Is an important email missing from your inbox? Here are all the ways to recover deleted emails from your Gmail inbox.
Have you accidentally deleted an email from your Gmail account? We’ve all been there. Depending on the importance of the email you deleted, it might be cause for serious concern.
Fortunately, all hope is not lost as there are a few ways to recover deleted emails from your Gmail account. This guide explores those email recovery methods so you can get your deleted emails back as soon as possible.
1. How to Recover Deleted Emails From Gmail Using the Trash
Like a Windows or Mac computer, Gmail comes with a Trash section that keeps your deleted emails. Any email that you delete gets moved to the Trash where it stays for 30 days. After that, Gmail deletes the email forever.
You might be in luck if you deleted your email within the past 30 days as it might still be in the Trash—if you haven’t emptied it already.
Here’s how to retrieve deleted emails from your Gmail Trash:
- Access your Gmail account on the web.
- Expand the labels list on the left and click Trash (or Bin in some countries).
- You’ll see a list of emails that you deleted within the past 30 days. Find the email you accidentally deleted and click to open it.
- When the email opens, confirm it’s the one you want to recover. Then click the Move to icon at the top and select Inbox.
What If You Can’t Find the Trash Label to Recover Gmail Emails?
If you don’t see a Trash label in the left sidebar of your Gmail account, it’s probably turned off in your settings. You need to head into your Gmail settings and enable the Trash label from there.
Here’s how you do that:
- From your Gmail account, click the cog icon at the top and select See all settings.
- Click the Labels tab on the following screen.
- You’ll see a list of all Gmail labels, find Trash in the list and click show next to it.
You’ll notice that the Trash now appears in the left sidebar of your account.
2. Ask Google Support If They Can Help Retrieve Deleted Gmail Emails
If you deleted your email more than 30 days ago—or you already emptied the Trash—the above method will be useless to you. However, there’s still another option you can try because Google has an email recovery tool that lets you request to recover your deleted emails.
This method may or may not work, but there’s no harm in giving it a try:
- Open a new tab in your browser and head to the Gmail Message Recovery Tool website.
- Confirm your Gmail account and click Continue.
Google will notify you if and when it can retrieve your deleted Gmail emails.
3. Recover Gmail Emails From Google Workspace
If you use Gmail under a Google Workspace account, you can recover your deleted Gmail emails even after 30 days have passed.
Google Workspace gives you an additional 25 days to recover your emails. Your Workspace admin needs to log in to the admin panel and perform the data restore procedure to do this.
Here’s what your admin needs to do:
- Head to the Google Workspace panel and log in to the admin account.
- Click the Users option to view all users in the Workspace.
Google Workspace might take a few days to restore the selected user’s emails.
4. How to Use an Email Client to Retrieve Deleted Emails From Gmail
If you use Microsoft Outlook with Gmail or any other email clients, there’s a chance your client still has your deleted email saved.
The way it works is this: if your client hasn’t synced to Gmail since you deleted the email, it might still be somewhere on your email client’s servers. In this case, all you need to do is open your email client, search for the email, and copy it to a safe place.
However, as soon as your email client syncs with Gmail, it will delete the email. To be on the safe side, disconnect from the internet before you open your email client to ensure it can’t talk to Gmail until you’re ready for it to delete your email.
Should You Trust Online Gmail Email Recovery Tools?
Most users who end up accidentally deleting their emails usually head to search engines to find an email recovery tool. If you’ve done this, you have probably come across dozens of online services promising to help you recover your deleted emails.
Just keep in mind that most of those services aren’t going to work if your emails are permanently deleted from Gmail. They don’t have any direct connections with Google to help you recover your emails so need to rely on standard data recovery methods.
Some of them could even be running a scam.
Getting That Important Email Back in Your Gmail Account
It’s natural to panic when you’ve deleted an important email from your account. Fortunately, you can recover your deleted emails in most cases using one of the methods above.
If nothing works, you might want to reach out to the person that sent you the email, as they might still have a copy in their sent box. All you need to do is ask if they can send it to you again to get a new copy of it.
If you can’t afford to lose any more emails in the future, now’s a good time to add a recovery option to your Google account. This will make sure you can recover your Gmail account if you ever lose the password or get locked out. Otherwise, you could lose all your emails at once.
Do you have a Windows system rescue disc nearby? If not, consider making a Windows Preinstallation Environment (PE) disc today.
Mahesh is a tech writer at MakeUseOf. He’s been writing tech how-to guides for about 8 years now and has covered many topics. He loves to teach people how they can get the most out of their devices.
