How to compare documents in google docs

Google Docs includes an option to compare two documents. This can be very useful if you need to see the differences between two drafts of a document. But how does it work? We will outline how to use this tool in Google Docs below.

How to Compare Documents in Google Docs

To use the compare feature in Google Docs, all you need to do is:

  1. Open the original or older version of the document in Google Docs.
  2. Go to Tools > Compare documents via the menu at the top of the screen.
  1. Click My Drive and find the new or edited version of the document.
  2. Check the name used for attribution and edit as required.
  3. Select whether to Include comments from the selected document.
  4. Click Compare to confirm and then Open to see the comparison.

The differences between the original and edited versions will then be displayed in a new copy of the document as suggested edits. You can then review these suggestions and any comments carried over from the edited document.

Don’t forget this is a new version of the document! By default, it will be saved to your “My Drive” folder in Google Docs with the name “Comparison of [Original Version] & [Revised Version].” You’ll therefore need to update the name and move it to the correct folder if you decide to keep the new version.

How to compare documents in google docs

Suggested edits in a document produced using the compare tool.

Using Version History in Google Docs

To use the comparison tool properly, you will need two versions of a document. However, you can also use the “Version History” tool to see revisions made to a single document. To do this, you have three options:

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  • Go to File > Version History > See Version History on the toolbar.
  • Click the Last Edit option to the right of the toolbar.
  • Use the shortcut Ctrl + Alt + Shift + H (or Cmd + Option + Shift + H on Mac).

This will open a new view of the document where you can select from a list of revisions by date and time. Clicking these will bring up the version of the document selected, with edits shown in a different colour to make them stand out.

Unlike using the compare tool, you cannot accept or reject individual edits in this mode, so it is most useful for seeing where changes were made rather than reviewing an edited document. But you can restore an old version of a document by selecting it and clicking “Restore this version” at the top of the screen.

Restoring a draft via the version history mode.

Expert Proofreading and Formatting

Whichever tools you use in Google Docs, be sure to have your documents checked by the proofreading experts at Proofed. We even offer formatting services to make sure your writing looks good as well as reading smoothly.

For more on our proofreading and formatting services, get in touch today.

How to compare documents in google docs

Whether it is a class project, financial document or even a company agreement, everything is becoming digital. However, similar to paper documents, the need to sign a document persists. You still need to sign a digital document for both legal and authentication purposes.

Fortunately, there are many ways you can digitally sign a document and legally bind it as well. If you need to sign a document in Google Docs, then we are here to help. In this post, we will show you how to add signature in Google Docs using two different methods.

Method #1: Use Google Docs Drawing Tool

Usually, you will need a third-party tool to sign documents, but in Google Docs you can use the built-in drawing tool. It will let you create a sign then enter it as an image. Of course, this will not legally bind the document, but it will be good enough at the corporate level where you can confirm the team that you agree with the document content.

To sign Google Docs using the drawing tool, click on the “Insert” option at the top and select “Drawing…” from the menu.

How to compare documents in google docs

Here click on the “Select line” tool and then choose “Scribble” from the menu. Now simply draw your signature and click on “Save and close” to insert the drawing into the document. If you are unable to draw signature properly on the first attempt, you can click on the “Undo” button to try again.

How to compare documents in google docsHow to compare documents in google docs

You can both adjust the size and change the location of the sign, simply click and hold in the middle or the corners and drag.

How to compare documents in google docs

Method#2: Use HelloSign to Sign Google Docs

HelloSign is a renowned digital signature service that will let you digitally sign Google Docs and also legally bind it. It even has a Google Docs add-on that makes it easy to sign documents right inside Google Docs.

Install HelloSign Google Docs add-on and access it from the “Add-ons” menu. In the sidebar, click on “Just Me” and then click on “Draw new signature” to draw your signature.

How to compare documents in google docs

The drawing tool is much more intuitive than Google’s own drawing tool and makes it easy to create a perfect signature. When you are done, simply click on “Continue” and the signature will be added to the sidebar.

