How to translate a word document

Have a Word document in a language you don’t understand? Here’s how to translate it easily.

Can’t read a Word document because it’s in a foreign language? Fortunately, there’s an option to translate your documents (or selected text) without even leaving the Word app.

We’ll cover some of the ways to translate your Word documents into various languages. A couple of these methods use the Word app, while others use online services to translate your document.

1. How to Translate Selected Text in Word

If you’re only looking to translate certain text or parts of your Word document, you can take advantage of a Word feature that translates only the selected word or text block. This won’t touch any other parts of the document.

You can access this selective translation feature by doing the following:

  1. Launch your document in Microsoft Word.
  2. Find the text you want to translate in your document and highlight it using your cursor.
  3. Switch to the Review tab at the top of your screen. Here, select Language then click Translate, followed by Translate Selection.

At the bottom of the translation pane, you can view more details about your selected text and words. This includes the definition of the word means and its part of speech.

When you’ve finished translating your text, click X in the translation pane to close it and get back to your document.

2. How to Translate a Whole Document in Word

If you’re looking to translate your entire Word document to another language, there’s a feature for that as well. This doesn’t require you to select any anything in your document; it takes the contents and translates them to your chosen language.

A great aspect of this Word feature is that it won’t overwrite your original document. It stays as-is, while Word creates a new document for your translated version. This makes sure you preserve the original file.

You can utilize the full document translation feature in Word as follows:

  1. Open your document with Word.
  2. Click the Review tab at the top, choose Language, select Translate, and click Translate Document.

3. How to Use Google Docs to Translate a Word Document

While Google Docs is a separate office suite, you can use it to open and work with your Word documents too. Google Docs has a translation feature that you can use with uploaded Word files.

This basically uploads your Word document to Google Docs, translates the text, and lets you save the translated version to your computer. You can do this as follows:

  1. Open a new tab in your browser and head over toGoogle Drive. This is where you upload documents to edit them in Google Docs.
  2. Click New followed by File upload and select your Word document.

4. Use Online Translators to Translate a Word Document

If you aren’t happy with Word’s translation feature or want a second opinion, you have several online tools to translate your Word document from one language to another.

Before you use these services, keep in mind that not all of them will preserve your document’s formatting. If that doesn’t bother you, here are two online translation services you can use for your Word document:

1. Google Translate

Google Translate is arguably the best free translator available, and offers many languages to choose from. Unlike other Google services, you don’t need a Google account to use this translation feature.

Here’s how you use it for your Word documents:

  1. Copy the text that you want to translate from your Word document.
  2. Head to the Google Translate website in your browser.
  3. Paste the text in the box on the left and select the source language. If you aren’t sure, click Detect Language and Google Translate will detect it for you.

Your Word document is now translated.

2. Online Doc Translator

Unlike Google Translate, Online Doc Translator doesn’t require you to manually copy text from your document for translation. You can upload your entire Word document to translate it to your chosen language.

The service uses Google Translate to do the task, so you know that you’ll get a high-quality translation for your document. It works as follows:

  1. Open the Online Doc Translator site in your browser.
  2. Click Upload file and upload your Word document.
  3. Select the source and target languages. Then click Translate.

Translating a Word Document in a Few Clicks

Sometimes, you may come across Word documents that aren’t in a language you know. For those scenarios, you have both built-in and external ways to translate your Word documents. Try the best one for your needs, and you’ll have a version of your document that’s readable to you.

These excellent mobile translator apps will help you study a foreign language, have conversations in another country, and more.

How to translate a word document

Mahesh is a tech writer at MakeUseOf. He’s been writing tech how-to guides for about 8 years now and has covered many topics. He loves to teach people how they can get the most out of their devices.

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If you want to translate a word document from one language to another language, Microsoft Word can help because of free translator feature in Microsoft Word.

Now let’s see how translator feature help to translate Word document. For example, how to free translate word document from English to Spanish.

Step 1: Enable translation in Microsoft Word 2010.

To enable translation in Word, under the Review tab, simple click on the Translate button and select translate option.

How to translate a word document

Step 2: Select Translate Document or Translate Selected text, or choose to translate with the Mini Translator. Now we select “Translate Document”.

Step 3: In Translation Language Options window, choose Mini Translator language and choose document translation languages. Click OK.

How to translate a word document

When there is a message popping up to ask whether you want to translate whole document over the Internet in unencrypted HTML format, if you want to continue, click Send.

Then you would get new document in another language on new opening web page. You can copy it to save as new word document.

