How to create a to-do list that super boosts your productivity

Working from home can present many challenges if you’re not used to it. Achieving the same level of focus as in an office can be tough. Suddenly lacking the physical presence of your team can result in a lack of collaboration, making it difficult to navigate and prioritize tasks.

Technology is the key to working remotely. But beyond phone calls and e-mails there are many ways to optimize and enhance productivity and teamwork across locations. Figure out which collaboration tools work for you and tailor your remote working style to get the most out of working from home. A high priority is sustaining a good connection with your team.

We’ve gathered five tips on how to stay productive while enjoying the freedom of the remote workplace.

#1 Get video conferencing

Seeing your colleagues and their reactions clearly enables effective decision making that can optimize your business. A quality video solution with a high frame rate, and automatic lighting correction means you’ll get the most from video conferencing platforms like Microsoft Teams, Zoom, Amazon Connect, and is a critical part of your work from home setup.

#2 Increase collaboration and make meetings count

Working from home can be lonely and without colleagues to connect with – emotionally exhausting. A great tip for working remotely is to use collaboration tools such as Zoom, Microsoft Teams, Amazon Connect and many more which is an excellent way to boost collaboration within yours and other teams, helping ensure you all stay connected.

For instance, Microsoft Teams, part of Office 365, is a collaboration app that helps your staff stay organized and have conversations, from any device. You can use Microsoft Teams for instant chat with members of your staff or guests outside your organization. You can also make phone calls, host meetings, create group chats/calls, share files and much more. In Microsoft Teams, you can also record your team meetings and group calls to capture audio, video, and screen sharing activity. There is also an option for recordings with automatic transcription, so that you can play back meeting recordings with closed captions and search for important discussion items in the transcript. The recording happens in the cloud and is saved to Microsoft Stream, so you can share it securely across your organization.

# 3 Choose the right audio devices

When attending an online conference call, the quality of your headset is just as important as the speed of your internet connection. If you have poor audio quality, it can negatively affect your call’s productivity and your team’s communication. So whether at home, in a café or in-transit – wireless, active noise cancelling headsets can improve the quality of your business calls by reducing ambient noise in your environment. High quality microphones in the headset will also boost speech intelligibility for your listener.

How to create a to-do list that super boosts your productivity

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If there’s anything people struggle to achieve as much as, if not more than, the elusive happiness, it’s better productivity.

However, just like the art of happiness, being more productive isn’t rocket science either.

The key is to work smarter, not harder. As the saying goes, “it’s not the number of hours you put into work, it is the amount of work you put in those hours.”

So, if you want to maximize your productivity, don’t resolve to put in long hours at work; and try these tried-and-tested tips instead:

    Take regular breaks. You might think it’s counterintuitive, but taking short breaks between work actually boosts concentration, creativity and memory. Continuously working for long stretches of time leads to stress, exhaustion and decision fatigue. Maximize your efficiency at work by taking frequent breaks to refresh and refuel your mind.

