How to use apple’s new notes app to organize your thoughts

How to use apple’s new notes app to organize your thoughts

Tagging can be used to distinguish between a simple and powerful notes app. To take advantage of this useful feature, note-taking apps used to require you to use a third-party app (often one that was expensive).

Apple’s iOS 15 and macOS Monterey have added a tagging function to Apple Notes. This is our recommendation for the best iPhone notes app. With a single tap, you can tag any note with a hashtag to find all notes that match the hashtag.

This is a welcome change for someone who relies on Apple Notes to take all his notes. You can organize your notes with tags in a way that a traditional folder system can’t. However, you can also create smart folders using the Notes app that can display notes from multiple tags. Here are the steps to get you started.

How to tag Apple Notes notes

To tag a note, you only need to add one word (or at least omit the spaces) followed by a hashtag (#). This can be done in any part of the text or in the title.

Let’s suppose you want to tag a task as #todo. In the note, enter “#todo”. This will create a new hashtag. This can be repeated for all of your important notes. A hashtag active will be highlighted in yellow.

How to locate tagged notes in Apple Notes

The section for tagged notes is strangely hidden. To access the Folders screen, open the Notes app and hit the “Folders” button in the upper-left corner. Scroll down to the bottom to locate the “Tags” section.

To see all tags, you can select the “All Tags” option. To view all notes associated with a tag, you can choose a specific tag. After you have selected a tag, a carousel will appear at the top that displays all of your tags. Here you can select multiple tags.

You can also search for tagged notes using a hashtag. This is a faster way to locate the notes you are looking for.

How to organize Apple Notes tagged notes in a smart file

Let’s suppose you need an easy way for all of your work notes to be accessible. You can group them in a smart folder that uses the tagging system.

A smart folder’s beauty is its ability to automatically update. It will automatically update the folder with new tags once you have defined that it should contain notes from specific tags (you can choose as many as you want).

Open the Notes app on the iPhone or iPad. Tap the “Folders” button in the upper-left corner to get started. Click the New Folder button at the bottom-left corner and select the “New Smart Folder”. Give the folder a name and select the tags you want to add, then tap “Done.”

All associated notes will now be displayed in one view. You can edit the smart folder tags later by tapping the three-dotted menu button at the top.

How to delete tags in Apple Notes and smart folders

Apple Notes does not provide an easy way to delete tags. They are automatically populated. You can delete all associated notes or manually remove a tag from any notes if you don’t wish to see it anymore.

But it is easy to delete a smart folder: To delete a smart folder, simply swipe left on the screen and tap the Delete icon. It won’t delete any notes within it. Only the folder grouping.

Notes has become a useful app in iOS, and iOS and iPadOS 15 is bringing about new features that will forever change the way you create notes.

Image: CNET.com

iOS 15 brings about a new way to use notes on iPhones with organizational features like tags and a new collaborator view that features mentions and an activity view to keep track of collaborative changes. On iPadOS 15, use Apple Pencil to take notes anywhere with a new Quick Note feature that will display a modal window in any iPadOS app to quickly add to an existing note or create a new one using a simple gesture with your Apple Pencil or finger.

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Notes is gaining many new features that make it useful for more than just quick ideas and things to remember: You can collaborate in new ways and do things not possible in even third party apps with the Apple Pencil.

Continue reading to learn about the ways you can take your Notes usage to the next level with iOS and iPadOS 15.

How to use Quick Note to annotate notes anywhere in iPadOS

Quick Note is a new feature on iPadOS only that allows you to create a note from within any app across iPadOS, or even on the Home Screen on iPadOS. You can do this using a quick gesture that utilizes either your finger or the Apple Pencil.

To use this feature, follow these steps:

  1. On iPadOS with your finger or Apple Pencil, swipe up from the bottom right of the iPad.
  2. A new window will appear where you can draw with the Apple Pencil or type with the keyboard.
  3. Tap Done when you are finished annotating your note (Figure A).

Figure A

The Quick Note feature gives you access to a new note anywhere in iPadOS, even in third-party apps. Create the note with an Apple Pencil or your iPad’s keyboard.
Image: Cory Bohon/TechRepublic

Once you dismiss the Notes window by tapping Done, you can bring it back up with the same note by swiping back up from the bottom right of the iPad. This allows you to keep working on the same note easily. Tap the Compose button to create a new note instead when the window appears if you need a new note.

Figure B

The notes created with Quick Note are available from a new folder in Notes called Quick Notes.
Image: Cory Bohon/TechRepublic

Notes created like this are placed into a new “Quick Notes” folder (Figure B) that’s available in the Folders section of the Notes app on all devices. These notes can be expanded on from there and moved into the regular Notes folders or trashed.

How to use tags in Notes

Another new feature in iOS 15 available to all Notes users across all devices is the ability to use hashtags to organize notes. This feature is similar to the tagging feature found in Reminders.