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Matthew Matthew is a freelancer who has produced a variety of software articles for sites such as Bright Hub. He has an A – Level in ICT, at grade C, and is proficient with a number of software packages. Check out his book at http://battlesofthepacificwar.blogspot.co.uk/. Battles of the Pacific War 1941 -1945 recalls where, when and how the Pacific War was won and lost within the battlefields of the Pacific. Read more January 3, 2018
Gmail enables its users to both delete and archive their emails. When you archive an email, it disappears from your inbox. However, the archived message is still saved. As such, you can still recover any accidentally archived emails in Gmail if you need to.
Deleting Gmail emails isn’t entirely the same. The messages go in a Gmail bin for one month. However, Gmail automatically erases the trashed emails after that month. So have you accidentally archived or deleted a number of Gmail emails that you now need to open? If so, this is how you can recover them.
Recover Archived Gmail Messages via All Mail
If you need to restore an accidentally archived email, first open your Gmail webmail page. Click More to expand a list of further folders. Android users will need to press a hamburger button at the top left first. Then click All Mail to open a list of email as shown in the snapshot directly below.
All Mail lists all the emails in your inbox and archived messages. The archived emails listed there don’t include “Inbox” in the subject line. You can select any archived email there to open it in Gmail.
Alternatively, right-click an archived message and select Move to Inbox to restore it. If you need to move lots of archived emails to your inbox, it’s quicker to select multiple emails by clicking their check boxes. Then you can press the Move to Inbox button to restore them.
Utilize the Search Bar
You can also utilize Gmail’s search bar to recover archived email. You can filter out all the inbox, drafts and note emails in All Mail by entering a specific search operator. That search will then display just your archived emails instead.
You can recover archived emails by entering this search operator in Gmail’s search bar: -label:inbox -label:sent -label:drafts -label:notes -in:Chats. Then press the blue search button. That will filter out sent emails, inbox emails, drafts, notes and chats as shown in the snapshot below. This leaves you with a list of archived emails that you can open or restore in your inbox.
Recover Deleted Emails via the Bin
If you also need to restore a few deleted emails, they might still be in Gmail’s bin. However, as previously mentioned, deleted emails only remain there for one month. You can open a list of erased emails by clicking More and Bin on the left of the Gmail page. That will open a list of deleted messages as shown in the snapshot directly below.
Now you can restore erased emails listed there by selecting their check boxes. Then right-click an email there and select Move to Inbox. The messages will then be in your inbox once more.
You can also restore deleted emails by entering ‘in:trash’ in Gmail’s search bar. That search operator will list erased emails when you press the magnifying glass button. Then you can select deleted emails and restore them in your inbox.
Recover Deleted Gmail Emails with EaseUS Data Recovery Wizard
If you deleted emails more than a month ago, you won’t find them in Gmail’s bin. However, there’s still a chance you can recover them with file recovery software. EaseUS Data Recovery Wizard Free Edition is file recovery software that might retrieve deleted emails. This is how you can recover emails with that software.
- First, open this website page and press the Free Download button there to save the EaseUS Data Recovery Wizard to Windows.
- Open the EaseUS installer to add the software to Windows.
- Open the EaseUS Data Recovery software in Windows.
- Then select a drive and storage folder that includes deleted emails. As Gmail shares the same folder as your browser, select to scan your browser’s directory with the software.
- Press the Scan button to initiate a quick scan. A deeper scan then follows that might list deleted emails.
- Once the deep scan is done, click the Email button to list just the email file types.
- Then click the found email check boxes to select them, and press the Recover button.
- Choose a path to save the restored emails to. Then you can open the recovered EDB emails with software such as Exchange EDB Viewer or a universal file viewer.
So that’s how you can recover deleted and accidentally archived Gmail emails. Note that you can also save second copies of messages to Google Drive. This article provides further details for how to save PDF copies of Gmail messages in Google Drive, which you can then open if you delete the original emails.
Ben Stockton is a freelance tech writer from the United Kingdom. In a past life, he was a UK college lecturer, training teens and adults. Since leaving the classroom, he’s been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloudwards.net. He has a degree in History and a postgraduate qualification in Computing. Read more.
Deleting emails from your Gmail account is final—they’re lost forever once you empty your trash folder. If you want to hide emails, rather than delete them, you can archive the messages instead. This allows you to find and retrieve the emails at a later date.
How to Archive Emails in Gmail
To archive an email in Gmail, you simply need to select an email (or multiple emails) and then click the Archive button.
When you select emails on the Gmail website, the “Archive” button appears in the menu directly above your list of emails.
In the Gmail app for iPhone, iPad, or Android, tap the Archive button in the top menu that appears. The Archive button has the same design as the button shown on the Gmail website.