  • Eat the frog: Mark Twain once said, “eat a live frog first thing in the morning and nothing worse will happen to you the rest of the day.” Brian Tracy’s famous ‘eat the frog’ technique is based on this quote. The ‘frog’ here being the most crucial task on your to-do list. The one you are most likely to procrastinate on if you don’t do something about it. The key to reaching high levels of performance and productivity, Tracy says, is to develop the lifelong habit of tackling your major task first thing each morning. But what do you do if you have more than one task on your plate? “Eat the ugliest frog first,” suggests the author. Meaning if you’ve more than one important task before you, start with the most challenging one. “Discipline yourself to begin immediately and then to persist until the task is complete,” adds the motivational speaker.
  • Learn to single-task. The human brain isn’t wired to multitask. In fact, according to research, multitasking reduces productivity by as much as 40%. This is because toggling between multiple tasks limits your focus, hampers working memory and increase stress and mental fatigue. So boost your productivity by focusing on only one task at a time. You can also use tools like RescueTime or Timeular to make sure that you don’t lose sight of time in the process. In addition, avoid over-committing and assess your priorities regularly to prevent burnout.
  • Follow the ‘two-minute rule.’ In his bestselling book Getting Things Done, author and productivity consultant David Allen talked about his ‘two-minute rule.’ The gist is — if you have a pending task that can be completed in two minutes, you should do it right away as it’ll take longer to review and finish it later. Think about daily chores like answering emails, making your bed, doing the dishes, etc. This time-management strategy can drastically improve your productivity by eliminating procrastination and helping you accomplish more tasks in a day.
  • Plan each day the night before. To-do lists, as you might already know, are a great productivity tool. They help you stay organized and focused. Even Kenneth Chenault swears by them. Every evening, the General Catalyst Chairman and former American Express CEO jots down three things he wants to accomplish the following day. Creating a to-do list before going to bed gives you a head start on your morning as you’ve already planned what needs to be done in a day. However, it’s important to note that your to-do list shouldn’t include more than two or three items. Keep it realistic and simple. Cramming numerous items on your list will only make you feel disoriented and overwhelmed.
  • Take advantage of your commute. Instead of whiling away your time on social media, use those precious hours to gain more knowledge. Read thought-provoking books and articles or listen to a good podcast. You can also use apps like Curious and Lingvist to learn something new and constructive. Or, use that time to plan important tasks and respond to emails.
  • Get organized.Science says that people with a messy workspace are less efficient and more frustrated than those who have an organized work desk. Clutter limits your brain’s ability to concentrate and process information. This, in turn, contributes to stress and fatigue. So improve your mental health and work efficiency by decluttering your workspace. Start by getting rid of all the non-essential items and assigning a proper place to everything. The best way to keep things organized without feeling overwhelmed or exhausted is to clean up your work desk every day before you go home. In addition, check out these useful tips on getting and staying organized.
  • Eliminate digital distractions. The average American spends nearly one-quarter of their workday browsing social media for non-work related activities. While occasionally browsing through your Twitter or Instagram feed in a day isn’t a bad thing, constantly checking your phone for social media updates is a big productivity no-go. Set a limit on the amount of time you spend on the Internet. Also, disable app notifications or keep your phone on silent mode

    while working so that the constant updates won’t distract you.

  • Make a not-to-do list. While we have already discussed the benefits of creating a to-do list, a not-to-do list is also a productivity game-changer. The idea is to create a list of all of those activities you’re planning to stop doing in order to become more productive. Take some time to analyze the things you could have done differently or more efficiently, tasks that aren’t contributing to your personal and professional goals, any unproductive habits that you need to ditch, etc. Now prepare a not-to-do list based on that self-analysis and work on incorporating those changes in your daily routine.
  • Get enough zzz’s: Getting seven to nine hours of sleep each night is crucial for your physical and mental well-being. The American Sleep Association notes that over 30% people aged 20 to 39 and 40% of those aged between 40 and 59 reported getting less than the recommended amount of sleep. According to a 2007 Harvard report, sleep deprivation reduces efficiency and makes you more prone to making errors. Being well-rested elevates mood, boosts creativity, reduces stress and improves memory. It also sharpens your focus and enhances your ability to accurately take split-second decisions. In addition, establishing a healthy morning routine is also an important step to set yourself up for a more productivity day.
  • Start implementing these effective productivity-oriented strategies today and see your life transform.

    November 2, 2017 By: chloeburroughs 4 Comments

    How to create a to-do list that super boosts your productivity

    As a student, you have to study for hours and hours (and hours) each week which means there’s quite a lot of wiggle room to seriously improve how much you can get done. If you can find a few effective ways to boost your productivity you could achieve so much more with your time.

    Ultimately, if you boost your productivity you will be able to spend less time studying…and more time relaxing!

    In this blog post, you’ll discover:

    But first, sign up to my free resource library where you can download my bloomin’ awesome study session planner. You’ll also get access to TONS of other printables and worksheets to help you become a happier, more confident and more successful student.

    How to create a to-do list that super boosts your productivity

    SIGN UP TO MY FREE RESOURCE LIBRARY

    1. Priorities List

    Now who doesn’t love a to do list?! I love writing them and it’s just so satisfying crossing a task off.