How to translate a word document

French has not only been spoken in France but many other countries of the world where French communities reside. Also, the French language has been taught as a subject in many universities. So, sometimes, you may need to translate document from French to English or other language for your understanding. If you are looking to translate a PDF document from French to English, this article is for you.

Method 1 to Translate Document from French to English

To translate a document from French to English, you need Wondershare PDFelement – PDF Editor. Follow the given steps.

Step 1: Open the PDF

Open the PDF file with French text in PDFelement by clicking the “Open File…” button. It can also be a Word document or an image having French text if you drag and drop it into the program. Other formats are automatically converted into PDF so you can copy them easily.

How to translate a word document

Step 2: Copy the Text

In this step, you have to copy the French text from your document using the mouse cursor or by pressing CTRL + A. Upon selecting the text, it will be highlighted, so right-click on it and click “Copy Text”.

How to translate a word document

Note: For scanned documents, PDFelement performs OCR to convert them into editable form. So, you can copy the text and translate it using Google Translate.

Step 3: Translate PDF Document from French to English

In the last step, open Google Translate and paste the French text in it. It will auto-detect the French language and ask for the language you want to translate your document to. Once you select the output language i.e., English, the French text will be translated into English. Now you can copy the translated text and use it as per your needs.

How to translate a word document

Well, this is how you translate PDF documents from French to English within no time. Let’s do a quick review of the best PDF software.

PDFelement is a PDF-oriented tool that comes with a number of wonderful features to perform different tasks. The best features for students and businesses are:

  • Highly-customized PDF document creation and editing.
  • Digital signatures, hand-drawn signatures, and typed signatures.
  • Powerful converter to convert PDF document to over 300 formats and vice versa.
  • Optical Character Recognition (OCR) feature that enables you to convert scanned images into editable format.
  • Addition of images, backgrounds, headers and footers, annotations, comments, highlights, and much more.
  • Strong security of your documents.
  • Highly-customized form creation.

So, if you need a PDF creator that can help you with a plethora of other tasks, PDFelement is the best match for you.

Now, let’s find out the second method to translate French to English PDF or Word document.

Method 2 to Translate Document from French to English with Google Translate

Using Google Translate, you can translate the entire document from French to English, as well as, dozens of other languages. Follow the below-mentioned steps to translate your documents with Google Translate.

How to translate a word document

Step 1: Open Google Translate.

Open translate.google.com on your browser. (Any browser works here)

Step 2: Upload your PDF document.

In Google Translate, click on “Browse your Computer”. You’ll be prompted to select your French document (PDF or Word format). Locate and select it to upload.

Step 3: Translate the Document

Once the French PDF or Word document is uploaded to Google Translate, click the Translate button that will translate your document and a page with the translated text will open.

Step 4: Copy the Translated Text

Select and copy the translated text and paste it to the program where you need it.

So, this is how you translate PDF from French to English through Google Translate. Which method was the easier one in your opinion? 1st one or the second one?

Tips: Other Tools to Translate Document from French to English

There are a plethora of other online tools that can be used to translate Word and PDF documents from French to English. Let’s find the 3 most reliable tools below.

1: DeepL Translator

DeepL Translator is an online translator that can be used to translate PDF from French to English online. It supports many other languages including Russian, Dutch, Spanish, and German. DeepL Translator is a secure and accurate translator that uses a machine translator for translation purposes.

How to translate a word document

Apart from the online translator, a free desktop version is also available for windows. DeepL Translator has been one of the most reliable translators and is recommended by companies like wired.de, TechCrunch, and golem.de.

2: WorldLingo

WorldLingo is another prominent tool to translate a PDF document from French to English. This state-of-the-art tool supports 141 languages. Along with PDF documents, WorldLingo also offers email and text translation services. The only drawback of WorldLingo is that it is free for up to 500 words translation, after that you need to signup for paid subscription.

How to translate a word document

3: DocTranslator

Online DocTranslator is free software that can translate more than 50 languages. Its accurate translator can translate PDF from French to English within no time. Along with the translation services, Online DocTranslator has many other services such as file converters and PDF splitters.

How to translate a word document

So, these were the best and the easiest methods to translate PDF and Word documents from French to English.

How to translate a word document

Translating scanned document is hectic for the first time. You may have an important document that you do not comprehend the language. There are tools used to translate texts to any language hence making understanding easier. In this article, we will show you ways to translate your scanned PDF using Wondershare PDFelement – PDF Editor and online translators.

How to Translate Scanned Document

Using PDFelement, you can seamlessly translate your scanned document to English or any other language. It helps users experience awesome PDF editing features. Equipped with an OCR tool, users can edit any type of document in any format. Follow these simple steps.

