How to save fillable form data in pdfs

How to save fillable form data in pdfs

PDF (Portable Document Format)
PDF refers to a type of document format (PDF Document).

It is a universal file format developed by Adobe ® that preserves all the fonts, formatting, graphics, and colour of any source document, regardless of the application and platform used to create it.

In its early days, the PDF format was used in desktop publishing to share documents between disparate software and operating systems. However, the standard has gone on to include many new features which has increased its potential. Due to its platform independence it has become ubiquitous on the Internet as a medium for exchanging documents.

It was released as an open standard in 2008, meaning there are no licensing fees for developers. This increased its adoption by the software industry and has ensured that its dominance as a the portable document file format is cemented.

Viewing PDF documents

To view PDF files you need specific software, of which there are numerous from many different software developers. However, Adobe provide Acrobat Reader which you can download free from here.

Also, most web browser’s have plugins available for viewing PDF documents.

Creating PDF documents

Creating PDF documents is usually a very straightforward process, depending on the software package you are using.

For example, the suite of Microsoft Office ® (versions 2010 and later) applications, including Microsoft Word and Excel, provides the PDF format as an option in the “Save As” dialogue box. This enables you to create your document as you normally would and then simply choose Save as -> PDF when saving. You can also add this functionality to earlier versions of Microsoft Office products (Office 2007) by using this add on from Microsoft.

Other software applications which facilitate the easy creation of PDF documents include LibreOffice and Wordperfect (9 and later).

Converting PDF documents

There may be times where you want to convert an existing document into the PDF format, or convert a PDF document into another file format. There are many developers that offer software for converting PDF documents between numerous formats, a quick search in your preferred search engine will return multiple choices.

The PDF form creator breathes new life into old forms and paper documents by turning them into digital, fillable PDFs.

Adobe Acrobat DC

The PDF form creator breathes new life into old forms and paper documents by turning them into digital, fillable PDFs.

Whether it’s a scan or a simple form made with Microsoft Word, Excel, or any other application, Adobe Acrobat gives you a simple way to make it smarter with signature fields, calculations, and much more. Here’s how.

Whether it’s a scan or a simple form made with Microsoft Word, Excel, or any other application, Adobe Acrobat gives you a simple way to make it smarter with signature fields, calculations, and much more. Here’s how.

It’s smart.

Acrobat automatically recognizes static form fields and converts them to fillable text fields when you convert your scanned paper forms or digital files.

It’s dynamic.

Move text fields around. Change headings. Insert buttons. Add, delete, and drag and drop form fields or enable fields for e-signatures. You can even add calculations and data validation rules to your form.

It’s convenient.

You can easily email forms with fillable fields using a shared link, so you can view the status of replies and send reminders to people who haven’t responded.

It’s interactive.

Use JavaScript to enhance your PDF documents even more by adding calculations, validations, and assigned action buttons to your forms.

How to create fillable PDF files:

  1. Open Acrobat:
    Click on the “Tools” tab and select “Prepare Form.”

Select a file or scan a document:
Acrobat will automatically analyze your document and add form fields.

Add new form fields:
Use the top toolbar and adjust the layout using tools in the right pane.

  • Save your fillable PDF:
    You can also share it with others or click Distribute to collect responses automatically.
  • Related features

    Get more out of Adobe Acrobat with these tips:

    Give it a try

    Start turning your forms into smart, fillable PDFs with customizable text and signature fields using our free online tool. You can do it right now, right from your browser.

    Give it a try

    Start turning your forms into smart, fillable PDFs with customizable text and signature fields using our free online tool. You can do it right now, right from your browser.

    Learn how to fill, sign, and send PDFs from any device.

    Adobe Acrobat DC

    Learn how to fill, sign, and send PDFs from any device.

    No more printing. No more signing by hand. No more mailing back forms. With the Fill & Sign tool, you can easily fill out PDF forms, sign them, and send your forms electronically right from your desktop, browser, or mobile app.

    No more printing. No more signing by hand. No more mailing back forms. With the Fill & Sign tool, you can easily fill out PDF forms, sign them, and send your forms electronically right from your desktop, browser, or mobile app.

    Add information faster.

    Save time when you fill form fields with the Acrobat form filler tools. You can save data securely in a personal autofill collection and let Adobe Sensei, our AI, detect the right field and automatically fill it out next time.

    Sign any form, any time.

    Paper forms, fillable forms, permission slips, or even a photo of a form taken from your phone. The Adobe Fill & Sign App makes it easy to add your e-signature or initials to them all.

    Sign it from anywhere.

    No matter where you are, use your keyboard or your finger to electronically sign your forms wherever you are. You can even sign in a browser, like Google Chrome. No printing required, ever.

    Send and track your forms.

    Go paperless. Send your form electronically, then track when it’s opened with Acrobat document management. Since your PDF is locked, recipients can rest easy knowing it hasn’t been altered since you signed.

    How to fill and sign a PDF form:

    1. Open a PDF document in Acrobat DC.

    Click the “Fill & Sign” tool in the right pane.

    Fill out your form:
    Complete form filling by clicking a text field and typing or adding a text box. You can add checkmarks and fill in radio buttons too.

  • Sign your form:
    Click “Sign” in the toolbar at the top of the page. Then draw, type, or choose an image for your signature. Then click “Apply” to place your signature on the form.

  • Send your form:
    After you have filled the form, you can share the PDF with others and even send to sign. To share the form, click Next and follow the instructions.