    *guilty secret* sometimes I add a task I’ve already completed just so I can cross it off!

    So, task lists are important. But you need to make sure you’re working out your priorities too – the tasks you MUST get done. So next time you sit down to study, ask yourself this – what are the tasks I need to do to make this day a success?

    Those should be the ones you tackle first.

    If you don’t identify your priorities it’s very easy to fill your day with unimportant tasks – hello cleaning the bathroom when you have an essay due tomorrow!

    There are a few different ways you can make a priorities list. One good way is to spend a few minutes each evening thinking about your 1-3 priorities for the next day. Write these down on a sticky note and stick it to your desk or your laptop screen. Then, when you sit down to study the next day you’ll know which tasks to focus on first.

    Another way to record your priorities is by using my study planner. There’s space to list all your tasks for the day but then you’ll be prompted to highlight your 1-3 priorities so you can remember to spend most of your time on those.

    How to create a to-do list that super boosts your productivity

    If I wanted to learn to hit a 90-mile-per-hour fastball, I wouldn’t ask Martha Stewart for advice. I also wouldn’t ask Derek Jeter to teach me how to make a soufflé. With all the crazy tasks I face each day, it made sense to me to observe the super productive people I know and see what makes them so efficient. Here’s what I learned:

    How to Boost Your Productivity

    1. Take Care of Your Body

    Surprised that the first item on my list isn’t having the latest time management software? It turns out that there’s an even stronger connection between our physical health and our productivity than most of us realize. If we don’t get enough sleep, our work suffers. If we don’t get enough exercise, our minds don’t focus as well as they could.Making sure you sleep well, exercise, and eat a healthy diet is your first step toward being more productive.

    2. Make Great Lists

    I’ve always been a list-maker, but I’ve seriously upped my game after observing some strategies used by highly efficient people. It’s not enough just to jot down all the stuff you need to do; you also need a plan for prioritizing. I code each task to indicate which items generate revenue, which make my clients happy, and which help me develop systems to automatically accomplish tasks. Any jobs that don’t accomplish one of those three things get pushed to the bottom. Jobs that accomplish more than one are at the top of my to-do list. Find your own strategy for establishing priorities.

    3. Delegate. We. Can’t. Do. It. All.

    Assuming you’ve taken the time to hire great employees, then you absolutely must empower them. You may have to cede some control, but let your staff work to their strengths and free you up to do the big picture stuff. Think of it this way, if an employee accomplishes a task for your company, then your business still benefits, even if — especially if — you don’t have to personally handle it. When you have every member of your team (including yourself) working efficiently and profitably, then you’re even more effective.

    4. Take Time for Yourself

    I can’t count the number of entrepreneurs who’ve burned out because they failed to dedicate some time to themselves and their families. If you miss every single one of your kid’s basketball games and special events, then what are you really working for? Carve out family time and jealously protect it. When you recharge your batteries by spending time with your partner, your family, and your friends, you’ll find yourself much more focused and prepared to work when you need to. Don’t let your company consume your life.

    One bonus strategy I’ve discovered is that super productive people take the time to evaluate their productivity. I put reminders in my calendar a couple of times each year to reflect on how my companies run and what I can do to accomplish more with less effort. After all, being the most productive doesn’t mean being the busiest. Improving productivity makes your time and energy count for even more.

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    How to create a to-do list that super boosts your productivityProductivity is something we can all benefit from, and there are a lot of ways you can work to improve your productivity. To-do lists are one of many activities people use to become more productive and ensure nothing falls through the cracks. But there is a major divide when it comes to to-do lists. There are those who believe that lists help keep them accountable and on track, and those who believe that lists do nothing more than create an environment of stress.

    I am firmly aligned in the pro-list camp, and my list making habits have gone through a number of transformations, changing as my business and personal needs have changed. Based on this experience, here are 10 tips I have learned that can apply to just about any type of to-do list you may use in your life to help you make your list a productivity tool instead of a time suck.

