, contract terms, or brochures
  • Provide extra working drafts or updates to colleagues in business proposals
  • Access or provide PDF resources as reference for papers you’re writing

Embedding a PDF document within MS Word is a popular and sought-after tip. With digital documents becoming more important these days, it’s a handy and helpful method to keep in mind.

To keep highly related PDF and Word files neatly together, follow these steps:

In Microsoft Word, place your cursor where you’d like the PDF to be located. Then,

1. Go to the Insert tab > Object.

2. In the Object dialog, go to the Create from File tab

How to combine word documents

3. Click on Browse. Search and select the PDF file you wish to embed.

4. Select Display as icon and leave Link to file unchecked. You can choose to change the icon if you wish.

5. Click on OK.

How to combine word documents

As you can see, the PDF appears right inside your Word document, and can be opened in your PDF viewer of choice. Know of any other methods for combining Word and PDF files together? Let us know!

This tutorial will be useful for you if you want to merge or combine comments from multiple Microsoft Word documents. It is possible to use the Combine functionality in Microsoft Word to join all comments and create a new document. This article will guide you through the steps so that you can consolidate all the comments into one.

Let’s assume that you have a document to edit, and you have made several changes in the document. In the meantime, you have written some comments and replied to some comments as well. You want to combine the new comments with the existing ones and show them in a new or revised document. If it is required to merge the whole document with another one, you can follow our previous guide.

Merge comments from multiple documents in Word

  1. Open the revised document in Word.
  2. Switch to the Review tab.
  3. Click on Compare and select the Combine option.
  4. Click on the folder icon to choose the Original document and Revised document.
  5. Click on the More button.
  6. Uncheck all boxes except Comments.
  7. Choose the destination from under Show changes in heading.
  8. Click OK.
  9. Press Ctrl+S to save the document.

Open the revised document in Microsoft Word and switch from the Home tab to the Review tab. In the Compare section, you will see a button called Compare. Click on it and select the Combine option.

How to combine word documents

Now, click the folder icon visible next to the boxes to select the Original document and Revised document.

How to combine word documents

After that, click on the More button to explore other options.Here you will see the Comparison settings. As you are going to merge comments only, uncheck all the boxes except Comments.

How to combine word documents

Then, select the document where you want to show the changes. It is possible to show them in a new document, the original document, or the revised document. Choose an option from under the Show changes in heading.

At last, click the OK button to start reviewing all the changes. If done, press Ctrl+S to save the document. If you have created a new document, it is required to select a location and give it a name.

That’s all! Hope it helps.

Date: November 30, 2020 Tags: Word

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Here’s how to save Word docs as images for easy sharing or archiving purposes.

If you need to send a Word document to someone who doesn’t have the app installed or want to keep a copy of it for your records, saving it as an image is a viable option. This lets you share it with anyone while preventing them from editing it.

Let’s look at some of the methods to turn your Word document into an image.

1. Take a Screenshot of the Document

If you’re only looking to save a single page as an image from your Word document, using Word’s screenshot feature is convenient.

You can use this feature for multi-page documents as well, but that requires you to take a screenshot for each of your pages. Using one of the other methods mentioned below will be more convenient in that case.

Here’s how you turn one of the pages in your Word document into an image with a screenshot:

  1. Open your document with Microsoft Word.
  2. Click the View tab at the top and select One Page from the Zoom section.

2. Use Snip & Sketch to Save Word Documents to Images

Snip & Sketch is a built-in app for taking screenshots on Windows 10. Since you can use it for screenshot tasks, it follows that the app works to save Word documents as an image file too.

This tool offers custom area selection, allowing you to precisely select the area where your Word document appears and take a screenshot of it. Here’s how you do this:

  1. Launch your document with Microsoft Word.
  2. Go to the page that you want to save as an image.
  3. At the bottom-right corner of your screen, you’ll find a slider that lets you change the zoom level of your document. Use the slider to make your page fully visible, as you can only save an image of what you can see.

3. Use Paste Special to Save Word Documents as an Image

Paste special is an option in Microsoft Word that lets you choose how to paste your copied content. There’s an option in this feature that helps you paste your copied content as an image in your current Word document.

To use this, simply copy the content from your Word document, create a new document, and paste the copied content as an image. We’ll show you how you do it step-by-step:

  1. Open your Word document and select the content that you’d like to save as an image. If you want to save the entire document, press Ctrl + A to select everything.
  2. Right-click on your selected content and choose Copy (or use Ctrl + C) to copy the content.

4. Save Word Documents as PDF and Convert to Images

Word offers you the option to save your files in many formats, aside from the standard Word document. One of these formats is PDF, which actually allows you to convert your document into an image since PDFs are easy to convert to an image file.

There are two stages to this procedure: first convert the document to PDF, then save the PDF as an image file. Here’s how it works.

1. Save Your Word Document as PDF

You can use the built-in option to save a document as PDF in Word as follows:

    While your document is open in Word, click the File menu at the top and select Save As, followed by Browse.

Make sure you can find the newly created PDF on your computer.

2. Convert Your PDF to an Image Format

It’s time to turn your PDF into an image, which you can do using a free app. We detail how to do this with a Windows 10 Store app below, but you can also use a web service like PDF to Image if you don’t want to install anything.