Figure C

Tags can be placed anywhere inside of notes and can then be filtered or searched in the Folders section of the Notes app.
Image: Cory Bohon/TechRepublic

To use hashtags, simply type a “#” symbol, then the word you’d like to turn into a tag. When you press space afterward, it will turn it into a searchable and filterable tag. You can filter notes from the main Folders view at the bottom where a new “Tags” area can be found. Tap on a tag in this view to show only notes that have that tag inside of it (Figure C).

How to use mentions in shared Notes

If you have shared a note, then you can now mention someone directly in the note itself (think for commenting on a particular section that needs input from someone). To do this, you simply need to type the “@” symbol into the note, then the first or last name of the person. Pressing Space will autocomplete it to the person’s name in the note and they will be alerted to the mention in the note.

How to use Activity View to see updates to shared notes

Notes have been undergoing changes throughout the previous few releases to expand on the collaboration features in the app. iOS 15 is bringing another change to Note collaboration: The ability to view the activity for a particular note and changes that everyone who’s invited to the note have made.

Figure D

The activity view in Notes now makes collaborating on a note much easier because you can see the changes that each invited user has made to the note.
Image: Cory Bohon/TechRepublic

To view the Note activity, tap on the sharing button in the tool bar, then tap on “Show All Activity.” A new sidebar will appear that will display all of the most recent activity and changes that each user has made to the note (Figure D). Tap on the activity listed there to highlight the changes that the user made to the note.

Editor’s note: This post relates to iOS 15, Apple’s announced but not-yet-released version of iOS. iOS is expected to be released in early fall 2021. For more information on the release schedule and to learn how to download the betas, read our iOS 15 cheat sheet.

How to use apple’s new notes app to organize your thoughts

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В приложении «Заметки» можно быстро записать идеи или упорядочить информацию с помощью контрольных списков, изображений, веб-ссылок, отсканированных документов, рукописных заметок и зарисовок.

How to use apple’s new notes app to organize your thoughts

Создание и форматирование новой заметки

Siri. Скажите, например: «Создай новую заметку». Узнайте, как давать команды Siri.

Также можно выполнить следующие действия.

Коснитесь кнопки и введите текст.

Первая строчка заметки станет ее заголовком.

Чтобы изменить форматирование, коснитесь кнопки .

Вы можете применить стиль заголовка, жирный шрифт и курсив, маркированный или нумерованный список и другие стили.

Чтобы сохранить заметку, коснитесь «Готово».

Совет. Чтобы выбрать стиль по умолчанию, который должен использоваться для первой строки всех новых заметок, откройте «Настройки» > «Заметки» > «Первая строка заметки».

Добавление контрольного списка

В заметке коснитесь и выполните любое из описанных ниже действий.

Добавление пунктов в список. Введите текст, а затем коснитесь клавиши Return, чтобы ввести следующий пункт.

Увеличение или уменьшение отступа. Смахните вправо или влево по пункту.

Отметка пункта как завершенного. Коснитесь пустого кружка рядом с пунктом, чтобы добавить галочку.

Изменение положения пункта в списке. Коснитесь и удерживайте пустой кружок или галочку рядом с пунктом, а затем перетяните пункт в новое место списка.

Управление пунктами в списке. Коснитесь списка, чтобы отобразить меню, коснитесь кнопки , коснитесь «Контрольный список», а затем коснитесь «Отметить все», «Снять все флажки», «Удалить отмеченные» или «Перемещать отмеченные вниз».

Для автоматического перемещения отмеченных пунктов вниз во всех Ваших заметках откройте «Настройки» > «Заметки» > «Сортировать отмеченные элементы», затем коснитесь параметра «Автоматически».

Добавление или редактирование таблицы

В заметке коснитесь кнопки и выполните любое из описанных ниже действий.

Введите текст. Коснитесь ячейки, а затем введите текст. Чтобы добавить еще одну текстовую строку в ячейке, коснитесь клавиши Shift и удерживайте ее, а затем коснитесь «Далее».

Перейдите к следующей ячейке. Коснитесь «Далее». Когда достигните последней ячейки, коснитесь «Далее», чтобы добавить новую строку.

Выберите формат строки или столбца. Коснитесь манипулятора выбора строки или столбца, а затем выберите стиль, например, жирный шрифт, курсив, подчеркивание или зачеркивание.

Добавьте или удалите строку или столбец. Коснитесь манипулятора выбора строки или столбца и выберите нужное действие.

Переместите строку или столбец. Коснитесь и удерживайте манипулятор выбора строки или столбца, затем перетяните его в новое место.

Просмотрите другие столбцы. Если таблица шире Вашего экрана, смахните по таблице вправо или влево, чтобы просмотреть все столбцы.