    Creating a System

    1. Pick a system that works for you: There are many to-do list systems, from software, to online apps, to complete project management tools, to good old fashioned pen and paper. It really doesn’t matter what you use to create your list, only that it’s something that you can understand, keep up with and mold to fit your needs. If you’re just getting started or need to revamp your current system, watch for my next post that will include a list of online tools.

    While you will likely need to modify any existing systems so they work for your individual needs, you can get a solid starting point and develop new process ideas from systems that are already working for others. Watch for a future post that will provide an overview on some to-do list/productivity/information management systems you can consider as a starting point.

    2. Make it pleasing to you: Possibly because of my design background, I need every system I work with to actually look good. When it comes to to-do lists, something that is pleasing to the eye and is extremely organized makes me feel good about using the system and encourages increased productivity. So be sure to pick a system that you actually like the look and feel of.

    Getting Started

    3. Start with a brain dump: Start by writing/typing every possible task that comes to mind. Don’t worry about making it look pretty yet, this step is just meant to get everything in one place. If you have existing lists, be sure to grab those items and pull them into your brain dump list, too.

    4. Divide and organize: Once you have everything in one place, take some time to separate your tasks into categories. Your categories may be comprised of any dynamics that work for you — business and personal tasks, client projects, high-priority items, etc.

    5. Break everything down into individual actions: Each item on your list should be an individual and measureable task. Instead of “Design website,” try to break it down in digestible tasks that make sense:

    • Discuss needs with client
    • Create sitemap
    • Collect site art and other business marketing materials from client
    • Create mockup
    • And so on…

    It’s especially helpful when starting a new project to start with the final deliverable in mind, consider each step of the process and develop small tasks that will get you to the end point.

    6. Use verbs: Every task item should be a specific act you need to do, so start everything with an action verb.

    Managing Your List

    7. Prioritize: Once you have your list created, look at each category and mark items that are of the highest priority. You may want to create a ranking system so you know the level of importance of every task and can sort accordingly.

    8. Make a realistic “today” list: To avoid having a massive list facing you every day, it can be helpful to schedule tasks and create time-based lists – today, this week, this month, etc. And be realistic about what you can accomplish in that time period. By creating manageable and achievable lists, you will be more likely to stick with it.

    9. Schedule weekly time for the un-doables: Items listed as lower priority tend to drop down to the bottom of the list, as they should. But you may find that you end up with a growing list of low-priority tasks that you keep rolling over from week to week. Scheduling regular time to act on these items will help you keep your list clean and current (and get rid of the stuff you’ve been putting off).

    10. Be flexible and willing to adjust: Once you’re setup, avoid thinking of your system as being set in stone. Your life changes, so your list should be able to change as well. Keep an open-minded perspective on how to organize and manage your list in order to give your list a chance to morph as necessary.

    How do you use a to-do list? What tips would you add here?

    Productivity is essential in the workforce. Without it, work doesn’t get done, which mean sales don’t happen and you wind up losing income for your small business.

    How to create a to-do list that super boosts your productivity

    As a small business owner, you need to be on your A-game since others will look to you as an example. At the same time, you also need your employees to work productively to keep your business afloat. Below are the most common causes of decreased productivity, and what you can do to fix it.

    The Internet and Social Media

    How many times a day do you pick up your phone or open your browser to see what’s happening in the world via the internet and social media? Often, you probably aren’t fully aware of what you are doing and just scrolling out of boredom and habit, without truly processing the information you’re looking at. These little breaks can hurt your productivity more than you think. The good news is, there are easy ways to combat it.

    1. Set a timer. Give yourself a set amount of time to work on a task and then schedule a 5-minute web/social break.

    2. Set up website blocker. There are several website blockers that you can use to stop yourself from checking out your favorite sites. Whether you need to take a break from emails, Instagram, or even Amazon, you can set a temporary blocker in place to prevent you from straying from the task at hand.

    3. Move your phone. If your biggest downfall comes from using your phone, whether it’s mindlessly scrolling or answering text messages, move your phone away from you. You can put it in a drawer, a bag, another room, anything to keep you from reaching for it. Out of sight often means out of mind.