Step 1. Open PDF

Click “Open files” to open the scanned document to translate. Alternatively, you can simply drag and drop the scanned document into the program.

Step 2. Perform OCR

In case your PDF file is scanned or image-based, you will need to perform OCR. The program will detect it automatically. Click “Perform OCR” to convert PDF to editable format so that you can copy its texts.

Step 3. Translate Scanned Document

Now, the scanned PDF file should be editable after performing OCR. Select the text and copy it. From there, open your browser and search for Google Translate. On the webpage paste the content and choose the language to translate it to like French, Arabic or any other.

PDFelement is a document editor tool that helps you have total control over PDF documents. Additionally, you can create and edit forms and move them to other document formats. Using PDFelement is free for trial and very affordable for all users either corporate or personal.

These are the features making the use of PDF easy.

  • OCR feature to unlock characters embedded on scanned documents or images.
  • Remote digital document signing after approval.
  • Share remarks on the PDF document when reading through it.
  • Encryption feature to secure your document from unauthorized access. document visual components either by re-sizing, rotations or adding.
  • Allows batch process in document conversion, numbering and document watermarking.

Tips: Other Tools to Translate Scanned Document

Software and web developers work hard to create and improve tools to help users. Therefore, apart from PDFelement, there are other tools to translate the scanned document to English or other languages online. They may be less effective but are worth trying out in case it is the only option there is. Using this software and site, you can now translate your scanned document to English free. However, there may be additional paid-for features for professional and corporate users.

1. Pairaphrase

It is one of the few programs capable of translating a scanned document. They are few available and may be producing poor-quality final documents. Pairaphrase is capable of translating scanned PDF to English and many other documents.

  • OCR feature to extract text from scanned documents.
  • It’s easy to use an online translation tool.
  • Encryption feature to secure data from unauthorized access.
  • Retains document formatting, therefore, there’s not much need to rearrange document.
  • For corporate use, it helps workers manage translation from anywhere in the world.

2. Stepes

Stepes is an online OCR and translator tool for PDF documents. Stepes seamlessly translates scanned document to English free among other languages online. Stepes is efficient in case you are working remotely. You don’t have to download software to your computer to use it. It’s way much effective than other offline translators because of it’s easy to navigate interface.

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Check out how to instantly translate any PDF file from any language to another online, for free.

Do you have a PDF file you want to translate to your local language? Whether it’s a copy of an eBook, a document from a foreign client, or a secret pen pal, check out how to translate PDF files to your native tongue.

You’re probably aware of Google Translate, but did you know it takes files, too? Follow the steps below to translate PDF files.

Google Translate PDF Files for Free

Choose the language to translate from and to. If you’re unsure, you can set the input language to “Detect language.”

Click “Choose File” and then the blue “Translate” button.

Let Google work its magic.

You’ll get a pop-up with the PDF file translated.

Translate PDF with Google.

How Do I Save This as a PDF?

Google translates PDF files, but doesn’t offer the ability to save the translated version again as a PDF. Luckily, you can use the print to PDF function, which works on most browsers. All you have to do is:

  1. Open the print window on your browser, usually under “File.”
  2. Choose “Save as PDF.”
  3. Save the PDF to your chosen folder on your computer.

If you want to know exactly how to print the result page as a PDF on all popular web browsers, you can check out our guide on How to Save a Webpage as a PDF.

What Else Can I Do With This PDF?

That’s when Smallpdf comes into play. We have 20+ useful tools for you to use to handle PDF files, all for free, including:

    – transform your translated PDFs into other formats – encrypt your PDFs with a password – annotate or add images, shapes, and drawings onto the translated file – remove excess pages that you don’t need from PDFs – reduce the size of PDF files – electronically sign your (translated) PDF contracts – to make reading PDF files as seamless as possible

It’s pretty amazing how accessible and powerful Google translate has become, and how much smaller the world feels when you can translate PDF files directly from your computer screen in a split second. Do you need to translate a PDF to English, Japanese, or French? It’s now a piece of cake!

Don’t let this prevent you from actually learning another language, though!

Leave us a message, we’d love to know how you think we’re doing.

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How good are the translated results?

The resulting translated documents are machine translated by the magic of Google Translate. We do not make any guarantees towards the quality of the translations, nor would we recommend using any of these translated documents in a professional context. All documents are provided as-is, with no guarantee of quality or correctness, and should not be used as substitutes for a professionally translated document.

Is there any cost for using Doc Translator?

No. Doc Translator is a free service which is run by volunteers. We are able to maintain operations thanks to ad revenue and the generous donations we receive from users who feel that we provide them something of value.

