How to save powerpoint objects as pictures

Marshall Gunnell
How to save powerpoint objects as picturesMarshall Gunnell
Writer

Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project. Read more.

How to save powerpoint objects as pictures

If you’ve ever thought it would be useful to save objects or entire slides from your PowerPoint presentation as images to use in another program, then you’re in luck! You can do precisely that in a few simple steps.

Saving Objects as Images in PowerPoint

Saving an object, or even multiple objects, from your PowerPoint presentation is extremely handy. The thing that makes this trick so useful is that the objects are saved, by default, as a transparent PNG file, meaning that you won’t have the invasive background that you would otherwise have if you just took a simple screenshot.

We’re going to use the following slide as an example over the next few sections. In this slide, we have a total of four objects.

  1. Image (“The Geek”)
  2. Text box (Title)
  3. Text box (Subtitle)
  4. Shape (Line)

How to save powerpoint objects as pictures

Save a Single Object as an Image

To save an object as an image, we first need to select the object to be saved. In this example, we’ll select our title.

How to save powerpoint objects as pictures

Right-click the object and select “Save as Picture” from the menu that appears.

How to save powerpoint objects as pictures

Next, rename your file, select the file type you’d like to use, and then click “Save.”

How to save powerpoint objects as pictures

Your object is now saved as an image! Pretty neat, right? Now, you may be wondering why you’d ever need to do this, and understandably so. As we mentioned before, the real benefit is when you want to save multiple objects from a slide as a single image.

Save Multiple Objects as a Single Image

Let’s head back to our example slide to see how it’s done.

First, we need to select the objects we want to save as an image. To select multiple objects in a slide, hold the Ctrl key while clicking each object. In this example slide, we have four objects, and we are going to select all four.

From here, the process of saving the objects as images is the same as before. Right-click any of the selected objects, select “Save as Picture” from the menu, give the file a name, select a file type, and then click “Save.” Now you have a single image of all the selected objects!

As an example, let’s see what the image looks like when it’s used in Word.

How to save powerpoint objects as pictures

This works well if you don’t want the background of the PowerPoint slide in the image, but in the case that you do, you can simply save the entire slide as an image.

Save an Entire Slide as an Image

In “Normal View” mode, select the slide you want to save as an image from the left pane. We’ll select slide 1 in this example.

How to save powerpoint objects as pictures

Now, select the “File” tab.

How to save powerpoint objects as pictures

How to save powerpoint objects as pictures

Select the location you’d like to save the file, name your file, and then select the image file type. In this example, we’ll select .png format.

Once you’re ready, go ahead and click “Save” and a new window will appear. Here, you can choose to save all slides or just the one that you’ve selected as an image. We’ll choose “Just This One.”

How to save powerpoint objects as pictures

Now your selected slide is saved as an image! Here’s an example of what it would look like if we were to insert it in Word.

How to save powerpoint objects as pictures

Regardless of where you want to use the image, this method will keep your image looking clean and professional.

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How to save powerpoint objects as pictures Marshall Gunnell
Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project.
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How to save powerpoint objects as pictures

You can save shapes and objects as images in PowerPoint. In fact, you can save multiple shapes and objects as one image.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel.

The images below are from PowerPoint for Microsoft 365. These steps also apply to PowerPoint 2021, PowerPoint 2019, PowerPoint 2016, and PowerPoint 2013. We will cover this topic for PowerPoint for Mac in a separate tutorial.

How to Save Shapes and Objects as Images

The following steps assume you have already created your shape or object. We will look at how to create and customize shapes and objects in PowerPoint in separate tutorials.