  1. Launch the Microsoft Store, search for PDF to JPEG, and click the app when it appears in the search results.
  2. Click on the Get button to download the app to your computer.
  3. Click on Launch once the app is downloaded and installed.
  4. On the main app interface, click on Select File and select the PDF you converted earlier.
  5. You’ll see previews of the pages in your PDF file. Click Select Folder at the top and choose a folder to save your image files.
  6. Finally, click Convert to start converting your PDF to an image file.

If you don’t find it convenient to share multiple images with your recipient, you can combine your images together and send them as a single file.

5. Save a Word Document as an Image Online

There are a few online services that let you convert your Word documents to image files. You can use these services without downloading or installing anything on your computer.

Let’s look at two of these services that you can use to save a Word document as an image file.

1. Zamzar

Zamzar is a popular online file conversion service, which you can use to turn your single or multi-page Word documents into image files. It supports several image formats, including popular ones like JPG and PNG.

You can use it as follows:

  1. Head to the Zamzar site and click Add Files to add your Word document.
  2. Select an image format from the dropdown menu and click Convert Now.

2. Word to JPEG

Word to JPEG is another online service that helps you convert your Word documents to images in JPEG format. Here’s how you use it:

  1. Open the Word to JPEG site and click Upload Files to upload your Word document.
  2. It will automatically start converting your document once it’s uploaded.
  3. Click the Download All button to download your converted files.

You Don’t Need Word to View Word Documents

If your recipient only needs to read your document and not modify it, you can save your Word document as an image file and send it over to them. They’ll be able to view it no matter what device they use.

Not sure of the best way to send it off? You have lots of choices when it comes to sharing photos with your friends and family.

Want to share photos with your loved ones? Here are several practical methods, including Google Photos and a USB drive.

How to combine word documents

Mahesh is a tech writer at MakeUseOf. He’s been writing tech how-to guides for about 8 years now and has covered many topics. He loves to teach people how they can get the most out of their devices.

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Word offers a useful function to compare two versions of the document and display only changed fragments. The Compare function does not change the original documents; by default, it creates a new document.

To compare two documents and display the changes, do the following:

1. Open the documents that you want to compare.

2. On the Review tab, in the Compare group, click the Compare button:

3. From the Compare drop-down list, select Compare. Compare two versions of a document (legal blackline):

How to combine word documents

4. In the Compare Documents dialog box:

How to combine word documents

  • In the Original document group, browse for the document you want to use as the original document.
  • In the Revised document group, browse for another document you want to compare with the original document.

Note: You can change the label of changes by entering the corresponding label in the Label changes with field.

How to combine word documents

  • Under Show changes, choose whether you want to show Character level or Word level changes.
  • If you do not want to display changes in a new document, choose the document in which you want to show the changes in the Show changes in group: in Original document or Revised document.

Important: Any options you select under More will be the default options for comparison the next time you compare documents.

Note: If either version of the document has tracked changes, Microsoft Word displays a message box:

Click Yes to accept the changes and compare the documents.

Word displays a new third document (unless otherwise specified) in which tracked changes in the original document are accepted, and changes in the revised document are shown as tracked changes. For example:

How to combine word documents

Notes:

  • If you continue to work with the new third document, do not forget to save it because Word doesn’t save it automatically.
  • If you want to compare changes from several reviewers, from the Compare dropdown list, choose Combine. Combine revisions from multiple authors into a single document:

How to combine word documents

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

How to combine word documents

How to lock and unlock Track Changes

How to combine word documents

Reviewing comments from the specific reviewer

How to combine word documents

How to review Tracked Changes

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How can I combine PDF files for free?

1 Choose files to Merge

Choose file: drag and drop to upload documents directly from your computer, or upload files from a cloud storage service like Google Drive or Dropbox.

2 Adjust order of files

Once files have been uploaded to our system, change the order of your PDF documents.

3 Send file by Email

Once you merge PDFs, you can send them directly to your email or download the file to your computer and view directly in your browser.

How to combine word documents

How Do You Merge PDF Files Explained

Learn more about merging files

Batch Import

With our free & secure online tool, there's no limit to how many files you can add, or drop, at a time. Batch import allows you to combine multiple files at once. Convert to PDF or convert from PDF, the merging is entirely up to you!

Merge Online

Want to secure and merge PDF files on-the-go? You can also use the full Soda PDF Online application to convert from PDF and convert to PDF in any browser, on any device. It’s FREE*!

Work Offline

Merge PDF files even without Internet access. Download and install the Soda PDF desktop app to edit, compress, split, secure and merge PDF files offline.

How to merge PDF

How to combine word documents

How-To Add Pages To PDFs

So, you want to add pages to that PDF file. Maybe it’s a document you’ve already created or one that’s recently been sent your way. But how in the world do you insert pages to an already pre-existing PDF file that just seems reluctant to be modified?

How to combine word documents

How-To Batch Create PDF Files

You will only increase your efficiency when you learn how to batch create PDF files. Any file that can be printed to paper can also be converted into the PDF format. With Soda PDF 12’s batch creation process, you can take any number of files, regardless of format, and turn them all into PDFs at the same time.

How to combine word documents

How to Combine Documents with Soda PDF 12

Combining, or merging, documents is a very popular feature within the all-new Soda PDF 12 that we just can’t stop talking about. The first step towards combining your documents fast is to make sure that you already have your Soda PDF application (whether Online or via Desktop) open. Once you have our software solution open and accessible, it’s time to combine!

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