Чтобы отменить формат таблицы и преобразовать ее содержимое в текст, коснитесь ячейки таблицы, коснитесь кнопки и выберите «Преобразовать в текст».

Выполнение действия с адресами, номерами телефонов, датами и многим другим

В заметках под текстом, распознаваемым как адрес, адрес электронной почты, номер телефона, дата или другой тип данных, появляется желтое подчеркивание. Коснитесь подчеркнутого текста для выполнения действия с ним. Например, можно просмотреть адрес в приложении «Карты», написать электронное письмо, совершить телефонный вызов или добавить событие календаря.

Примечание. Обнаружение даты доступно, если в качестве языка системы iPhone в меню «Настройки» > «Основные» > «Язык и регион» установлен поддерживаемый язык. См. информацию на веб-сайте Доступность функций iOS и iPadOS.

В приложении «Заметки» можно искать по всем заметкам текст, введенный с клавиатуры и написанный от руки, а также объекты, расположенные на изображениях и текст в отсканированных документах. Вы также можете упорядочить заметки в папки и закрепить важные заметки в верхней части списка.

How to use apple’s new notes app to organize your thoughts

Создание, переименование, перемещение или удаление папки или подпапки

В списке папок выполните любое из описанных ниже действий.

Создание папки. Коснитесь , выберите учетную запись (если у Вас их несколько), коснитесь «Новая папка», затем введите название.

Создание подпапки. Коснитесь и удерживайте папку, а затем перетяните ее на другую папку.

Переименование папки. Коснитесь папки и удерживайте ее, коснитесь «Переименовать», затем введите новое название.

Перемещение папки. Смахните влево по папке, коснитесь кнопки , а затем выберите новое место. Можно также коснуться и удерживать папку, а затем перетянуть ее в новое место. Папка становится подпапкой, если перетянуть ее в другую папку.

Удаление папки. Смахните влево по папке, затем коснитесь кнопки . Или коснитесь и удерживайте папку, а затем коснитесь «Удалить».

Если Вы передумали, откройте папку «Недавно удаленные» и восстановите заметки.

Изменение режима просмотра папки и сортировка, перемещение, закрепление и удаление заметок

How to use apple’s new notes app to organize your thoughts

В списке заметок выполните любое из описанных ниже действий.

Изменение режима просмотра папки. Коснитесь кнопки , затем выберите «См. как видео» или «Просмотреть в виде списка».

Изменение порядка сортировки объектов в папке. Коснитесь , коснитесь «Сортировка», затем выберите «По дате изменения», «По дате создания» или «По названию». Чтобы выбрать способ сортировки по умолчанию для всех папок, откройте «Настройки» > «Заметки» > «Сортировка».

Перемещение заметки в другую папку. Смахните влево по заметке, затем коснитесь кнопки . Или коснитесь и удерживайте заметку, коснитесь «Переместить», а затем выберите папку.

Закрепление важной заметки в верхней части списка. Коснитесь и удерживайте заметку, а затем коснитесь «Закрепить заметку». Можно также смахнуть вправо по заметке и коснуться значка булавки.

Удаление заметки. Смахните влево по заметке и коснитесь кнопки . Или коснитесь и удерживайте заметку, а затем коснитесь «Удалить».

Если Вы передумали, откройте папку «Недавно удаленные» и восстановите заметку.

Поиск заметок

Можно искать теги, текст, введенный с клавиатуры и написанный от руки, а также объекты, расположенные на изображениях и текст в отсканированных документах.

Смахните вниз по списку заметок, чтобы отобразить поле поиска.

Коснитесь поля поиска и введите поисковый запрос. Можно также выбрать предлагаемый поисковый запрос, например «Заметки с рисунками», а затем ввести дополнительный текст для уточнения поиска.

Если заметка защищена паролем, то в результатах поиска отображается только ее заголовок. Область поиска включает рукописный текст (на поддерживаемых языках), фотографии и отсканированные документы.

Поиск текста, введенного с клавиатуры или написанного от руки, в заметке.

Откройте заметку, в которой хотите выполнить поиск.

Коснитесь кнопки , затем коснитесь «Найти в заметке».

How to use apple’s new notes app to organize your thoughts

Of all the apps that are on our phones, the Notes app is frequently our default app to use. Most of my clients have used the Notes app to capture thoughts, ideas, information and passwords. There is tons of information in this app. However we can add a level of organization to using Notes app that will give it more function and organization. There are many ways to use this app for lists, routines and notes. Here is how I use the Notes app.

General information about Notes app

  • As you enter the first line, that line because the name of the list. It is in bold font for this reason.
  • Notes app has a search function and you can find your list this way with the name of the list on the top line.
  • Notes app is cloud based and can be accessed by all your devices for free.
  • Note app can be shared with others to create and use lists together.
  • Notes can be printed, shared by email or text, and locked for privacy.
  • Photos can be pasted into individual notes or as a note.
  • If you press lightly inside a note, a pop up with font options appears.