  1. Select the shape or object.
    • Shapes are anything inserted with the Shape menu in the Insert tab.
    • Objects include SmartArt, icons, tables, or charts.
    1. (Optional) Press the Shift key as you select additional shapes or objects that you want to include in the image.
    1. Right-click your selection(s), and then select Save as Picture from the shortcut menu.
    1. Select the location where you want to save your image in the Save As Picture dialog box.
    1. (Optional) Enter a new file name into the File name text box.
    1. Select a file format in the Save as type drop-down menu:
      • Portable Network Graphics (.png)
      • JPEG File Interchange Format (.jpg)
      • Graphics Interchange Format (.gif)
      • Tag Image File Format (.tif)
      • Windows Bitmap (.bmp)
      • Scalable Vector Graphics (.svg) (Only available in Word for Microsoft 365 and Word 2021.)
      • Enhanced Metafile (.emf)
      • Windows Metafile (.wmf)

      The two most common file formats are JPEG and PNG. There are compression differences between these formats, but for most users, the most important difference is the fact that PNGs have a transparent background, while JPEGs have a white background.

      Marshall Gunnell
      How to save powerpoint objects as picturesMarshall Gunnell
      Writer

      Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project. Read more.

      How to save powerpoint objects as pictures

      If there is a particular slide in your presentation that you feel would be useful in other mediums, you can save that slide as an image and use it accordingly. Here’s how to save a Microsoft PowerPoint slide as an image.

      First, open PowerPoint and, in the thumbnail pane, select the slide that you’d like to save as an image by clicking it. A box will appear around the slide once it’s been selected.

      How to save powerpoint objects as pictures

      Next, click the “File” tab.

      How to save powerpoint objects as pictures

      In the left-hand pane, select “Save As.”

      How to save powerpoint objects as pictures

      To the right of the screen, you’ll see two text boxes. In the top text box, enter the file name.

      How to save powerpoint objects as pictures

      The lower text box is where you’ll select the file type. Click the down arrow to the right of the text box.

      How to save powerpoint objects as pictures

      A drop-down menu will appear displaying several different file types that you can save the presentation (or slide) as. These are the image file types that you can choose from to save your slide as:

        (*.gif)
      • JPEG File Interchange Format (*.jpg)
      • PNG Portable Network Graphics Format (*.png)
      • TIFF Tag Image File Format (*.tif)
      • Scalable Vector Graphics Format (*.svg)

      How to save powerpoint objects as pictures

      Click the image file type that you’d like to convert the PowerPoint slide to. Next, select the “Save” button.

      How to save powerpoint objects as pictures

      A dialog box will appear asking whether you want to export all slides as an image or just the one you’ve selected. Click “Just This One.”

      How to save powerpoint objects as pictures

      The slide will now be saved as an image.

      Aside from saving slides as images in Microsoft PowerPoint, you can also save objects within a slide as an image. Use this method if you just need specific parts of the slide to be saved as an image and want to keep the file size of the image smaller.

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      How to save powerpoint objects as pictures Marshall Gunnell
      Marshall Gunnell is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He’s currently an API/Software Technical Writer at LINE Corporation in Tokyo, Japan, runs ITEnterpriser, a data-storage and cybersecurity-focused online media, and plays with development, with his RAID calculator being his first public project.
      Read Full Bio »

      Pictures and other graphics embedded in an Office file are saved in the file. But you may want to save a picture as a separate file so you can reuse it elsewhere.

      In Office on macOS, you can save a photo, diagram, chart, or shapes as a separate picture file.

      On a PC, in PowerPoint, Word, and Excel you can save a photo, shape, or SmartArt graphic as a separate picture file. Outlook on the PC only allow you to save a photo as a separate picture file.

      Save an image as a separate file

      In PowerPoint, Word, and Excel, the following procedure works for photos, shapes, charts, SmartArt graphics, digital ink, and text boxes.

      In Outlook, the following procedure only works for photos.

      Right-click the illustration that you want to save as a separate image file, and then click Save as Picture.

      In the Save as type list, select the file format that you want.

      In the File name box, type a new name for the picture, or just accept the suggested file name.

      Select the folder where you want to store the image.

      Click Save.

      Image-file formats

      (Graphics Interchange Format)

      Supports 256 colors and no image data is lost when the file is compressed.

      JPEG
      (File Interchange Format)

      Best used for pictures with many colors, such as scanned photos.

      PNG
      (Portable Network Graphics format)

      Improves the quality of graphics on a web site because parts of the image can be transparent and brightness can be controlled.