Any email you archive will disappear from your main Gmail inbox, including from any of the focused categories you might have.
You’ll still be able to view them under any separate folder you create using Gmail labels, however.
Using the All Mail Label to Find Archived Emails in Gmail
As we’ve mentioned, archived emails disappear from the typical Gmail view. One option to find archived emails in Gmail is to switch to the “All Mail” folder view.
This will list all of your Gmail emails in one, long list, including priority emails, as well as any emails that have been categorized automatically. You can view this list by clicking the “All Mail” view label in the left Gmail menu on the Gmail website.
To do this in the Gmail app, tap the hamburger menu icon in the top-left corner. From here, scroll down and tap the “All Mail” label.
There’s an obvious downside to this, especially if you have a large number of emails—the sheer number of emails you’ll have to go through. This option is fine if you’ve only recently archived an email, but you might need to use the Gmail search bar to specifically locate archived emails instead.
Finding Archived Emails in Gmail Using the Search Bar
Unfortunately, there’s no “archive” label you can use to search for when you’re using the Gmail search bar at the top of the Gmail website or in the Gmail app.
You’ll need to know the topic, sender, or subject of your archived email to search for it manually. Alternatively, you can use advanced Gmail search filters to search for emails that aren’t in typical folders like your inbox folder, sent folder, and drafts folder.
In many cases, this should list your archived emails. To do this, type “-in:Sent -in:Draft -in:Inbox” in the search bar. You can do this in either the Gmail app or on the Gmail website.
You can also add the “has:nouserlabels” to your Gmail search query to remove any emails that already have a category label. If they’re categorized, you can view the email in your labeled folder, even if they’ve been archived.
This method isn’t foolproof, but it should help you narrow down your archived emails if you’re struggling to find them using a basic search or in the “All Mail” folder.
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Ben Stockton is a freelance tech writer from the United Kingdom. In a past life, he was a UK college lecturer, training teens and adults. Since leaving the classroom, he’s been a tech writer, writing how-to articles and tutorials for MakeUseOf, MakeTechEasier, and Cloudwards.net. He has a degree in History and a postgraduate qualification in Computing.
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Tuesday, May 15, 2018
- Part 1. Recover Deleted Emails From Gmail/Outlook/Yahoo Trash Folder
- Part 2. Retrieve Permanently Deleted Emails from Gmail/Outlook/Yahoo
Nowadays, people often convey important information by sending and receiving emails. However, in order to free up your space, deleting emails, such as deleting mails with large attachments, is very likely to accidentally delete important emails. There’s no need to panic if you’ve accidentally deleted an important email. This article provides two quick methods of how to recover deleted emails from Outlook/Gmail or Yahoo.
Part 1. Recover Deleted Emails From Gmail/Outlook/Yahoo Trash Folder
When you delete an email, it’s moved to the trash/deleted folder. So if you accidentally delete an email message in Outlook/Gmail/Yahoo, you can get back deleted email from your trash email folder.
Recover deleted emails from Gmail
- Open Gmail. Click on Settings and then click on Labels.
- Click on Show bin; This will show your trash folder in the left pane of Gmail window.
- Click on bin. Check the deleted email messages.
- Choose the deleted emails and click Move to icon on the top to restore old emails back to your inbox.
Restore deleted emails in Outlook.com
- In the left pane of the Outlook.com window, select the Deleted Items folder.
- At the top of your message list, select Recover deleted items.
- Choose the trashed mails you want to recover and click Recover.
Recover deleted emails from Yahoo.com
- Go to Yahoo Mail, tap the Menu icon.
- Tap the Trash folder.
- Choose the email you want to restore.
- Click Move in the Yahoo Mail toolbar.
- Select Inbox or any other folder to recover the message.
Part 2. Retrieve Permanently Deleted Emails from Gmail/Outlook/Yahoo
If you have either accidentally emptied the trash folder, you couldn’t recover the deleted email in the trash folder because the emails have been deleted for more 30 days, you can use an email recovery software to restore them back. Study this tutorial to learn more details about restoring deleted emails with a professional email recovery program — FonePaw Data Recovery
- Recover deleted emails from Gmail/Outlook/Yahoo after 30 days;
- Provide Quick Scan & Deep Scan to search for deleted emails;
- Recover photos, videos, audio files, etc. from Windows hard drive, SD card, USB drive.
Step 1. Download FonePaw Data Recovery on your PC
Before you download the software, you need to confirm the default storage location of your emails. In general, the storage location of emails will be the same with your browser. You should try to avoid downloading FonePaw Data Recovery in the same location where the emails are deleted. Otherwise, the emails may be overwritten by the installation, and you will never be able to restore your lost Outlook / Gmail / Yahoo emails.