Lists

The Notes app is easy to use for lists. Add lists would you like to have with you all the time. General lists include shopping, grocery, kids’ clothing and shoe sizes, Christmas list, air filter dimensions, medication list or any list you want to reference while out shopping, at a meeting, at a doctor’s office or away from home base. The lists I use most frequently are for business. There is a consignment list for that three month time, action lists for particular clients and a list of favorite products I share frequently with clients.

Routines and Reminders

Notes app can be a daily routines and reminders list with check lists. Add a list of routines with a check circle starting each item of your list. (Find that check circle on the bottom right of your device while working in the Notes app.) Create the list of what you want your routine to include or a series of reminders for a specific task. As you check off, you won’t forget tasks. Un-check the circles at the end of your work or when you have completed this series of routines. Repeat and use again and again.

Notes

Depending on your typing ability, Notes app is a great choice to take notes during for personal reference, during meetings and to capture ideas.

  • Notes app can be used to reference materials of all types. Gathering information and consolidating it can be done here. Be sure you add a title as the top line to find your information. My clients are information seekers and like to have access to this.
  • Meeting notes are easy to find and review. When I meet with clients, I listen, take notes in this app and share these with clients. At the top of the note I add the name, date and session number of our meeting. It helps us track our actions and remain accountable to planning.
  • Wonder where to keep your big ideas? It’s here within this app. I love that as you add information, the cloud keeps this updated.
  • Each year I highlight my big accomplishments. The list is named 2020 Highlights. I add to this list throughout the year and check it at the end of the year. It’s fun to see this from previous years too.

Over the years as I have used the Notes app more strategically. The more I use it, the more I love it!

iOS Notes App : It’s that easy to organize your notes

How to use apple’s new notes app to organize your thoughts

headings and sorting

Even a heading can provide a certain overview in the note list. Apple’s note app takes the first line as the heading. To make the importance clear, you can specify in “Settings > Notes > New note starts with” that the first line is written in “Title” or “Heading” format, while the following lines are then formatted as plain text.

Once you are in “Settings > Notes”, you can also set under “Sort by” whether the display order is sorted by “Date modified”, “Date created” or “Title”. Of course, each of these settings has its advantages and disadvantages, so we cannot give you a clear recommendation here.

create folder

You can also create folders in the app itself, thereby separating different subject areas. For example, separate work notes from your holiday checklist or private notes. You can easily create a new folder by tapping on the “

pro tip: You can also move notes to another folder later. To do this, tap on “Edit” within the folder and select the notes to be moved. Then tap on “Move” and select the destination folder. Finished.

Today’s apps, services and hardware make it easy to jot, sketch and save the things that inspire you.

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How to use apple’s new notes app to organize your thoughts

How to use apple’s new notes app to organize your thoughts

The need to take notes goes back through centuries of human history. It’s no wonder, then, that even the earliest desktop systems in the 1980s included a basic “notepad” program. But digital note-taking tools have been improving rapidly. Far beyond simple typed text, you can now save photos, audio and video clips, web links, sketches and more — all on your smartphone.

Whether the task is making a simple grocery list or organizing a complex projects like a home renovation, there is a note-taking program for you. Here’s how to sort through the options and get started.

Step 1: Sample Google Keep or Apple Notes

New to digital note-taking? You can ease into it with a freebie from Google or Apple.

Google offers Google Keep. If you’re on the Apple side of the fence, you have the Notes app for iOS, as well as a desktop version for Macs and online in iCloud.com. With both , you can retrieve your files on any device — as long as you are online, logged in to your user account with the company and set to sync.

Step 2: Add Text, and More

Google Keep and Apple’s Notes apps easily handle basic text input, but can do so much more, too — like saving images and web links into your notes, which can be helpful for detailed projects like a kitchen remodel or genealogical research. Each app has a text search function , so you can quickly round up all the websites and notes you’ve saved that contain your keywords, like “chicken” or “turkey” when you’re trying to find a specific poultry recipe.

With Google Keep, you can organize notes with labels and colors. Labels, like “Work” or “Personal,” help organize notes you take for different parts of your life. Color-coding your notes makes it easier to visually recognize and group them on screen — for instance, the notes on all the hotels you’ve researched for a vacation could be blue and the potential restaurants to visit orange.

You can also capture nearby audio within a note, or record a voice memo and have it automatically transcribed. For photos containing signs and words, use the Grab Image Text command; Keep’s optical-character recognition technology converts text in images into editable, searchable type.

Apple’s Notes app has a few tricks of its own, like quick formatting for checklists. You can also make a new note and tap the encircled plus (+) button in the tool bar to see a menu with a command for scanning a document into a note with the device’s camera. The same menu has additional options for importing or snapping a photo, or adding a sketch.