      A “lossless” format that experiences no quality loss each time a file is amended and saved.

      Graphics created in one program are displayed in another program exactly the way they appeared in the original program.

      A 16-bit “vector” graphic format

      Enhanced Windows Metafile

      A 32-bit “vector” graphic format

      SVG
      (Scalable Vector Graphic)
      (Requires version 1909 or later for Microsoft 365)

      Images can be resized with no loss of image quality. Files support “lossless” data compression.

      Note: Also available in Office LTSC and Office 2021.

      This feature is available in Word, PowerPoint, and Excel. It works for photos, shapes, charts, SmartArt graphics, digital ink, and text boxes.

      Save a picture or other image as a separate file

      Control-click the illustration that you want to save as a separate image file, and then click Save as Picture.

      In the Save as type list, select the file format that you want.

      In the Save As box, type a new name for the picture, or just accept the suggested file name.

      In the Where box, navigate to the folder where you want to store the image.

      Click Save.

      Image-file formats

      PNG
      (Portable Network Graphics Format

      Improves the quality of graphics on a web site because parts of the image can be transparent and brightness can be controlled.

      JPEG
      (Joint Photographics Expert Group)

      Best used for pictures with many colors, such as scanned photos.

      PDF
      (Portable Document Format)

      Portable format that can include text and images.

      GIF
      (Graphics Interchange Format)

      Supports 256 colors and no image data is lost when the file is compressed.

      BMP
      (Device-Independent Bitmap)

      Graphics created in one program are displayed in another program exactly the way they appeared in the original program.

      SVG
      (Scalable Vector Graphic)
      (Requires version 1909 or later for Microsoft 365)

      Images can be resized with no loss of image quality. Files support “lossless” data compression.

      How to save powerpoint objects as pictures

      PowerPoint offers rich design themes, striking graphics and interesting layouts that could serve as the background for a professional Word document or a logo to use on your business’ letterhead in Word. You can convert groups of objects into graphics that you can insert into a document or you can save an entire PowerPoint slide as an image that you can use as a picture in a Word file.

      Convert an Object into a Picture

      Step 1

      Start PowerPoint and open the presentation containing objects you want to save as pictures. Group objects if you want to save several objects as a picture. Press the “Ctrl” key and click on each object you want to group. Click the “Format” tab under Drawing Tools, click “Group” in the Arrange group and select “Group.”

      Step 2

      Right-click the image or grouped objects you want to save and then click “Save as Picture.” Type a name for the picture into the File Name box and choose the location where you want to save the image, such as your desktop or Pictures folder. Click “Save.”

      Step 3

      Start Word and open a new or existing document. Click the “Insert” tab and select “Picture” in the Illustrations group. Find and select the image you saved. Click “Insert.”

      Convert a Slide into a Picture

      Step 1

      Start PowerPoint and open the presentation. Click on the slide you want to convert into a picture.

      Step 2

      Click the “File” tab and select “Save As.” Choose an image file type, such as “.jpg” or “.gif,” in the Save as Type box.

      Step 3

      Type a name for the picture into the File Name box and choose the location where you want to save the image, such as your desktop or Pictures folder. Click “Save.”

      Step 4

      Click “Current Slide Only” when a PowerPoint message appears asking which slides you want to save.

      Step 5

      Start Word and open a new or existing document. Click the “Insert” tab and select “Picture” in the Illustrations group. Find and select the image you saved. Click “Insert.”

      Imagine you are creating a presentation in PowerPoint and require certain objects to be blocked across the presentation to prevent moving them accidentally or prevent other users editing the presentation to move objects to a place where they don’t have to go. Furthermore, it is quite annoying when you accidentally end up changing the shape of an object that must not be moved in a PowerPoint presentation.

      The Office Graphics team announced this feature on Microsoft.com. The new feature is available on PowerPoint for Windows and it allows users to lock objects on their slides to prevent them from moving the objects accidentally. In the past, you required a 3rd. party add-in to lock objects in PowerPoint, but now PowerPoint supports a lock object feature that lets you block any object (be it a text shape, image, chart or even a 3D object) in PowerPoint to prevent moving it to an incorrect place or moving it accidentally.