Step 2. Select File Types and Hard Disk Drive
After launching the program, you can choose the files types and select the location. Choose the box of Email and the right hard disk drive.
Step 3. Scan Deleted Data on Selected Drive
Click on "Scan" button to start scanning deleted email on the drive you select. If the automatic quick scan is unable to find the deleted emails, you can choose Deep Scan, and Deep scan will take longer time.
Step 4. Check Results and Recover
After scanning, you can choose the emails you want to restore by clicking on the checkbox before the file name. Then you can get the emails back to your PC by clicking on "Recover" button.
Now you know what steps to take if you want to recover deleted Outlook/Gmail/Yahoo email. Never worry about a lost email again.
If you have a busy and complicated inbox, then often it can be useful to archive old emails rather than delete them or store them under labels. This allows you to access them when you really need them, without cluttering your dashboard.
Luckily, Gmail makes it just as easy to retrieve archived emails as it does to archive them in the first place.
Table of Contents:
What Are Archived Emails?
Archived emails are messages that are stored in a secure folder, letting you free up storage space in your inbox. Essentially, it’s a way of saving and protecting the data in emails that you don’t want to keep in your inbox, while letting you retrieve them quickly.
In Gmail, this means moving email messages from your inbox into “All Mail,” where they are stored on the Gmail server. Here, you can access and retrieve them (move them back into any folder/label) at any time.
How to Find Archived Emails in Gmail
When you archive your messages, technically you’re removing them from your inbox. However, they’re still kept in your Gmail account.
Your archived emails aren’t kept in a folder like your “trash” or “important” folders; instead, they’re found in All mail.
Step 1. On your desktop, scroll through the left-hand menu of your Gmail dashboard to find All mail (you may need to click on More if you have lots of folders).
Step 2. When you select All mail, the emails in all your folders, your trash, and those you’ve archived, will all be shown.
Step 3. To access your archived emails in your Gmail app on your tablet or smartphone, navigate to and click on the three lines next to the search bar.
Step 4. Scroll down the menu and click All mail.
Accesing Specific Archived Emails in Gmail
Once you’re able to view All mail, you can now use the search bar to narrow your search to find a specific email.
Either type in the email address of the recipient whose email you want to locate, or click on the arrow to the right of the search bar to carry out an advanced search.
How to Retrieve your Archived Emails in your Browser
Retrieving your archived emails simply means placing them back in your inbox.
To do this, go to All mail as shown above:
Step 1. Select the email or emails you want to retrieve back to your inbox. Emails that are already in your inbox are marked Inbox.
Step 2. Click the Move to inbox icon in the top menu.
Step 3. You’ll then see a pop-up to confirm that your email is being sent to your inbox. You also get a chance to Undo this command.
How to Retrieve your Archived Emails on your Mobile App
On the mobile or tablet app, locate All mail, and select the email you want to retrieve.
Step 1. In the email, click on the three dots at the top right of the message.
Step 2. In the menu, click on Move to inbox.
Step 3. Again, you’ll see a confirmation pop-up which gives you the opportunity to Undo the command.
Why you Might Need to Retrieve Archived Emails
It’s good email management to archive emails you don’t need currently, but that you don’t want to delete forever.
Maybe you’ve completed a project, it’s all signed off, and you’re ready to relieve your inbox of the hundreds of emails associated with it. But there’s every chance you may need to refer to some of those emails in the future, so permanently deleting them would be a bad idea.
How to Find Archived Emails – FAQ
Where can I find archived emails in Gmail?
To archive an email in Gmail, simply open the message and click the archive button (the first in the list of icons at the top of the message). The email message is now instantly moved from your inbox into the label called “All Mail,” where it will stay until you move it manually back to your Inbox.
How can I search for archived emails in Gmail?
Frustratingly, Gmail doesn’t have a specific “Archived” label, so you don’t have the option to scroll through the left hand menu to find where all your archived emails are stored.
Instead, you have two options for locating your archived Gmail messages:
1. Type in the relevant information (e.g. email, date, size, keyword, recipient) into the Gmail search bar.
2. Scroll to the “All Mail” label to locate every single email in your Gmail account (including your archived messages).
How do I retrieve archived emails in Gmail?
When an email message is archived in Gmail, it simply means that an “Archive” label has been attached to it. So, to retrieve an archived email, you need to locate the message and remove the “Archive” label.
Once you’ve located your archived email, open it and go to the “Move” icon in the toolbar. Select the folder you want to move it to. This will instantly remove the “Archive” label and move the message to the folder you specified.