To learn all the features for each app, check out the online guides for Google Keep and Apple’s Notes.

Step 3: Try Out Other Apps

Don’t care for the manufacturer’s software? You have plenty of third-party programs in the app stores. Microsoft’s OneNote app, part of its Office software suite, is popular and available for Android and iOS.

Other apps include Evernote, which offers features like note templates, a Web Clipper tool for saving pages from a browser and the ability to search handwritten notes. It has been around since 2008 and has free limited and full subscription plans , with apps for Android, iOS, Mac and Windows. Bear (free and subscription plans for iOS and Mac) uses elegant typography and text-formatting shortcuts in its notes. The very basic but free Simplenote (Android, iOS, Windows, Mac and Linux) is also among the many alternatives.

Step 4: Go Back to ‘Paper’

If you don’t want to ditch the pen and paper entirely, no problem. You can still organize those notes with digital tools.

Several products help move your physical notes to the digital world. Many are aimed at visual professionals (and can cost around $200), like the notebook maker Moleskine’s Smart Writing System, which uses a traditional notebook and special pen to capture your handiwork and cloud-syncs it all to a tablet. Smartpens, like those from LiveScribe and NeoLAB, and Wacom’s Bamboo smartpads also digitize handwriting and sketches from paper.

Less expensive tools include the Rocketbook line of paperlike notebooks (starting at $16), with a free app that scans the pages to a variety of cloud services.

On a budget but still want to digitize your scribbles as a backup? Pick up a cheap paper notebook for a buck or two at the drugstore and use your phone’s camera to snap and store page pictures.

Whichever note-taking method you use, the online backup function keeps your collection safe, with tools to search and sort it. After all, making all those notes won’t do you any good if you can’t find them later.

How to use apple’s new notes app to organize your thoughts

The iPad is a visual tool. And with its retina display, it’s meant to be seen with great visuals. Apple didn’t add this spectacular display so that we could read; they added it so we could view it. So why type your notes in plain text?

That’s all you will get with the built-in Notes app provided with iOS, just plain text. While that does serve the purpose, the iPad can do so much more than just allow you to view plain text, so why not use it that way? The following is a list of six apps that will help you organize your thoughts with visual notes on an iPad.

1. Curator – Visual Notes

How to use apple’s new notes app to organize your thoughts

Curator lays out your thoughts in blocks. It is narrow to a certain extent, as it only allows for a five-by-five grid and only works in portrait mode. It is so visual that the best way to utilize the features of the app is to organize something such as a Christmas wish list or an article with lots of research. It’s best with websites and photos and limited text. Simple to use, working with drag and drop in your visual notes allows you to manipulate your ideas and thoughts into place.

2. Penultimate

How to use apple’s new notes app to organize your thoughts

The best part about Penultimate is that it’s part of the Evernote app family, allowing it to sync with your Evernote account. This means you will have your notes on all your devices, as Evernote can be accessed from your computer or your iOS device. It will work in both portrait and landscape mode, yet the “notebook paper” background does not move to landscape, so notes need to be written on a blank page or graph paper if you’re looking for landscape. Additionally entire sections can be moved with copy and paste around the page or even between pages. Penultimate will also work with a search command on your handwriting, but will not work with mine, meaning my handwriting must be really bad. You can add photos along with handwriting and drawings as well.

3. Springpad

How to use apple’s new notes app to organize your thoughts

What makes Springpad unique is that it can save several different types of items, and not just notes, photos, and links, but also television shows, movies, books, music, recipes, checklists, and more. You can build different notebooks that hold different items. One of them could hold the movies and TVs that you want to remember to watch. Another can hold your recipes and shopping lists. Another can hold your notes for a meeting along with links to websites to look up when the meeting is complete. If you save a product, a movie, recipe, or similar, it will look it up for you and will give you reviews of the movie, as many recipes as it can find for a certain food item, or tell you where you can buy the product you are desiring. You can also make your “Springs” public or private and follow others’ Springs as well, much like Pinterest.

4. Sticky Notes for iPad and iPhone

How to use apple’s new notes app to organize your thoughts

It’s sticky notes for the digital age. At first glance it might seem like the old Sticky Notes app on Mac, but it’s much more versatile for working with those visual notes. You can have different notebooks and can fill them with both notes and pictures. Instead of having a yellow post-it note that will stick to most surfaces, you can have notes on different colored “paper” and with different fonts and colored “inks.” It’s a simple app, but sometimes that’s all you need.

5. Popplet Lite

How to use apple’s new notes app to organize your thoughts

Popplets are like square bubbles. You can build a whole thought process with popplets. New popplets can be added and connected in any direction to follow your thoughts. You can add text, images, or drawings and change colors of the Popplets, as well as change the size and orientation of the type. There are more options in the paid version, but at the very least this free version gives you the option of trying the app for awhile before having to purchase it.

