How to take screenshots with word 2010

Brian Burgess
How to take screenshots with word 2010Brian Burgess
Writer

One of the new features in Word 2010 is the ability to take screenshots and paste them directly into your documents. It should allow quicker document creation, and today we will show you how easy it is to use.

Screenshots in Word 2010

To take a screenshot select the Insert tab on the ribbon, and in the Illustrations section click on Screenshot. You’ll be presented with Available Windows, which are the active ones on your desktop. Or you can get your own shot by clicking Screen Clipping.

How to take screenshots with word 2010

In this example we selected a picture Firefox that was open. The image is put directly into the document and the Picture Tools tab is opened to edit the image further if you want.

How to take screenshots with word 2010

If you want to get a specific spot in your screen, select Screen Clipping.

How to take screenshots with word 2010

There will be a transparent haze that covers the screen, navigate to the area you want a shot of, then hold down the left mouse button and highlight the area.

How to take screenshots with word 2010

Again, it’s placed into your Word document immediately and you can continue editing it if you need to.

How to take screenshots with word 2010

This is a very handy new feature that should allow you to create documents much faster. You won’t need to worry about buying and configuring a third party utility to get your screenshots into a document. Remember, Office 2010 is currently in public beta and anyone can use it.

Screenshots are a helpful way to show someone something on your screen, particularly if it is something that might be difficult to find or recreate. In fact, we use many screenshots in every article that is written on this site. If you are familiar with taking screenshots, then you know that the process can be a little tedious, as it will require either an image editing program or an application that specifically generates screenshots and saves them as images. So, if you wanted to insert a screenshot into Microsoft Word 2010, you would have to take the screenshot, save it as an image, then insert that picture into Microsoft Word. But Word 2010 actually has a utility that allows you to take a screenshot from directly within the program, thereby negating all of the extra steps that can make the process a chore.

Inserting a Screenshot in Microsoft Word 2010

This feature is very helpful for people that often write documents that rely upon screenshots. It will reduce the amount of time spent creating these images, and it takes away the frustration that comes from constantly having to switch between programs. Continue reading below to learn how to take a screenshot in Microsoft Word 2010.

Step 1: Launch Microsoft Word 2010.

Step 2: Click the Insert tab at the top of the window.

Step 3: Click the Screenshot drop-down menu, then choose the open window from which you want to pull the screenshot.

How to take screenshots with word 2010

Note that there is also an option at the bottom of this menu that says Screen Clipping. If you choose that option, it will take you to the window that was last open, and you can draw on the screen to choose only the portion of it that you want to include as the screenshot. This is very helpful if you want to include a partial screenshot of one of your windows.

Word 2010 will treat the inserted screenshot as an image, so you can use the Picture Tools tab at the top of the window to apply various changes to the image.

This will allow you to make some common edits, essentially eliminating any need that you might have for editing the screenshot image in a separate program before adding it to Word.

See also

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

A screenshot is an image of your computer screen or portion of the screen. On the Mozilla Support forum, we don’t want people to be shy about adding screenshots. A picture is worth a thousand words and can go a long way to help explain a problem.

To take a screenshot, either use the Firefox Screenshots feature or else follow the directions given below to create a screenshot on your computer, iOS device or Android device.

Table of Contents

To take a screenshot in Firefox using the Firefox Screenshots feature:

Right-click Hold down the control key while you click on an empty part of the page and select Take Screenshot . Alternatively, use the keyboard shortcut Ctrl + Shift + S command + shift + S .

Tip: You can also customize your Firefox toolbar to add a Screenshot button:

  1. Click on the menu button , then click Customize… Customize Toolbar… More tools and select Customize Toolbar… .
    • A special tab will open, where you can drag and drop items in or out of the overflow menu and the toolbar.
  2. Drag the Screenshot item to the toolbar.
  3. Click Done .

Click on the Page actions menu in the address bar and select Take a Screenshot from the drop-down menu.

How to take screenshots with word 2010

Tip: Here are some other ways you can take a screenshot:

  • Right-click Hold down the control key while you click on an empty part of the page and select Take a Screenshot .
  • Use the keyboard shortcut Ctrl + Shift + S command + shift + S .

To learn more about Firefox Screenshots, see Take screenshots on Firefox.

Once you have the screen presented the way you want for the screenshot:

  1. Press the Print Screen or Prnt Scrn or prt sc key (depending on your keyboard). This key is usually found in the upper right section of your keyboard. To capture only the active window, hold down the Alt key at the same time.
  2. Go to the Windows Start menu and open up the Microsoft Paint program from the Programs list (look under Accessories).
  3. Once Paint is open, click Paste and your screenshot will appear.
  4. Save your image as a PNG file, in an easy-to-find location such as your desktop.

You now have a screenshot that you can add to your forum post by clicking the Browse button below the Post a Reply box.