How do I find and retrieve archived emails in the Gmail app?
Just like on the desktop Gmail website, there is no “Archived” label in the app where you can find all your archived messages. Instead, to search for an archived email in your Gmail app:
1. Enter recipient name, keywords or subject lines into the Gmail search bar.
2. Click on the hamburger menu to scroll through labels to find the “All Mail” label.
To retrieve the archived message, open the email and tap on the three dots at the top right of the screen. Tap “Move to inbox”, and your message will be instantly sent back to your inbox and the “Archive” label removed.
If you’re a Gmail user, you might be wondering how to find your archived emails. Here’s everything that you need to know.
Have you ever seen an email that makes you wince every time that it pops up on your screen? You’re not alone. While it can be tempting to simply delete stressful or unnecessary emails, there are some that we can’t let go of just yet.
Thankfully, there’s a way to hide emails, but not permanently delete them using archives. Here’s everything you need to know about archiving emails on Gmail.
Where Are Archived Emails in Gmail?
When archiving an email, it will disappear from your Gmail inbox and related categories. However, you can still view the email when using Gmail labels or in your All Mail folder.
Archived emails remain in your account for as long as you don’t manually delete them. Aside from not being marked as read automatically, archived emails on Gmail will take up the same amount of storage space.
How to Archive Emails in Gmail
There are two ways to archive emails on Gmail—on the web browser or app. Here's how to do both:
How to Archive Emails in Gmail for Web
To archive an email on Gmail on your browser, log in to your Gmail account and select the email or emails that you want to archive.
Then, click the archive button, which looks like a box with an arrow pointing down, located on the upper left part of the screen.
How to Archive Emails on Gmail for Gmail App
If you are using your Gmail app, you can tap and select the email or emails that you want to hide. Next, tap on the archive button on top of the screen next to the trash.
Alternatively, you may also tap the email you want to archive and slide it to the left. The archive icon on a green background will appear while you are doing this. Once you have successfully archived an email, a pop-up will appear to confirm.
Two Ways to Find Archived Emails in Gmail
There are several ways that you can still find your archived emails in Gmail. Here’s a few of them.
How to Find Archived Emails through the Search Bar
The easiest and most straightforward way to find an archived email is through the search bar.
While it’s not possible to simply select a category for archived emails, you can search for an archived email using its details. For example, you can search the sender’s name, email, company name, or even elements of the email that you remember.
How to Find Archived Emails in Gmail Using All Mail
While archived emails no longer show up in the standard Gmail inbox, you can still find it under the All Mail folder view.
Using All Mail, you will be able to see all of your existing Gmail emails. To use this feature, select All Mail from the list of options on the left menu bar and scroll down to find your desired email.
This option works on both Gmail for web and app. When using All Mail to find your archived email, make use of the search bar to locate older emails to avoid having to sift through everything in one go.
Find Your Archived Emails Easily
When it comes to finding your archived emails, there are definitely easy ways to find them. Aside from permanent deletion, archiving allows you a convenient middle ground. Knowing this, you shouldn’t have to worry about losing emails that you would generally prefer to keep out of sight for a while.
Besides archiving, there are plenty of other features on Gmail that you can use to organize your email experience. From using labels, categories, and auto-filters, you can make your Gmail do the hard work of keeping the right emails easier to find or out of your sight.
Gmail has an essential secret to managing it. Learn how to sort your inbox with filters like subject, sender, and labels.
Quina spends most of her days day drinking at the beach while writing about how technology affects politics, security, and entertainment. She is primarily based in Southeast Asia and graduated with a degree in Information Design.
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Archiving emails means that the messages will not show up in the inbox, rather, it will disappear and can be procured from the All Mail label.
Deleting emails can become a problem if you require it in the future. To restrict your message from appearing in the inbox, you can archive the email, without deleting it. This will safeguard your emails and hence can be easily attainable in the future if required. The article below delves into the procedure to retrieve archived emails in Gmail. Read more to find out how it is done.
Manual approach to retrieve archived emails in Gmail
The steps below will tell you how to retrieve archived emails in Gmail using a manual approach.
- Open a web browser in your system and type gmail.com in the address bar
- Enter your credentials and then press Login
- As soon as the Gmail is opened, go to the navigation panel on the left
- In the navigation panel, click on the More button to show an additional label
- Now, click on the All Mail button
- Locate the archived messages from all the mails given. The archived messages are the one that doesn’t have a label mentioned Inbox
- Click on the archived mail and then open it. Now on the toolbar, click on the Move to Inbox button to move the archived emails back to the Inbox
- A confirmation comes up on the lower right side showing that the conversation has been moved back to Inbox. You can also Undo it at the moment
Automatic approach to retrieve archived emails in Gmail
Another way to retrieve archived emails in Gmail us by using third-party software called Aryson Gmail Backup Tool. This software will download all the archived emails as required. Follow the steps below to retrieve emails:
- Launch Aryson Gmail Backup Tool.