6. SimpleMind+

How to use apple’s new notes app to organize your thoughts

SimpleMind+ is much like Popplet, but more involved. Unlike Popplet, though, it doesn’t have the control of font size and orientation. Drawing another comparison to Popplet, to get more features, you have to buy the full version. These features are as mundane as color choice and as necessary as the option to add photos. There is also a desktop version for both Mac and Windows that allows you to view and edit your visual notes on all platforms. The free version is still very usable, but if you want the better features, you can always try before you buy.

Conclusion

There are so many different note-taking apps for iOS. There’s not reason to narrow yourself own to just one app that you keep on your iPad. Keep as many as you need for taking notes, whether they are visual notes or more straight text. These six apps laid out above are great choices for your visual notes depending on your need.

These free note apps bring something unique to the table to help you jot down your ideas.

Your smartphone and computer have replaced all paper notepads. But the right note-taking app is all about which unique features you are looking for.

In the world of note-taking apps, the debate usually boils down to OneNote vs. Evernote. But both of those might be overkill for you, or just not the right system. These other free note apps bring something unique to the table, like a chat-like interface, a visual spatial system, and speed.

1. InstaNote (Android, iOS): Chat-Like Note Taking App With Threads and Reminders

InstaNote is a note-taking app for the WhatsApp and WeChat generation. The interface reminds you of an instant messaging app, where you add each note like you were sending a text message. Think of it as a chat app where you talk to yourself. But hold on, there’s more.

Dig a little deep and you’ll be surprised to see how the app is packed with features. You can add a note in text, or record a voice note. These voice notes can be tagged with a simple caption to search for them later. You can also scribble notes on a whiteboard, add images from your phone, or add files. And all of this can be searched later, with neat filters to quickly find the correct note.

InstaNote also includes reminders, which you can set up as a one-time or recurring alarm. Star notes to save them as favorites so they’re easy to access.

You can also create Rooms to share notes with friends, inviting them via their email. InstaNote requires you to register to use it, but the open-source app is free and has no restrictions.

It might seem like a gimmicky app at first glance, but it’s actually one of the most feature-rich free note-taking apps we’ve seen. It’s worth checking out if you like to write short notes to yourself regularly.

Download: InstaNote for Android | iOS (Free)

2. Nute (Web): Minimalist Browser Tool to Write Notes Quickly

Nute is a progressive web app (PWA) for simple, minimalist note-taking. It’s a blank page where you can start typing immediately. The app will save anything you type in your browser cache, retaining it even after you close the app. Be careful of clearing the cache, you might lose your data.

The lightweight PWA loads quickly and is one of those nifty no-signup websites for everyday use. It has no ads and no trackers, and the developer says it will always remain free. Since all data is saved locally and there’s no registration, it doesn’t sync across devices.

Nute has no rich-text formatting or hyperlinks. It’s a simple text editor, like the Notepad app in Windows. The only difference is it runs out of your browser, and always saves anything you type in it. And yes, you can download all of Nute’s contents as a TXT file any time.

3. Nototo (Web): Visual Notes Arranged Like a Desktop

Nototo says that humans have incredible visual-spatial memory. Where the usual Notes apps puts everything into lists, Nototo expands it into a virtual space like a desktop. Add your notes into clusters, and arrange them how they make sense to your eye.

The founding stones are Note Blocks, which appear like text files on your computer. You can move them around, resize them, and give each a different color. These blocks go into Terrains, which is Nototo’s version of Categories. Each terrain has “mountains” as its boundaries, for a visual representation of a data set.

You can move these terrains and blocks, resize them, expand them, and manipulate them however you see fit. The idea is to create notes in a visual way that makes sense to you, without worrying about space constraints. Over time, you might find yourself remembering things better, and be able to locate data quicker.

Take a look at Nototo’s example of Helicopter Prison Escapes to know what can be achieved with this new system of notes.

4. Teria (Android, iOS): Simple and Efficient Note-Taking With Unique Features

Tiny things can make a big impact in how you use an app. Teria seems like any other note-taking app on the surface, but it does one little thing differently. Every time you start the app, it automatically creates a new note, ready for you to write in. And this makes a huge difference.

See, every time you start your Notes app, you are most likely looking to write a new note. Rarely are you trying to add to an existing note. By reducing a tap, Teria makes note-taking faster and more seamless, maximizing your efficiency. It’s such a simple little feature, but it alone is a reason to use the app.

Teria offers a few other unique features. It includes a built-in Streak mode, to create a habit of writing a note every day. Apart from list view, you can also view notes in a Calendar by creation date, which isn’t something any other notes app comes with.