Tools

  • Microsoft Paint (included with Windows)
  • Snipping tool (included with Windows 7, Vista, Windows 8 and Windows 10)
  • Irfanview (Free)
  • Paint .NET (Free)
  • XNView (Free)
  • More screenshot software

Once you have the screen presented the way you want for the screenshot:

  • To capture the screen, hold down the command key, as well as the Shift key, as you press 3 .
  • To capture a specific section, hold down the command key, as well as the Shift key, as you press 4 ; then select the area you want to copy.
  • To capture a specific window, hold down the command key, as well as the Shift key, as you press 4 ; then press the spacebar . You can then click on a window to capture it.

As a result, a PNG file will be created and added to your desktop, called Picture 1 . You now have a screenshot that you can add to your forum post by clicking the Browse button below the Post a Reply box.

Tools

  • XNView (Free)
  • More screenshot software

Once you have the screen presented the way you want for the screenshot:

  • On Ubuntu, click the Applications menu, go to the Accessories folder, and select Take Screenshot .
  • In distributions using the KDE environment (Kubuntu, OpenSUSE, etc.), KSnapshot
  • In distributions using the Gnome desktop environment (Debian, Trisquel, Fedora, etc.), Gnome-screenshot
  • In most other distributions, depending on your desktop manager, you may also use the Print Screen or Prnt Scrn key to capture your screenshot as follows:
    • Print Screen : whole screen
    • Alt + Print Screen : current window
    • Shift + Print Screen : selected rectangle on the screen
    • Ctrl combined with any of the above will copy the screenshot to the clipboard

    You now have a screenshot that you can add to your forum post by clicking the Browse button below the Post a Reply box.

    Tools

    • Shutter is powerful screenshot tool available as a standard package in most Gnu/Linux distributions
    • XNView (Free)
    • More screenshot software

    Once you have the screen presented the way you want for the screenshot:

    1. Press and hold the Sleep/Wake button, then immediately press the Home button.
    2. Your screen will flash white for a second and the device will make a camera shutter noise (if the volume is on) to indicate that the screenshot has been taken.
    3. The screenshot is now stored in your photos app for you to view.

    How to take a screenshot on your Android phone or tablet depends on the particular device and Android version but here are two common methods:

    • Press and hold the Sleep/wake button and the volume-down button simultaneously until the screen flashes.
    • If the above did not work and your device has a home button, press and hold the home button and the power button simultaneously until the screen flashes.

    Afterwards, find the screenshot image in the Gallery app.

    If none of those methods work, you can visit an Android forum such as forums.androidcentral.com for help with your specific device.

    The take-a-screenshot.org website has instructions for taking a screenshot on Windows, Mac, Linux, iOS and Android devices.

    These fine people helped write this article:

    How to take screenshots with word 2010

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    One of the new features in Word 2010 is a provision that allows you to take screenshots and paste them directly into your Word document. This feature can be very helpful especially if you create technical manuals or educational manuals. I know when I do my training classes in law firms, it is very helpful to my students to have screenshots of what I am explaining. We all learn in different ways and some folks need visuals as well as the written word.

    There was a Snipping Tool available starting with Windows Vista but it is now available on the MS Word Ribbon.

    Follow the steps below to learn how to take a screenshot in version 2010:

    1. On the Insert tab on the Ribbon, you will see the Screenshot option.
    1. When you click the Screenshot button, a dialog box will display all existing active windows that are running. If you want to select a screenshot of a particular area, select the link at the bottom.

    Once you take your screenshot, the image will automatically be pasted into your document and you can do basic editing with the picture tool that is available in Word 2010.

    I think you will agree that Screenshot is a very useful feature in the latest version of Word!

    • In Office 2010, Microsoft added a tool to take screenshots (entire screen capture) and screen clippings (portion of the screen) to insert them in Word, Excel, Outlook, and PowerPoint.
    • Click on the Insert tab and the “Screenshot” button (keyboard shortcut = Alt+N, S, C ). You’ll see thumbnails of all programs currently running that aren’t . To insert a picture of another program window, just click on it! Word resizes it as needed, and adds it to your document.
    • To only copy a portion of the screen in another application, bring that application to the front, and go back to Word. Go to Insert > Screenshot, and select “Screen Clipping” at the bottom:
    • Word automatically minimizes itself and brings the next background program to the front. When you see show a crosshair cursor on an opaque screen after two seconds, drag a rectangle around the area you want: it will be inserted into your document as soon as you release the mouse button. (If you want to take a screenshot of Word itself, quickly press Alt+Tab to “un-minimize” it.)

    Tip: with OneNote installed, you can also take screen clippings by pressing Windows Key + S .

    A feature in Microsoft Word 2013 is it lets you capture screenshots on your computer and paste it directly into your document. You can take screenshots with Word 2010 too, and here’s a look at the feature in the latest version of Word.

    Open a blank document or any document that you want to add a screenshot to.

    Now click the Insert tab.

    In the Illustrations section of the Ribbon, click on Screenshot and it will show you more options. You can take screenshots of an open window or a selected region. While you have a window open that you want to take a capture of, just open Word 2013 and it will show it as a thumbnail under Available Windows. Click it, and it’s automatically pasted into your document.