- Now, login to the Google account.
- Select the Email Client and file format for saving the Backup of Gmail. Also, provide the destination path.
- Select the mailbox folders from the Gmail Account and Click on the Export button.
- Now, Click on the Next button and wait until the completion of the Gmail Backup process.
Few other important features of Aryson Gmail Backup Tool are as follows:
- Takes backup of Gmail mailbox with all components like emails, contacts, calendar, notes, etc.
- Downloads the emails with all the attachments from a personal Google account.
- It is capable of downloading the data from Google Drive, Docs, Calendar, Photos, Contacts, etc.
- Accurately save Gmail data on user-defined locations or the local machine.
- It privileges users to download google contacts from the mailbox directory. format of the MS Outlook Email Client.
- It has featured more than 10+ file formats for saving the mailbox items of Gmail.
- Allows users to save Gmail mailbox data to PST, MSG, EML, TXT, PDF, and many other formats.
- Enables users to directly transfer emails from Gmail to Yahoo, Outlook, Thunderbird, and other Gmail account.
- It offers Date Range Filter Feature that helps users to backup and export emails of Gmail according to date range.
- Free Demo version allows users to backup up 50 emails of Gmail for free.
- For this software use, the users have to need Gmail login credentials and App Password for Gmail.
Archived emails are not easy to locate. To get them back to the inbox, you need to move each and every message to the inbox. The other simple and easy way to retrieve archived emails in Gmail are by using automated software called Aryson Gmail Backup Tool. This will provide an automatic solution to the problem.
Cutting out emails from your Gmail account is final — they are removed forever once you empty your trash folder. If you would like to cover emails, instead of delete them, you will archive the messages instead. This enables you to seek out and retrieve the emails at a later date.
How to Archive Emails in Gmail:
- To archive an email in Gmail, you merely have to select an email (or multiple emails) then click the Archive button.
- When you choose emails on the Gmail website, the “Archive” button makes an appearance within the menu straight above your list of emails.
- Press the Archive button to archive an email in Gmail.
- In the Gmail app for iPhone, iPad, or Android and tap the Archive button within the top menu that is shown to you. The Archive button has an identical design because of the button is shown on the Gmail website.
- Press the Archive button on any selected email to archive emails within the Gmail app.
- Any email you archive will disappear from your main Gmail inbox, including from any of the focused categories you may have.
- You will still be able to see them under any unrelated folder you create using Gmail labels, however.
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Using the All Mail Label to seek out Archived Emails in Gmail:
- As we have mentioned, archived emails disappear from the everyday Gmail view. One choice to find archived emails in Gmail is to change to the “All Mail” folder view. This will list all of your Gmail emails in one, long list, including priority emails, likewise as any emails that are categorized automatically. You will view this list by clicking the “All Mail” view label within the left Gmail menu on the Gmail website.
- Press the All Mail tab in Gmail to look at all emails, including archived emails.
- To do this within the Gmail app, tap the hamburger menu icon within the top-left corner. From here, scroll down and tap the “All Mail” label.
- There is an understandable downside to the current, especially if you have got an outsized number of emails—the sheer number of emails you should bear. This feature is okay if you have only recently archived an email, but you may just use the Gmail search bar to specifically locate archived emails instead.
Searching Archived Emails in Gmail Using the Search Bar:
Unfortunately, there is no “archive” label you will use to look for when you are using the Gmail search bar at the highest of the Gmail website or within the Gmail app. You must know the subject, sender, or subject of your archived email to look for it manually. Alternatively, you will use advanced Gmail search filters to go looking for emails that aren’t in typical folders like your inbox folder, sent folder, and drafts folder.
In many cases, this could list your archived emails. To do this, type “-in: Sent -in: Draft -in: Inbox ” within the search bar. You will do that in either the Gmail app or on the Gmail website.
You can also add the “has: nouserlabels” to your Gmail search query to get rid of any emails that have already got a category label. If they are categorized , you will be able to view the e-mail in your labeled folder, whether or not they have been archived.
Type “- in: Sent – in: Draft – in: Inbox has: nouserlabels” within the search bar in Gmail to seek out archived emails
This method is not foolproof, but it should facilitate your narrow down your archived emails if you are struggling to seek out them employing a basic search or within the “All Mail” folder.