How to compare documents in google docs

Now click on the signature to insert it into the document. Just like in the first method, you can both resize and change the location of the signature. When you are done, you can click on the “Email as PDF” button to send the signed document to anyone you want. The document will be legally binded and cannot be edit in the HelloSign interface. Additionally, both you and the receiver can download the signed document as a PDF file.

How to compare documents in google docsHow to compare documents in google docs

Unfortunately, HelloSign only allows you to sign 3 documents per month for free. For an average person this is more than enough, but if you are in a field where you need to regularly sign documents; you will have to buy a HelloSign premium subscription.

Conclusion

Google Docs built-in method is great if you need to quickly add your signature, but it will not legally bind the document as anyone with the editing rights can remove the signature. You will have to use HelloSign signature add-on to sign and legally bind the document.

It is also good to know that you can also download the Google Docs signed document as PDF or Word document by selecting “Export” from the “File” menu. This might come in handy if you need to submit the signed document in one of the formats.

Brady Gavin
How to compare documents in google docsBrady Gavin
Writer

Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC. Read more.

How to compare documents in google docs

You can already see what’s changed in a file by reviewing the revision history in a Google Docs file, but now you can also do the same to two separate documents. Here’s how to use the Compare Documents tool.

In a web browser, fire up the Google Docs home page and open up an already-existing document you want to compare.

Once the document loads, click Tools > Compare Documents to start running the comparison tool.

Click Tools alt= Compare Documents.” width=”650″ height=”260″ />

A small dialog box will appear, allowing you to select a second document to compare against the first one. Click “My Drive” to pull up the file picker.

How to compare documents in google docs

Navigate to the file you want to use, click it, and then select the “Open” button to choose the document.

How to compare documents in google docs

The name you enter into “Attribute Differences To” will appear as the person who made the changes in the final document as an edit. Enter your name and click “Compare” to let Google work its magic.

How to compare documents in google docs

When the tool finishes, click “Open” to open the comparison document.

How to compare documents in google docs

The comparison document will open up as a third file with all the highlighted suggestions inside the body of the document and who made them on the right. In addition, you’ll be able to see what changes were made and when.

How to compare documents in google docs

Each edit will appear as a suggestion that you’ll have to accept or reject. You can decide to keep or dismiss an edit in the comments section on the right side of the document. Click either the checkmark or the “X” to accept or reject each one.

How to compare documents in google docs

If you click the comment, you’ll be able to reply to the suggestion and give insight as to why the change was made. When you share the file with others, replies will be viewable by anyone who has access to the document.

How to compare documents in google docs

After you follow up on all the changes made to the Google Docs document, you don’t need to do anything else. The document automatically saves to your Drive in the root folder as “Comparison Of & ” where and will be the names of your files.

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How to compare documents in google docs Brady Gavin
Brady Gavin has been immersed in technology for 15 years and has written over 150 detailed tutorials and explainers. He’s covered everything from Windows 10 registry hacks to Chrome browser tips. Brady has a diploma in Computer Science from Camosun College in Victoria, BC.
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If you’re a regular Google Docs user, there’s likely to be a time when you need to compare two documents. Here’s how you can do just that.

Sometimes, we need to compare two versions of a written document to spot changes and figure out how one is different from the other. With Google’s recently introduced new feature, you can easily compare documents online on Google Docs.

One of the lesser-known and hidden features of Google Docs is the Compare Documents tool. It is a handy feature, quite similar to that of MS Word, allowing users to see the differences between two documents in one spot.

What Is the Google Docs Comparison Feature?

The Google Document Comparison feature can be used by document owners or those with edit access. This feature is really helpful to track the progress of documents, seeing how they’ve changed with the edits. It is useful for many education and business applications and can be used during complex editing situations involving multiple users.

For example, teachers can take the help of this feature to compare essays and track revisions, thus saving their time while grading. They can even check if the essays have been copied or are just slightly similar.