The rich text editor offers the ability to add bold, underline, italics, and other formatting to any words. It also includes full-text search, which means all of the notes are searched rather than just their titles.

And it’s customizable. You can switch off the streak mode. You can set how many words count for a streak note. And in case you don’t want it to automatically create a new note on start, you can switch that off too.

Download: Teria for Android | iOS (Free)

5. The Zettelkasten Method (Web): Learn the Trendy Old-School Notes System

Prolific writer Niklas Luhmann authored 70 books in 30 years thanks to a note-taking system now called the Zettelkasten Method. It has become popular among productivity experts recently, and a few blog posts explain it well. Read:

  • How to use Zettelkasten to boost your creativity and productivity by Zapier
  • The Zettelkasten Method by Less Wrong
  • Stop Taking Regular Notes, Use a Zettelkasten Instead by Eugene Yan

A zettel, or half a sheet of paper, was Luhmann’s preferred tool to take notes. The idea behind each note was that it should fit into that sheet, and so you should set some personal limit for your digital notes. But the key lies in numbering these notes in an organic way.

The organic numbering allows for smartly interlinking the notes, so that each topic can be thought of in non-serial order, but later indexed intelligibly. Also, any note can cross-reference another note in the system, allowing for ideas to merge or sprout new off-shoots.

The Zapier post is a good introduction to the method, while Less Wrong’s explanation is the most detailed. Read all three articles to get a better idea of what the system is all about.

Once you understand the Zettelkasten Method, you can try applying it in any note-taking app like Evernote, OneNote, Google Keep, or SimpleNote. Some developers are creating specialized apps to take advantage of such interlinked notes. The most popular one is Roam Research, but it’s a paid note-taking app. For a free app, start with Zettlr.

Lightweight Note Apps

If these apps aren’t the right fit for you, you don’t have to go scurrying back to OneNote or Evernote. There are plenty of other lightweight alternative note-taking apps, and most of them are free. Check out SimpleNote or Turtl, they might be just what you need.

How to use apple’s new notes app to organize your thoughts

From taking notes with siri, to scanning and saving your receipts, to locking passwords with your face – Apple’s Notes app is PACKED with features you might not know about, but are bound to make your life easier and save you time. So open your notes app in preparation for this video, beause you are gonna want to remember what I tell you. THIS is how to use Apple Notes properly

You can actually take a new note while driving, multitasking, or if you just want to go handsfree! Simply say “Hey Siri, make a note “

If you select a folder, and swipe left on an existing note, by tapping the ‘lock’ icon, you can enable either Face ID, thumbprint, or a password to hide the contents of that note. This is an especially good feature to have if you store all your passwords here like me. If I make a new password for a platform, I can quickly and securely chuck my login into my passwords folder in a few seconds. Never loose a password again! Yew!

After editing or reviewing said note, tap the lock icon in the top right corner to relock it. If you do have multiple of these types of notes in a folder, just tap the ‘lock now’ icon at the bottom of the screen to quickly re-lock all those secrets. Boom, youre a ninja.

If you want to create a subfolder, just tap ‘New Folder’, give it a name, then hold down on it and drop it ontop of another folder. Tapping the new little grey arrow on right of the mother folder allows you to expand, or contract subfolders (for those of you who like to keep it nice and clean) *wink!*

You can also turn a normal folder into a subfolder by swiping left and tapping the – you guessed it- folder icon.

Tap the checklist tick icon before typing to begin the checklist format. swiping the individual checkpoint to the right will indent it, and if you hold down the circle of a point, you can drag it to a new place in the list. If you do already have text, highlighting it all and tapping the checklist icon will also put each new line in this format.

By holding down on a note, and tapping ‘pin note’ you can pin it to the top of your list within a folder. This is expecially useful if you require constant access to that particular note that week. Quick and easy.

Now you can share individual notes, or give others access to edit/view them. To share, open the chosen note and touch the box/arrow icon in the top right, this will give you your standard sharing options. Keep in mind with this though that only Airdropping will keep the different text sizes and fonts. Everything else will default to plain body text.

By ADDING people to your note however, all formatting will be the same, and the recipient will just be abe to access your note. This is great for shopping lists with your partner, constatly updating shared checklists, or even having somone review your writing. Access to notes can be given by touching the ‘plus profile’ icon on the top right of an open note, selecting a permission level, and then the platform you want to share it on. The recipient will receive a clean little, note bubble. when they click it, it will open as a new note in their notes app. Apple lets you know which notes have been shared by popping a little ‘profile’ icon next to the title. Very nice.

My Personal favourite. In a new note, if tap the camera icon, you can either take a photo, insert a photo, or scan a doc. Just hold it your device over a document, it will recognise the paper and automatically line up the edges. Tap save… give it a name… and hit done. If you don’t name it, Apple will usually just read the largest text use that as its title. The doc will automatically be converted to a PDF for easy export.