It is easy to archive an email in Gmail. Archiving an email simply means that it is hidden from view in Inbox. It keeps the Inbox clean and clutter-free and may help users reach ‘Inbox Zero’. You can also archive an email without even opening it. But how do you search for and find archived emails in Gmail? Especially when it has been months now?
Turns out there are a couple of ways to get around this problem. You just need to know where to look and then there is Google’s famous search feature. The one Google built its business around.
How to Find and Archive Emails
If you want to remove an email from your inbox without actually deleting it, the best way is to archive the email. Here’s how to archive emails on the Gmail web.
Just hover over an email in Gmail in your favorite web browser and you should see an Archive button. Click on it to archive the selected email without opening it.
If you open an email and then decide that it should be archived and not deleted, you will find the same Archive button on the top left corner of the page.
Similarly, on the mobile app, simply swipe towards the right to archive an email. If the email is open, you will find the Archive button on the top of the email.
The mobile gestures can be customized to your liking on both Android and iOS. In my case, it is set, by default, to archive whether I swipe left or right. You may adjust that under Settings > General settings > Swipe actions.
What Happens When You Archive Emails in Gmails
As noted earlier, the emails are moved from the Inbox but the question is where? Gmail doesn’t have a folder system. Instead, it works on a label system. They work like folders and you can create sub-labels just like you can create sub-folders.
All archived emails are placed in a storage box or one big folder where they are labeled. You can create labels such as work, school, project name, receipts, etc. You can then archive these labeled emails too. Then, all you have to do is look for the correct or most logical label when searching the archive.
Because there is no separate or dedicated Archive folder, you will have to open the All Mails folder. That’s where every single email is stored just like the name suggests. If you have labeled your emails with an appropriate label, finding it becomes easy.
Find Archived Emails and Unarchive Emails in Gmail
On the web, you will find the All Mail folder in the left sidebar. Open it and you will find all your emails listed date-wise with a label assigned to them. By default, all emails that land in your Inbox are labeled as such. We will see how to create and assign different labels to help find archived emails faster later.
Noticed that one email that doesn’t have the Inbox label assigned to it? That’s the email I just archived in the last step. That email was archived but without a proper label. Now, if I hover over that email, the Archive button is faded.
There are two ways to unarchive emails or as Gmail puts it, Move to Inbox. Either right-click on the select email and select Move to Inbox.
Open the email and you will find the same button in the upper menu. Easy to recognize once you know what you are looking for.
Similarly, you will find the All Mails folder on Gmail’s Android and iOS apps too. Go to All Mails, select the email that you want to unarchive, and select the Move to Inbox option from the three-dot menu icon.
Once the email has been archived, it will be moved to the Inbox. But that doesn’t mean they will be moved to the top. Nope. Emails will be arranged date-wise which is the default sorting order. If the email is really old, how long can you really scroll?
This is where the search feature comes in.
Find Emails in Gmail to Unarchive
Google has created a handy list of search operators that you can use inside Gmail to search for emails irrespective of where they are. The interesting thing is that you can mix and match these search operators to further drill down.
For example, you can search for emails that have attachments and a specific label.
Searching emails using one of the search operators will display all emails as you will notice above where one email is archived and the rest are in Inbox. Noticed how Gmail automatically suggests even more options below the search bar like ‘Has attachments’ and ‘Is unread’? It becomes easier to dig deeper using search operators and narrow down search results to a few. Check out the Advanced search option on the far right.
You can also use keywords just like you do in Google Search. In fact, keywords and search operators can be combined too.
Both keywords and search operators also work in Gmail’s mobile app too.
Search Emails in Gmail by Labels
Creating and assigning labels in Gmail is easy. We recommend not creating too many labels but think it through and keep it simple.
Open an email and click on the label button that looks like a price tag icon. You will see a list of existing labels and a search bar. Select one or more labels here to assign them to this particular email.
Start typing in the label menu search bar to create a label on the fly.
You can create sub-labels too or nest the newly created label under another existing label for better management. A new pop-up will reveal itself where you can do it. Click on the Create button when you are done.
I just archived the Microsoft email that was sent to intimate me about an invoice. Let’s see if we can find it using the search operators and labels.
So, I can find using the Microsoft label and you will notice the Inbox label is missing because the email in Gmail is actually archived. Otherwise, as noted earlier, it will carry the Inbox label instead.
Wrap Up: Search and Find Archived Emails in Gmail
So, now you know how to create labels and assign them to emails before you choose to archive them. You also know how to search for these archived emails using search operators and keywords or simply going through the All Mail storage box. All your emails are safely stored in Gmail. The only trick is how you choose to organize these emails. That will make your life easier.