How to Compare Documents in Google Docs

Google Docs will open a new document when comparing two different documents. The new document illustrates all the existing suggested edits from both copies. It shows differences between the two Google Docs as suggested edits in the new document.

The two documents required to be compared must be in the Google Docs format. If you have any Word or other files, they need to be opened in Google Docs first.

Open Google Docs and sign in to open the first document you want to compare.

On the document, click Tools from the menu and select Compare Documents.

A small dialog box will appear on the screen asking you to select another document from your Drive to compare against the first opened document.

There are two options for the comparison. You can either make changes directly in the document, or you can make comments so another user can go back and make changes.

Once you have made the final choice, click Compare to continue and Open when the comparison is ready.

A new tab will open in your browser showing a document labeled Comparison of with both document names. By default, the new document will be saved to your Google Drive. You can update the name of this document if required and save it in the folder of your choice.

The new document shows all the comparisons in two different ways. You can see strike-throughs of the original text in the document, and you can also see comments on the side of the documents. You can make notes on the changes by simply choosing to comment and adding a note in the Reply box.

When you click on the edited text, you’ll be able to see the corresponding comment pop in from the right pane of the document. Similarly, if you click a comment, you will see the text highlighted on the left which corresponds to the comment.

The comparison document automatically gets saved as a new document, which can be found easily on Google Docs. But, you can also create a final draft from the two versions. There’s a handy button to Accept or Reject all changes, while will either make or remove the changes, and remove the comments.

If you encounter the problem of the Compare Documents feature being greyed out, this is because the document you opened is not in Google Docs format. Head to File and then Save as Google Docs to correct the format.

How to View Documents Side by Side in Google Docs

While Google Docs doesn’t directly let you compare two documents side by side, there is a way around this.

Right-click the tab on which you have opened the document and from the drop-down menu, select Move tab to another window. If you’re on a different operating system or don’t see this option, manually drag the tab into a new window.

While on one window, press the Windows + Right arrow button on your keyboard to shift the window in the right half of the screen. On the other window, press the Windows + Left arrow to shift the second document on the left half of your computer screen. If you don’t have a Windows device, you can rearrange the windows manually.

Your screen will show two documents, one on the right side, while the other on the left side. Now you can go through both the documents simultaneously.

Spot Changes Easily With the Comparison Feature in Google Docs

When you have two similar documents and aren’t sure about the differences between the two, the comparison feature in Google Docs comes in handy.

Whatever the reason for comparing documents, Google Docs gives you the option to do so from the same window.

Google Docs has add-ons to help you cite sources and create a bibliography. Here are 8 add-ons you can use!

How to compare documents in google docs

Krishnapriya, or KP, is a tech enthusiast who loves looking for ways to make life easy with technology and gadgets. She drinks coffee, explores new ways to use her electronic devices, and reads comic books.

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Google Docs is quickly climbing up the ladder to give a tough competition to Microsoft Word by constantly introducing new features. One such recent addition is the ability to compare documents. This feature is handy you’re working in collaboration with others on a document.

How to compare documents in google docs

The comparison feature will represent the changes made as suggestions, making it easier to create a final document. It’s a handy tool for teachers and editors to see what changed by comparing before and after versions.

So, without further ado, let’s see how to compare documents in Google Docs.

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How to compare documents in google docs

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Compare Documents in Google Docs

For comparison, you’ll need two separate documents in Google Docs. If you wish to compare it with a Word document, you’ll need to convert the DOCX document to the GDOC format.

Note: Converting DOCX to GDOC may result in formatting issues.

Step 1: Open the document you wish to compare in Google Docs. Now, click on Tools from the menu bar up top and select ‘Compare documents’.

How to compare documents in google docs

Step 2: In the pop-up window that appears, click on the ‘My Drive’ option to fetch the comparison document.