Which format are supported?

We strive to support all major Office document formats in standard use today. This includes Word, Excel, Powerpoint, OpenOffice, text, and SRT formats. We also intend to introduce support for the PDF file format in the near future.

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Frequently Asked Questions

How good are the translated results?

The resulting translated documents are machine translated by the magic of Google Translate. We do not make any guarantees towards the quality of the translations, nor would we recommend using any of these translated documents in a professional context. All documents are provided as-is, with no guarantee of quality or correctness, and should not be used as substitutes for a professionally translated document.

Is there any cost for using Doc Translator?

No. Doc Translator is a free service which is run by volunteers. We are able to maintain operations thanks to ad revenue and the generous donations we receive from users who feel that we provide them something of value.

Which format are supported?

We strive to support all major Office document formats in standard use today. This includes Word, Excel, Powerpoint, OpenOffice, text, and SRT formats. We also intend to introduce support for the PDF file format in the near future.

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If you would like to share with us on how you feel we are doing, or if you have some thoughts on how we could improve our service for you, then please let us know

Microsoft Office 365 subscribers can translate Word documents into any of our supported languages using Word Translator, an intelligent service made available through the cloud. Whether you want to translate a selection of words within a document, or translate the entire document, Word Translator makes text translation easy with this built-in Office 365 feature. You can also enjoy peace of mind knowing that Translator translates through a secured SSL connection.

Microsoft Office products offer translation using the AI-powered Translator service. Learn more about Translator’s text and speech translation.

How it works

Learn how to translate in O365 below. If you are using Office for PC, please view this how to video.

Translate selected text: Select words and phrases for translation, and simply right-click to see your translation in the Translator pane.

Translate entire documents: Create a translated copy of documents with links intact by clicking the Review tab, and the Translate button.

Word Online

Microsoft Word Online lets you read and edit Word and PDF documents stored in the Microsoft cloud: OneDrive, OneDrive for Business, or SharePoint Online. You can access these documents anytime, anywhere, on all of your internet-connected devices. Using the Translator add-in for Word, you can translate selected text into any of the Microsoft Translator supported languages through a secure SSL connection.

Portable Document Format or PDF is the most popular format used for sending business-critical documents but often language barriers can prevent recipients from understanding the contents. With SYSTRAN’s PDF Translator you can rapidly grasp the real meaning of your business correspondence. Translate large documents quickly and efficiently!

Translating PDF Files in 3 Easy Steps

How to translate a word document

How to translate a word document

How it Works

Take any editable PDF file, select the languages you want to convert into and click the Translate button. In a few seconds the PDF is translated and saved on your computer as a “Docx” file that you can open in Microsoft Word to view.

The software is designed to retain the original formatting (some restrictions apply) and the results are very impressive. If you need to convert the newly translated document back into a PDF, simply save it as a PDF file from WORD and the formatting will still be retained.

How to translate a word document

Key Features

  • Translate Full PDF Documents using an easy click-and-go user interface
  • Keep your Original Formatting
  • Translate Scanned Documents
  • Create new Presentation file (does not overwrite the original)
  • Duplicates your Images, Text, Charts and More
  • Unsurpassed translation speed!

How to translate a word document

Exclusive tools to enhance translation of PDF Files

  • Instant Review for Alternate Meanings
    Many terms can have alternate translations. Instantly see list of alternates with the ability to choose the correct term.
  • Side by Side Alignment for Proofing and Editing after Conversion
    Use Microsoft’s Viewing Tools to align both documents, the source and target side by side..
  • Automatic Dictionary Updates
    Constant improvements to the technical dictionaries continue to give you improved accuracy..
  • Secure for Confidential Documents
    Convert your PDF files without accessing the internet, the software is installed on your computer. So secure that this software is the number one choice for Military and Fortune 500 Companies worldwide.

How to translate a word document

Important Information on Translating PDFs

  • PDF files cannot be Password Protected
    Your PDF must be available for editing. If you have a document that is password protected, you can rescan and translate.
  • SYSTRAN’s Built in OCR software Supports Over 140 Languages
    Scan your documents and translate instantly. SYSTRAN now includes built in OCR (Optical Character Recognition) Software. Perfect for both Editable and Non Editable PDF files.
  • If PDF files are non Standard, you can still convert to WORD and then Translate
    If you have any issues with PDF files that are non standard, you can convert them to Word before translation. SYSTRAN is designed for business documents, if you have complex formatting, pre PDF conversion to Word may be required.

Don’t wait hours or even days for a translation service to handle time sensitive documents when you can instantly use the Systran PDF Translator !