    All of the Chatting

    While meeting with your team can be great for morale, brainstorming, and stronger communication, it can also be harmful to productivity. Whether it’s a meeting that could have been an email, or a coworker stopping by your office that distracts you, there are ways to embrace the positives of in-person chatting without disrupting productivity.

    1. Smart Meetings. There is nothing employees find more frustrating than attending a meeting to find out it could have been handled with an email. If you’re leading a meeting, make sure that you’re going in prepared, with an agenda and a plan to keep everyone on task, and an established goal to ensure that your time together is productive in its own way. It’s not only good practice for productivity, but it shows respect for other people’s time too.

    2. Use your words, selectively. Popping by a coworker’s cube or office to ask a question or check in on their weekend may be common practice, but it’s also a common productivity stopper. If the discussion isn’t urgent and you’re deep in the zone, politely tell your coworker that you’re trying to power through something on your to-do list and while you’d love to chat more, ask if they can meet a little later. Your coworkers aren’t mind readers and won’t always know when you’re focused, but as long as you handle it the right way, they will be happy to save the conversation for a more appropriate time.

    Having a Forced Schedule

    How often have you been walking your dog, driving home, or even in the shower, and you suddenly get a great idea? While standard work hours are 8- or 9-5, that doesn’t mean that productivity is limited to those hours. Flexible schedules and the opportunities to work from home are more mainstream than ever and are bringing with them a new wave of productivity. In fact, many employees who either work flexible hours or have a day or two a week to work from home report being more productive than other employees. So how do you make it work for you and your team and ensure people are working and not just bingeing the latest Netflix hit?

    1. Let employees choose their work from home day. While having a set schedule and knowing when people will be in your office is helpful, there won’t be a magical day of the week that works best for everyone on your team. Offering the option to choose a day will make your employees feel valued, boost employee engagement, and lead to higher productivity.

    2. Trust. One of the biggest reasons employers get uncomfortable over employees working from home is they are afraid their employees will take advantage of it and not truly work. The Society for Human Resource Management has a blog post that talks about this and counters with, “if you can’t trust your employees to work flexibly, why hire them in the first place?” Now more than ever, employees want the opportunity to work from home, and because it’s a valued perk, most employees aren’t going to abuse it. While they may not work the same way they would in the office, they are still going to get their tasks done in the way that works most productively for them. As long as the work is done correctly and on-time, it’s best to not split hairs about how it happened.

    3. Create a productive space. When working from home, it’s easy to sit on the couch in pajamas and work away. While that may be a more comfortable way to work, it doesn’t always create the most productive mindset. Create a space that is designed to help you get work done, even if it’s as simple as a desk in the living room instead of your couch.

    Bottom Line

    With all of these tips in mind, remember that you are going to have your days (we see you post-holiday weekend) that no matter how hard you try to get in the zone, it’s not going to happen. Don’t beat yourself up because you can’t be knocking it out of the park every day. Just keep these tips in mind when you need a little productive boost, and if all else fails, treat yourself to something caffeinated to help inspire your next great idea.

    November 2, 2017 By: chloeburroughs 4 Comments

    How to create a to-do list that super boosts your productivity

    As a student, you have to study for hours and hours (and hours) each week which means there’s quite a lot of wiggle room to seriously improve how much you can get done. If you can find a few effective ways to boost your productivity you could achieve so much more with your time.

    Ultimately, if you boost your productivity you will be able to spend less time studying…and more time relaxing!

    In this blog post, you’ll discover:

    But first, sign up to my free resource library where you can download my bloomin’ awesome study session planner. You’ll also get access to TONS of other printables and worksheets to help you become a happier, more confident and more successful student.

    How to create a to-do list that super boosts your productivity

    SIGN UP TO MY FREE RESOURCE LIBRARY

    1. Priorities List

    Now who doesn’t love a to do list?! I love writing them and it’s just so satisfying crossing a task off.

    *guilty secret* sometimes I add a task I’ve already completed just so I can cross it off!