Step 3: Find the comparison document using the four tabs (My Drive, Shared with Me, Starred, or Recent) at the top. Alternatively, use the search bar to locate the file quickly. Once you find the preferred document, select it and click on Open.

How to compare documents in google docs

Step 4: Now, you’ll also get an option to attribute differences to a specific user. It is convenient to collaborate on a document or if the original author of the document is someone other than yourself. To import the document with comments, mark the checkbox that says ‘Include comments from the selected documents’ and click on Compare. Then click on Open when the comparison is ready.

How to compare documents in google docs

Note: The comparison time will vary depending on the size of the document. If it’s a set of contracts or reports containing hundreds of pages, then it might take a bit more time to compare.

Then a new document will open in a separate tab showing you the differences between the two. Plus, Google Docs will automatically save it under the name ‘Comparison of’ followed by the names of two documents.

How to compare documents in google docs

Google has added an exciting feature that is going to make things easier when it comes to working with more than one document. The new feature is going to allow users to compare two documents and also be able to see the differences between the two.

This new feature is going to be loved by teachers and hated by certain students. Why? Because this new feature will be able to let teachers know if a paper was inspired by another. The function can only be used on the online version of Google Docs for now.

How to See the Difference Between Two Google Docs Documents

The feature is just rolling out to everyone. So if you don’t see it yet, you will be getting it shortly. Sign in to the account that has the documents you want to compare. When you have one of the documents open, click on the tools option at the top.

How to compare documents in google docs

The “Compare documents” option should be under the “Review suggested edit” option. When you click this option, you will be taken to your Drive where you will need to choose the second document. Once you’ve selected it, click on the Open button at the bottom left of your screen.

Under where it says “Select the comparison document,” you can see the name of the file you selected. Give it a second look to make sure you didn’t pick the wrong document.

If you did choose the wrong document, simply click on the second file and choose the right one. The Compare button will not turn blue until you’ve selected a second document to compare.

How to compare documents in google docs

Your credit won’t go unnoticed since you can type your name in the section that says “Attribute differences to,” so everyone will know who made those changes. There is also an option to add comments from the document you selected. If you want to use this option, check the box to the side of it.

Ready to Compare

When the comparison is ready, Google Docs will show you a message letting you know. Click on the Open button, and the next document you will see will be one with all current suggested edits that can be seen as highlighted changes from both documents.

In the right pane you will see the name of the person who made the changes, what changes were made, and at what time. The new feature will even tell you what text was replaced and what it was replaced with.

There has been no word on when it’s also going to be available for the app, but hopefully it will be soon.

Conclusion

The feature should be rolling out to users who don’t have it yet in the next couple of days. It’s easy to use and to find and very useful. If you were using an extension or program to do what this new Google Docs feature can do, it’s up to you if you want to get rid of it or not. Do you find the new feature useful? Share your thoughts with us in the comments.

Just a simple guy that can’t enough of Technology in general and is always surrounded by at least one Android and iOS device. I’m a Pizza addict as well.

How to compare documents in google docs

It’s not uncommon to have different edits when multiple people are working on a document. If you want to compare two documents with similar content, then you can easily do it with a document comparison tool. However, why download a dedicated compare tool when you can easily compare documents online in Google Docs?

Google Docs has a built-in tool to compare two documents and make edits as needed. In this post, I’ll show you how you can use this feature to easily compare two documents.

Compare two documents in Google Docs

Before comparing the documents, you must make sure both the documents are in your Google Drive. If it’s not in Google Drive, then you can easily upload it to Google Drive in no time.

Now open one of the documents in Google Docs.

Click on the “Tools” menu at the top and select “Compare documents” option.

How to compare documents in google docs

Here select the other document in the above section and provide the name of the user whose name will be used to make edits. Afterward, click on “Compare”.

How to compare documents in google docs

When the comparison is ready, click on “Open”.

How to compare documents in google docs

A new comparison document will be created and opened in a new tab. Here, you will be able to see all the edits in pink color and you can comment on them or accept/reject them in the right sidebar.