    If you want to take a screenshot of a region, click on Screen Clipping and highlight the area you want to capture. It will capture the region and paste it directly in to Word which you can copy as well and paste it in other applications for editing.

    This is a nice feature if you need a quick screen capture when creating a document. Plus you don’t need to launch a third party application for basic shots.

    This Tech Tip is brought to you by the Business and Technology Section . IT solutions for today’s CPAs. For more information and to view an archive of previous Tech Tips, please visit us here.

    Hayley Milliman
    How to take screenshots with word 2010Hayley Milliman
    Writer

    Hayley Milliman is a former Teach for America teacher turned curriculum developer and writer. Over the past five years, she’s written hundreds of articles on everything from Microsoft Office to education to history. She’s co-author of the book Museum Hack’s Guide to History’s Fiercest Females. Read more.

    How to take screenshots with word 2010

    Taking screenshots is pretty easy; it’s a feature built into most operating systems. If you’re already working on a Word document, though, and want to add a screenshot to it, you can save yourself a few clicks by using Word’s built-in screenshot tool.

    In an open document, switch to the “Insert” tab on the Word ribbon.

    How to take screenshots with word 2010

    Next, click the “Screenshot” button.

    How to take screenshots with word 2010

    You will be greeted with a thumbnail image of every Window you have open at the moment.

    How to take screenshots with word 2010

    You can click one of the thumbnails to have a screenshot of that window immediately inserted into your document. You can then position that image like you would any other illustration.

    How to take screenshots with word 2010

    If you want to capture a specific area on the screen instead of an active window, click the “Screen Clipping” command instead of a thumbnail on that Screenshot drop-down menu.

    How to take screenshots with word 2010

    Your entire screen will dim, and you can draw a rectangle over just the portion you want to capture.

    How to take screenshots with word 2010

    As soon as you select the area, Word adds the image to your document right away.

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    How to take screenshots with word 2010 Hayley Milliman
    Hayley Milliman is a former Teach for America teacher turned curriculum developer and writer. Over the past five years, she’s written hundreds of articles on everything from Microsoft Office to education to history. She’s co-author of the book .
    Read Full Bio »

    Last week’s post discussed how easy Outlook 2010 makes it to email screenshots to other people. This feature has also been implemented in Word 2010. I now use it to prepare my blog posts and thought it was worth sharing with you even though it is not an Outlook tip.

    HOW…

    The steps are almost identical to what they are in Outlook but I will repeat them here.

    Click on the position in your Word document where you want the image.

    Click Insert and then Screenshot on the ribbon (Screen shot is one of your choices in the illustrations group… it may be displayed simply as an icon depending on the size of your email window).

    Word will display a list of Windows that you can pick from or you can click on Screen Clipping (at the bottom of the list) to copy any part of the screen.

    The screenshot will be inserted automatically into the document that you are working on.

    WHAT CAN YOU USE IT FOR?

    Pretty much anything that requires you to take screen shots and also write your own comments. You can use it to:

    1. Write blog posts
    2. Write help manuals or instructions to teach someone else how to do something with software.
    3. Provide feedback to someone when testing their software (we did a lot of this last week while testing the new version of EmailNotes)
    4. Providing details of error messages etc to a technical support team of software that you are having problems with.

    One Reply to “Easy Screenshots in Word 2010 for Blog Posts, Help Manuals, Technical Support etc.”

    My experience is that MS Word and in my case WordPress.org do not like each other.

    Despite WordPress has a function to import text from MS Word, its structure is often corrupted.

    So despite I do write my posts in MS Word, then I copy them to Notepad (to be sure no formatting is there) and then use WISWYG editor to format the text.

    Then I am sure that it will look as I want and need, not talking about pictures.

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    A groovy feature in Microsoft Word 2013 is it lets you capture screenshots on your computer and paste it directly into your document. Here’s a quick guide to show you how to do it.

    A groovy feature in Microsoft Word 2013 is it lets you capture screenshots on your computer and paste it directly into your document. You can take screenshots with Word 2010 too, and here’s a look at the feature in the latest version of Word.

    Open a blank document or any document that you want to add a screenshot to.

    How to take screenshots with word 2010

    Now click the Insert tab.

    How to take screenshots with word 2010

    In the Illustrations section of the Ribbon, click on Screenshot and it will show you more options. You can take screenshots of an open window or a selected region. While you have a window open that you want to take a capture of, just open Word 2013 and it will show it as a thumbnail under Available Windows. Click it, and it’s automatically pasted into your document.

    How to take screenshots with word 2010

    If you want to take a screenshot of a region, click on Screen Clipping and highlight the area you want to capture. It will capture the region and paste it directly in to Word which you can copy as well and paste it in other applications for editing.

    How to take screenshots with word 2010

    This is a groovy feature if you need a quick screen capture when creating a document. Plus you don’t need to launch a third party application for basic shots.