    So, task lists are important. But you need to make sure you’re working out your priorities too – the tasks you MUST get done. So next time you sit down to study, ask yourself this – what are the tasks I need to do to make this day a success?

    Those should be the ones you tackle first.

    If you don’t identify your priorities it’s very easy to fill your day with unimportant tasks – hello cleaning the bathroom when you have an essay due tomorrow!

    There are a few different ways you can make a priorities list. One good way is to spend a few minutes each evening thinking about your 1-3 priorities for the next day. Write these down on a sticky note and stick it to your desk or your laptop screen. Then, when you sit down to study the next day you’ll know which tasks to focus on first.

    Another way to record your priorities is by using my study planner. There’s space to list all your tasks for the day but then you’ll be prompted to highlight your 1-3 priorities so you can remember to spend most of your time on those.

    How to create a to-do list that super boosts your productivity

    How to create a to-do list that super boosts your productivity

    Microsoft To-Do is one of the latest apps to be included in Office 365. It’s a simple to-do list that makes it easy to plan your day. Whether it’s for work, school or home, To-Do will help you increase your productivity and decrease your stress levels. To-Do has a unique way to organize your tasks into lists, then combining those lists into a My Day view to clear the clutter and keep you organized.

    The list is the origin of culture. It’s part of the history of art and literature. What does culture want? To make infinity comprehensible. It also wants to create order — not always, but often. And how, as a human being, does one face infinity? How does one attempt to grasp the incomprehensible? Through lists — Umberto Eco

    To-Do syncs with your phone and computer, so you can access your to-dos from anywhere in the world. You can quickly add, organize and schedule your to-dos while you’re on the go.

    How to create a to-do list that super boosts your productivity

    Unfortunately, this latest addition to Office 365 is still in its infancy lacking many features we can expect shortly. Microsoft has stated To-Do will replace Wunderlist once To-Do has all the features of Wunderlist. For more information, take a look at my interview with Senior Product Manager of Microsoft To-Do, Simon Chan.

    How to create a to-do list that super boosts your productivity

    Your mind is for having ideas, not holding them — David Allen

    How to create a to-do list that super boosts your productivity

    David Allen is the master of to-do lists and has dedicated his life to helping people apply order to chaos and get more done. Every to-do app has two goals: improve productivity and relieve stress. Microsoft To-Do has a flexible design. Create lists for longer tasks that need multiple steps and dump the rest into the ‘To-Do’ list.

    2. Prioritize Daily

    Start by doing what’s necessary; then do what’s possible, and suddenly you are doing the impossible. — Francis of Assisi

    Microsoft To-Do has a unique design based on My Day. The My Day view is used to clear the clutter from your list of today’s actionable items. Start every day by reviewing your lists and moving priority tasks to the My Day list. The My Day list is the heart of Microsoft To-Do and what makes it truly unique. It’s designed around clearing the clutter and prioritizing what’s important for the day.

    How to create a to-do list that super boosts your productivity

    Get the master of arithmetic to show you how to square a triangle. — Leonardo Da Vinci

    How to create a to-do list that super boosts your productivity

    In Leonardo Da Vinci’s 500-year-old to-do list there were a ton of to-do items where he planned to ask others how things work. Leonardo’s relentless pursuit of knowledge is a lesson for us all. Unfortunately, Microsoft To-Do doesn’t have the ability to share tasks. Microsoft is pitching To-Do as the latest evolution of Wunderlist, as such, they have promised to add all of the features of Wunderlist. Sharing tasks with others is coming soon!

    Security & Compliance is where Microsoft To-Do stands apart. Under Satya’s leadership, Microsoft has been focused on the enterprise and that means security and compliance everywhere. Microsoft To-Do integrates directly into Outlook tasks so the security and compliance features of your Exchange Online mailbox are built right into the new app.

    My mission in life is not merely to survive, but to thrive; and to do so with some passion, some compassion, some humor, and some style. — Maya Angelou

    How to create a to-do list that super boosts your productivity

    We all have life goals. From getting more organized to finding more time to annoy our wives. Put all of these long-term goals in a list and review them daily, weekly, or monthly. When possible, create a to-do item to get yourself closer to your dreams. With the To-do app, you can create reoccurring reminders to help remind you to take small steps to making your life goals a reality.