How to compare documents in google docs

After making the edits, you can rename the document and it will be saved separately in your Google Docs account.

Ending words

Google Docs surely makes it very easy to compare documents online. I personally like it’s clear visuals and ability to accept suggestions and make comments quickly. Did you find this Google Docs feature useful? Do Let us know in the comments below.

How to compare documents in google docs

Google Docs can quickly compare documents for you . If you have two files in Google Docs, the compare documents tool will create a new document that shows you the differences between them. On this new file, the differences between the first and second Docs are shown through suggested edits. The black text shows the first Doc, and the suggested edits show how the second document differs. This tool is great for comparing essay versions or consolidating similar documents.

How to compare two files in Google Docs:

How to compare documents in google docs

  • On the first Doc that you want to compare, select “Tools” at the top editing bar and then select “Compare documents” from the drop down menu.
  • Select the second comparison document and then click “Compare.”
  • When the comparison is ready, click “Open” and the new Doc with the suggested edits will open in a new tab.

Note: The compare documents tool does not work for Microsoft Word .docx files.

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Google Docs is online word processing software that adds life to your documents that lets you format the text with numerous fonts and styling tools smart editing and styling tools
It is a part of the free web-based Google Docs editor suite which also has other editors like Google Sheets, Google Slides, Google Drawings, Google Forms, Google Sites, and Google Keep.

How to compare documents in google docs

Google keeps adding unique and refreshing features from time to time to keep it at par with other word processing platforms. One such remarkable feature that lets you compare your two Google Documents. This feature will make it easier to work with more than one document.

Why Compare your Documents?

This important feature of Google Docs will let you compare and find the differences between two documents.

This feature works similar to the Diff command and is incredibly useful for writers and teachers who keep looking out for differences in versions of online books. Moreover, it can also help you see if anything has changed in the contract or any legal proceedings and save you from any fraud.

This feature is a very big deal in itself as it will make it very easy to spot even the smallest of variance between any two documents. You can also keep a track of the multiple revisions or changes made in documents using the Version History feature (revision history).

Comparing Documents

As soon as you compare two documents, a new document showing the prevailing edits from both the documents is created.

How to compare documents in google docsImage Source: DocsCorp

Now you have to click on this feature to see any differences between your two google docs in a new document. This will be available under the “Suggested Edits” option.
You will see that the differences between documents are focused in magenta color with strikethroughs. You will also see a sidebar that will display all the changes made and also who has made those changes.

How to compare two documents in Google docs?

  • Follow these instructions given below to use the document comparison tool for comparing Google Docs.
  • Firstly, open your web browser and go to the home page of Google Docs
  • Now, select and open the first document that you have to compare.
  • After opening the document, click on tools from the menu and then choose the ‘Compare Documents’ option.
  • A pop-up window will appear that will ask you to select another document that you want to compare with this document.
  • This window will have three components. The first component lets you choose the second document, the second one asks for the owner of the document and in the last one, you have to choose whether you want to include comments in the document or not.

How to compare documents in google docs

  • Choose “My Drive” to open the file picker for choosing the file to compare
  • Look for the file you want to compare with the first document. You can either use tabs like My Drive to find your document. Alternatively, you can also browse the folders and files using the search box as well.
  • Once you locate the file, select it and tap on the open document.
  • The name entered into “Attribute Differences To” will be the person who will have made the changes in the final document.

  • Click on the open button on the pop-up window to see the differences.
  • After clicking open, you will see that a new or the third document is opened. This file will have all the suggestions highlighted in magenta color in the body of the document.
  • You can also see the name of the owner of the document on the right side. The timing, as well as the changes, will also appear in the document.
  • It will also tell which text was replaced and the word with which it was replaced.
  • You will have an option to allow or dismiss the edits in the document which will appear in the suggestion.
  • You can click on the checkbox or click on the cross to accept or reject changes.
  • The new document with comparison is automatically saved by Google Docs. However, a final document can be created using the two versions by comparison.