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I am able to insert a PDF as an object into Word, but the image quality is slightly blurry. Is there anything I can adjust to improve image clarity in Word?

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Word is probably viewing the PDF as an image. Is the resolution maintained to be a simple ratio, or a like 69% or such.

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Thanks for this response. How can I check to see what the ratio is? Is

that a setting in Acrobat or in Word?

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If you check the image properties in WORD you should be able to see the % size compared to the original.

How to translate a word document

A lot may depend on the resolution of the picture. If it is rather low resolution, then the process of the software try to do the interpolation to display at other than 100% or maybe 50% may have mixed results. The 94% I am showing above is not necessarily a good idea. This was a selection from a students MS thesis.

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Microsoft Office applications under Windows provide no real mechanism for placing PDF content at full quality. When you do attempt to import PDF, what you actually end up is a screen resolution, low quality raster image representation of the PDF you are importing, not the original, high quality content. Simply stated, Microsoft Office can’t handle the graphically rich imaging model of PDF, only raster images and crippled vector formats such as WMF and EMF. Sorry!

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thanks for this response. That is disappointing, but a little bit

reassuring since it means I wasn’t missing a step somehow that should have

made the image look clearer.

On Tue, Mar 31, 2015 at 8:09 PM, Dov Isaacs

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Sounds like you might want to export the PDF to WORD and insert it instead of trying to view the PDF itself. When you do that there are options (settings on the save page) that make a difference in the conversion WRT layout and text flow, etc.

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I’m getting the same trouble here. And from the answers I got from Microsoft support, the problem is based in how Acrobat Reader renders itself within the Word document based on screen/printer resolution.

Apparently, when rendering the PDF into a bitmap for printing/screen, Acrobat Reader doesn’t correctly compute resolution or doesn’t provide an appropriate clipboard format when an OLE application, like any Microsoft Office application, calls the OleCreateFromFileEx / OleCreateFromDataEx / OleCreateLinkEx / OleCreateLinkToFileEx / OleCreateLinkFromDataEx functions on the PDF file.

So, the bad resolution is in fact based on a missing/buggy feature in Acrobat Reader. The bug may presumably be found in Acrobat Reader’s implementation of the IOleCache interface.

Adobe: Please fix.

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Sorry, but Microsoft Support clearly doesn’t understand the issues involved. The only clipboard formats that Microsoft applications understand are a miniscule subset of the PDF imaging model. As such, Acrobat / Reader out of necessity put content in the clipboard as a raster image, roughly the equivalent resolution as a screen shot. There is no other way of transferring data to the Microsoft applications.

If you really want a higher resolution image of a PDF page inserted into a Microsoft Office application, you should open a PDF file page in Photoshop, specifying exactly the resolution you want, crop as desired, and then save as a TIFF or PNG file. Then import that file into the Office document. Given various “issues” with Office’s image import and output of images, you would be prudent to create image files that have the sRGB color space.

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I only noticed it recently. When I save a Word document to PDF, it seems that the font spacing of certain words change somewhat. I’m pretty sure it’s not Word’s fault. The spacing is fine in Word. Also, I have stripped the font formatting in Word and tried again, but the problem persists.

I’ve uploaded a screenshot here – http://www.box.net/shared/oncje9l3bzsgq7j2ky8b. (When I try to upload to Adobe Forums, the upload times out).

On the left is the text in Word 2010. On the right is the PDF produced.

The spacing for “adherence” and “unsurprising” has quite obviously changed.

Any ideas what’s going on?

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There are typically 2 factors that might create this result. The first is that you do not have WORD set to use the Adobe PDF printer when you are printing (though I do not think this is the issue). You might check to see if in OFFICE 2010 that the printer metrics are used in the layout and use this in your mind set. However, the most likely issue is that you have not embedded the fonts and the font substitution is not ideal. You can use ctrl-D to check the fonts in the document properties. At least those are my suggestions of things to look at right now.

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Thanks for chipping in.

I have tried creating a PDF from Word using 2 alternative methods. Both reproduces the problem. 1) By saving to PDF. 2) By using the Adobe PDF maker plugin.

I have not tried using the Adobe PDF virtual printer to create a PDF from word, as my bookmarks are not retained.

Font substitution wise, these are the 2 fonts embedded in the PDF: http://www.box.net/shared/ktjozysav1op0afbl8n4. There is the Times New Roman True Type encoded font, and there is also the problematic Times New Roman Identity H encoded font (which has caused me problems in other respects in the past, and which seemed to crop up if there are graphics in the word document).

How can I tweak the settings for font substitution? It does not seem to be available for the option of saving from DOCX to PDF.