Archived emails have no shelf life unlike the Trash folder which will delete all emails after 30 days automatically. You can archive as many emails as you did like and for as long as you want. There is no limit. Just make sure you leave breadcrumbs so you can find them when needed.
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What You’ll Get in the Guide: Did you know that it is possible to find archived emails in Gmail? We will take you through the easy steps to retrieve archived emails in Gmail account. So, keep on reading!
Working with emails is sometimes not so good. People receive several emails in one day. Some are important and others are not. To facilitate the work process, many of them archive emails. Now, what is this email archiving?
Email archiving is a phenomenon of hiding an email in a label instead of deleting it from the main folder, such as Inbox, Sent Items, Drafts, etc. If we talk about Gmail, when people want to clean their Inbox, instead of deleting emails permanently, they archived in a tag called “All Mails”. It is the place where archived emails in Gmail are saved. The archived email will return to the mailbox if someone answers. So, if you want to find archived emails in Gmail account then read this blog. Use the below-mentioned steps for retrieving archived emails in Gmail. One can get archived emails in Gmail android, computer, iPhone and more.
How Can You Find Archived Emails in Gmail Account?
Retrieving Archived Emails
- Login to Gmail account and Click on More navigation icon on the left of the app.
- Now, select the All Mails option.
- Here, you’ll find all archived emails in Gmail.
- Click the email you want to move back to Inbox and then click on the move to the Inbox icon.
This way, one can move selected retrieved emails from Gmail to Inbox backup. It is a simple & quick process that all can perform to find archived emails in Gmail without many efforts.
How do I Get Archived Emails in Gmail Back to My Inbox folder?
Follow the step-by-step process for recovering all archived emails in the Gmail app.
- Open the Gmail account.
- Select More option on the left of the Gmail app,
- Click on All Mail and get retrieved emails.
- Now, check select icon on top and all Gmail archived emails gets selected
- Go to Move to Inbox icon and all your archived emails in Gmail get moved to the Inbox folder.
Now, let’s find out how can you archive the entire Gmail mailbox with attachments with the automated solution.
Please Pay Attention – Use BitRecover Software to Save Your Time & Efforts
If you think your data is safe in the Cloud, then my friend you are wrong. Everyday cases of a data breach, hacking makes headlines in the newspaper. So, if you don’t want to land in any of such situations use Gmail Backup Tool. It is the easiest solution for taking the complete backup of Gmail mailboxes in other file formats. The tool is direct and easy-to-use to archive Gmail account emails with attachments. It maintains all the attributes, properties, and data integrity during the archive process.
How to Archive Gmail Mailboxes to Other File Formats?
Take the help of the following steps to archive Gmail mailbox to useful formats.
- Start the Gmail Archive Software and enter the credentials to log in.
- Check the required folder to continue the process and choose the required Saving option.
- Pick the file naming option to arrange the data accordingly and then enter the final location to save the resultant data.
- Hit the backup button and start archiving emails from Gmail to other file formats. The user can also analyze the Gmail archive process.
Eminent Features of Gmail Archive Software
- 100% Secure: The tool is the best way to archive Gmail emails to other file formats. It comes with a simple-to-use interface that all can access to archive Gmail emails to PST, MSG, EML, MBOX, PDF, RTF, HTML, MHT, XPS, RTF and more.
- Archive all Gmail mailboxes: Using the Gmail archive tool, the user can migrate Inbox, Sent Items, Drafts, and another primary folder to other file formats with attachments.
- Standalone Application: The software is an independent solution to migrate archived emails from Gmail to popular file formats without external installation.
- Simple & Beneficial: This all-in-one toolkit is a valuable solution to archive Gmail mailboxes with attachments. It provides file naming option to save resultant data in a better way.
- Maintains Data Integrity: The utility is a trusted solution to archive Gmail emails into other file formats. It preserves email properties, email headers, and data integrity throughout the process.
- Quick & Effortless: The product is designed by IT professionals with the latest algorithm. So that users can easily archive Gmail account emails in a few moments.
- Windows Compatibility: With the help of the software, the user can archive Gmail emails to computer, external Hard Drive, and more. It supports all the editions of MS Windows including the latest.
- Advance settings options for selective backup:- This tool to find archived emails in gmail provides an advance option for selective email conversion of Gmail.
The Final Words
If you want to know how you can find archived emails in Gmail, then refer to the above blog. It provides 5 steps method to retrieve Gmail emails back to the Inbox folder. We have also provided an exceptional solution to archive Gmail emails to other file formats. It helps you save Gmail mailbox to Computer, external Hard Drive and more.