      The lock feature in PowerPoint can also be used when you create presentation templates.

      What kind of objects can you lock in PowerPoint?

      • lock shapes and graphics
      • lock image placeholders and pictures within the slide
      • lock videos
      • lock text boxes and titles

      By locking such objects, you can prevent users from working on what really matters of the presentation and avoid ruining the look of you slides.

      The new feature allows users to check an option to lock any object (text, shapes and pictures) on a slide to prevent the user or others from accidentally moving the objects or change their position. By locking an object in PowerPoint, such as images, icons, 3D models, shapes, links or connectors, you can ensure that there won’t be shapes placed in the wrong positions.

      How to Lock a Shape in PowerPoint?

      To lock a shape or object in PowerPoint, users can go to Selection Pane (under Shapes) and select the “Lock” option, or right-click over the object to lock and then click Lock option, which is available in the context menu.

      How to Unblock Locked Objects in PowerPoint?

      If you later need to modify a blocked object, you can easily unblock an object or shape in PowerPoint by unchecking this option from the Selection Pane. The unlock option works in a similar way than locking the shapes, and it is available under Selection Pane.

      The good thing about locking objects in PowerPoint is that this new feature allows users to lock objects in several business and education use cases, for example where customers are creating PowerPoint templates that follow a specific brand guideline.

      Microsoft also informed users that the shape attributes are saved within the presentation file, this way if you share the presentation with a team or colleagues, and they open the presentation in a different computer, the shape attributes are kept locked on the other PC.

      • September 12, 2020
      • Lee-Ann

      With PPT Productivity add-in for PowerPoint you can now lock shapes, images or other objects in PowerPoint! Standard PowerPoint does not offer this feature. PPT Productivity is a time saving add-in with 100+ features including shape locking. PPT Productivity offers a free 30 day trial.

      How to lock objects in PowerPoint?

      With PPT Productivity’s PowerPoint Shape Locker function you can lock any object, shape, image or placeholder on a slide. ‘Locking’ the object prevents you (or others!) from accidentally moving it. With the shape locker feature you can lock a picture in PowerPoint. You can lock a table in PowerPoint. You can lock any object that you can add to the slide. To lock a shape in PowerPoint (or an image or object or placeholder or table) using PPT Productivity, save your file locally, select the object to lock and click the Shape locker feature from the PPT Productivity ribbon.

      How to lock an image in PowerPoint?

      PPT Productivity’s PowerPoint Shape Locker function also lets you lock an image or picture to your PowerPoint slide. Before locking the image, make sure you first complete any preparation such as cropping, then click the Shape Locker feature.

      Can I lock objects to the Slide Master in PowerPoint?

      Can I unlock shapes that have been locked?

      Yes! Shapes that have been locked in your PowerPoint presentation can be unlocked easily if you are using PPT Productivity Power Tools.

      • Simply select the slide/s containing the locked shape(s) you need to unlock, then click ‘Unlock shapes’ (Found beneath the Lock Shape icon on the PPT Productivity Ribbon).
      • The file will again close momentarily and reopen. Previously locked shapes (on your selected slide(s) will now be unlocked and can be moved and edited like any other shape or object.
      • Note: you do need PPT Productivity Power Tools software installed to be able to unlock shapes which have been locked by this feature.

      How can I get the PowerPoint Shape Locking functions?

      Standard PowerPoint does not give you the ability to lock shapes or objects on your slides. If you are already using PPT Productivity Power Tools, you should see the new Shape Locking tool appear on the top ribbon on the PPT Productivity tab in the ‘Shapes’ group.

      How to save powerpoint objects as picturesPPT Shape Lock feature

      If you can’t see the new button, go to the help menu on the PPT Productivity Ribbon and select ‘Check for new software’ to download the latest version of PPT Productivity, then relaunch PowerPoint. Please note – in some organizations, upgrades to the software are controlled by your IT team. If you’re unsure, contact us and we can check what the process is in your organization for accessing updates.