    How to create a to-do list that super boosts your productivity

    What if a single app could give your workplace efficiency a major boost?

    It may sound too good to be true but Microsoft Planner offers all of the tools that you need to boost efficiency for both you and your staff.

    Wondering how to use Microsoft Planner to achieve this kind of productivity power? Keep reading to discover the secrets!

    In This Article

    What Is Microsoft Planner?

    Microsoft Planner is a tool within the Office 365 suite. It improves teamwork by organizing an Office 365 group or team’s tasks, files and conversations.

    Planner is easily accessed through a browser, within Microsoft Teams or through a mobile app for Android and iOS.

    How to use Microsoft Planner for Project Management?

    Microsoft Project is the ultimate in project management tools but it is also complex and expensive.

    If you are not ready to jump into full project management software, you may benefit dramatically from utilizing Microsoft Planner instead.

    Planner is simple, easy to use for new users and included in the licensing for Office 365 users.

    Many of the project management features required are included in Planner. Features such as progress tracking, task assignment and management and reminders are included.

    Keep reading to see how your team can quickly become more productive utilizing the Microsoft Planner productivity boosts!

    How to use Microsoft Planner in Microsoft Teams?

    As outlined above, Microsoft Planner can provide substantial productivity gains by making it easy for your team to find project plan information.

    These gains can be further increased by utilizing Planner within Microsoft Teams. You can do this easily from the Teams interface.

    Navigate to Your Microsoft Team

    How to create a to-do list that super boosts your productivity

    Add a Microsoft Planner Tab

    At the top of the Team, click the “+” plus sign to add a tab. From the list of Tabs, select Planner.

    How to create a to-do list that super boosts your productivity

    Name your Microsoft Planner Tab

    On the next screen, give your Planner tab a name. If you have already created a plan in another channel, you can also select to re-use it.

    How to create a to-do list that super boosts your productivity

    Populate Your New Plan

    Once you name your plan, it will take a few seconds to generate. Once created, you can immediately begin adding and assigning tasks.

    How to create a to-do list that super boosts your productivity

    How to Use Microsoft Planner Effectively?

    We’ve come up with 8 productivity boosts to help you use Microsoft planner more effectively.

    The key is to choose a project and get started. As you utilize the tool, you can expand to other features!

    Without further adieu, the boosts…

    Boost 1: Bucket Your List

    Boost 2: The Calendar Is Your Best Friend

    Boost 3: Measure Task Progress

    Boost 4: Different Ways to Categorize

    Boost 5: Using “Group By” the Right Way

    Boost 6: Make It Visual With Charts

    If we’re being honest, many of our eyes glaze over when it comes to analytics and super-detailed information. That’s why it’s important to make everything visual whenever possible.

    Microsoft Planner allows you to convert many sets of data into charts. Such charts are visually appealing and make it very easy to monitor project progress.

    Both supervisors and employees can use the Planner to see charts and graphs about bucket progress, completed projects, and more. The same information is presented on the side of the screen for those who would prefer scanning through lists.

    Making project progress visible to all team members is a great way to help the entire team understand the big picture.

    Boost 7: Microsoft Planner Integration With Office 365

    Sometimes, employees are resistant to learning a new app. One of the best ways to overcome this hurdle is to integrate something new with the technology they are already familiar with.

    With Microsoft Planner, you can actually integrate with Office 365. This allows you to use 365 to give project access to everyone within a certain group.

    Furthermore, you can take advantage of Office 365’s own calendar and remind features. This helps keep your employees focused and on track every time they open up their e-mail.

    At the end of the day, this integration helps convert wary employees to Microsoft Planner while boosting overall efficiency.

    Boost 8: Connect To The Cloud

    How to Use Microsoft Planner: Efficiency Now

    Now you know more about how to use Microsoft Planner. But do you know who can improve the efficiency of your entire organization?

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