Conclusion

Once the document is created, you can rename it similar to any other file existing in Google Docs. Google Docs is a wonderful word processing application that helps you to create edit and share documents online. This document comparison tool is a wonderful addition to its long list of features.

Google Docs is that one online word processor that has saved so much time for people all across the world. Not only does it adds life to your existing documents but it also helps to edit them and use all the technical yet easy-to-use styling tools for a smart edit of the existing document. From voice typing your documents to formatting your paragraphs; from translating a document to allowing you to compare documents in Google docs.

Google Docs is a part of the suite offered by Google itself which also includes the following: Google forms, Google sites, Google drawing, Google sheets, and much more. Moreover, it’s available in more than a hundred different languages altogether for free use.

How Do You Use Google Docs?

Google Docs is quite user-friendly and comes with a simple to use interface. Watch out for the following steps in order to use Google Docs.

How to create a new document?

  1. On your web browser, type ‘docs.google.com’ in order to open the home page for the docs.
  2. On the top, under the ‘ start a new document’ bar, click on ‘blank’.

How to compare documents in google docs

How to edit an existing document?

  1. Open the document that you wish to edit in Google Docs.
  2. Make the necessary changes to your document. You can edit the text, make changes to the paragraphs, add headlines or pictures and do much more.
  3. On the top Left corner, select the edit menu.
  4. Under the edit menu, you would see options like, ‘Undo’ and ‘redo’.

How to compare documents in google docs

Sharing your documents with others

You can even share your work, your files and other documents with people just like you share files on Google Drive. You even get to choose if they can view, edit or comment on your files.

Other tools to access

There are various other tools that you can access on Google docs.

  1. Open an existing document on Google docs.
  2. On the top left corner under the name of your document you would see a bar with tabs like file, edit, view and many more.
  3. Click on the tools tab on this bar.
  4. Under the tools menu, you would find tools like word count, dictionary, voice typing, translate document, spelling and grammar and comparing documents.
  5. These tools help you to effectively and efficiently edit your document and helps you to translate a document, it also allows you to voice type a particular document if you are tired of typing constantly on your keyboard.

The new tool that has got the attention of all the Google doc users is definitely ‘compare documents ‘. It allows you to compare documents in Google docs for an easy way to revise all of your documents at once.

How to Compare Documents in Google Docs?

Have you ever felt the need to access two different documents at the same time but you find it very difficult in opening one document and then opening the other document and then switching back and forth between the two? It can be really tiring to switch back and forth between two different documents and compare them at once. However, with Google Docs your work is just made easy!

With the help of one of its tools, named ‘compare documents’ you can now easily compare documents in Google docs at the ease of opening both the documents at once. Here’s how you can do it:

  1. Open your first document and then just below the name of the document click on the ‘tools’ tab.
  2. Under the menu select the option ‘compare documents’.
    How to compare documents in google docs
  3. A window will pop-up asking you to select a comparison document. Click on ‘my drive’ and select the document.
  4. You can also use tabs like ‘shared with me’,‘recent’ or ‘starred’ and locate your comparison document.
    How to compare documents in google docs
  5. Once you find the required document select it and click on ‘open’.
  6. You will see the pop-up window again, click on ‘compare’ to continue. How to compare documents in google docs
  7. Next up, you will see a new pop-up window with the message ‘comparison is ready’. Click on open to continue.
  8. A new window tab would open in your browser. This will be the comparison of both the documents at once.
  9. You will be able to see the changes made in the documents and it’s up to you if you want to keep the changes or undo them.
    How to compare documents in google docs
  10. And this is how you will be able to compare documents in Google docs effectively and efficiently as well.

With Google Docs introducing this new feature of comparing documents at once it has been made quite easy for all the Hard-working people out there who wish to compare documents in order to increase their productivity at work. This not only makes your work really quick and easy but also saves you a lot of time to invest it in other necessary fields of area.