      Does anyone know how to save custom shapes to the shapes dialog box? Essentially, is there any way to create a new category and add custom shapes to the drop-down menu/dialog box where all the custom PPT shapes reside?

      There are lots of tutorials on how to MAKE custom shapes, but I can’t find much on how to save them for future use or otherwise distribute to other folks in the group.

      5 Replies

      There may be some feature I don’t know about, and if so one of the heroes here will bail us both out!

      But in the meantime, the way I’ve always handled what you are talking about is by creating “library” PPT presentations filled with various shapes, animations, treatments, etc. that I’ve created or . ahem. “researched” from others.

      Consider creating one presentation of just shapes, you can break the slides into categores any way you want. by color, by general shape type (rounded vs angular), etc. Then when you need those shapes, simply pop open the library PPT and copy and paste. Conversely, if you need to create a new shape and/or modify one of your existing shapes, be sure and paste it back into the library PPT so your library grows.

      Hope this helps,

      Gotcha. Thanks for the reply. Hopefully, a Hero can bail us out!

      If you wish to send a shape you created to a colleague.

      1. Select the object\grouped shapes
      2. From the right-click menu select Save Picture As
      3. Change file type to *.EMF (last option)

      This is the same vectoric file type that is used for clipart on the MS Office site.
      You can either add it to presentations from a designated folder by using Insert> Picture or by adding it to a folder that is scanned by your Clipart organizer, and then use Insert>Clipart to review the shapes and visuals you created and adding them to your presentation (or any other Office document).

      Here’s a great post I found on using Adobe Illustrator shapes in PPT 2010. I don’t know about anyone else, but I am doing a snoopy-dance on this one.

      Saving PowerPoint presentations to image is something that we could do if we want to use the slides as images. However, in some situations, we’d like to save a shape as an image and keep the 100% transparent background.

      The bad news is that saving PowerPoint to images option (in the File dialog) won’t allow us to save a transparent background when saving the slides. But the good news is that we can use the Save As Picture option in a graphic or shape to save it with 100% transparency.

      For this example, let’s consider one of the templates available at SlideModel.com, one of my favorites PowerPoint templates providers. They provide high-quality PowerPoint templates that are 100% editable so the presenter or designer gain “complete control” to customize the slides for their own needs. This is definitely one of the main advantages of using editable templates and graphics created with PowerPoint shapes vs. other providers or even free PowerPoint templates that are not editable.

      In this example, I’d like to export a world map graphic with 100% transparency so we can later use it to compose another graphic, in this case using Photoshop but could be in any other graphic tool or for any other purpose.

      Having the graphic selected, we can right click over the graphic or shape and then choose “Save as Picture…” option in PowerPoint.

      How to save powerpoint objects as pictures

      A new File dialog will appear where you can specify the output directory and file name to use. Here, you’d need to choose PNG Portable Network Graphics Format *.png as the save as type option.

      How to save powerpoint objects as pictures

      Once saved, the output image will preserve the transparency and this could be used in any other graphic. In this case we are going to use it to prepare a new graphic in Photoshop, as shown below.

      For this purpose, I inserted the PNG image with transparent into a new image that I was creating in Photoshop and as you could see, the world map is keeping the full transparency and inserted as a new layer in the Photoshop editor.

      How to save powerpoint objects as pictures

      Here is the resulting image after editing it in Photoshop.

      How to save powerpoint objects as pictures

      Exporting PowerPoint Slides with Transparency

      This same technique works for other kind of graphics, for example if you have some shapes selected like shown in the image below.

      How to save powerpoint objects as pictures

      This solution was originally presented in Stackoverflow here. and as stated in the post, the technique also works for Word Art graphics, that means you can use PowerPoint to create some slides with text effects created with Word Art and then export it to use in any other tool, too. It is important to notice that this technique works very well in recent version of PowerPoint like PowerPoint 2016 or Office 365 but also in some older versions like PowerPoint 2013, 2010. If your version of PowerPoint is older than any of these versions, it is advised to upgrade your copy of PowerPoint as you might have been missing some other nice options like the 3D PowerPoint graphics or Morph transition effects.