To export it, just hold it down and tap share… (go to receipts folder) If you want to store multiple scans in a note, like for example, all your receipts, this feature is PERFECT… though I recommend changing the image sizes to small for quickly sifting through. Just hold hold down on the scan again, and tap ‘small images’. Boom, easy scrolling!

As long as your printer is connected to the same wifi as your phone and is airprint compatible, you can turn any note into a hard copy in seconds. Just tap the note you want, tap share icon, scroll down and tap print.

If you jot notes down on your pc, but maybe use a different note app then you will love this. If you create all your iphone notes under the icloud location, you can access and add to them on your pc. You just need to google icloud, login, and save the URL to you taskbar. Now every note you take on your pc here will sync to your phone and vice versa! Pfft, who needs a mac.

If you would prefer a gallery view of all the notes within a folder, just pull down to reveal the gallery icon, and tap it. Very fancy.

If you just want to find a note quickly, tap on ‘All iCloud’, pull down to reveal the search bar, and enter your title or keyword. This feature is speedy and super accurate. It also gives you specific search filters. Of couse you could always just do a home screen search, but its good to know anyway. If I am ever returning something to a store and need my receipt quickly, I usually just search the name of the scanned doc in my home screen search and bring it up in a second.

Some of you might already know this, but if if you are the type who has creative or busy thoughts while laying in bed at night, and uses notes app to jot them down, then this can save you being blasted in the face by the white screen. apart from having your brightness on low, head to settings, display and brightness, and under appearance, touch ‘dark mode’. This will blacken the backround of notes app, but also change the backround of most of your defualt apple apps. Worth trying out.

This isn’t really a hidden feature, but it has worked really well for me and I wanted to share it. By adding an emoj in the title of my initial folders, I am able to navigate faster to my desired note, and also make the app a little more fun and personalised. Using caps for the titles of all my initial folders also helps prevent all the text from blending together.

If you turn off screen lock and turn your device sideways, it makes for a bit of a different app experience. Definetely worth trying out.

If youre using safari and find a webpage you want to save and maybe jot some thoughts down around… you can tap the share icon and then notes. This promt allows you to save that webpage as new note in an existing folder, and add some text to the note. Sweet!

If you need to scan a document or make a note in the moment, even from your lock screen, this is the fastest way. Jump into settings, control center, customise control, tap plus on the note option, and position it where you want within your control panel. Now once you swipe down on your phone, you can either tap the note icon to quickly make a new note, or hold it down for more options…. LIKE SCANNING. This works great for straight after you buy something and need to scan the receipt before you forget.

Anyway, you just became a pro notes user. Well done! But you know what is even more useful than notes?

Notes is a super-simple app on your iPhone that you can use to make lists, jot down ideas, and record anything you’d normally scribble down on a sticky pad or cocktail napkin. Notes you create are stored on your iPhone and, optionally, synced with your computer and other iOS devices through iCloud, Gmail, or another IMAP account, through Microsoft Exchange 2010 or later.

To get started, open the Notes app. The main Notes screen shows a list of any notes already saved in Notes.

How to use apple’s new notes app to organize your thoughts

You may see one or more notes listed even if you hadn’t previously created a single note using the Notes app. That’s because Notes can also come from email accounts set up on your iPhone for which you’ve turned on Notes.

Creating a new note

Tap the New button to create a new note. The keyboard appears, ready to capture your every thought or idea. Type the things you want to remember or tap the Dictate button and speak your mind. Tap Done to save your note and hide the keyboard. Tap Back to return to the Notes list.

Turning your iPhone sideways displays the landscape mode keyboard, which can help increase your typing speed and accuracy — although it does decrease the number of lines you see as you write your note.

If the wider keyboard doesn’t appear when you turn your iPhone sideways, flick up from the bottom of the screen to open the Control Center, and then tap the Portrait Orientation Lock button to unlock the Portrait Orientation Lock feature and flick down to close the Control Center.

Press and hold the Home button to activate Siri. When Siri is ready, just say, “Create a note,” and when asked, dictate your note. If your iPhone is connected to a power source and you turned voice activation on in the General settings of the Settings app, you can also say “Hey, Siri” to get Siri’s attention.

Searching and managing your Notes list

Notes are listed in chronological order, with the newest note appearing at the top of the list, and the least recently modified note relegated to the bottom of the list. Notes titles are automatically generated based on each note’s first line; if you enter a return in the first line, only the word(s) before the return appear in the title — you see more of the note title in landscape view.

When viewing the Notes list, you can do the following:

Swipe left across a note title to display the Delete button, and then tap Delete to delete the note. If you swipe by mistake, just tap Cancel at the top right of the screen.

Tap a note to view, edit, share, or delete the note.

When viewing a list of notes, tap the Status bar at the top of iPhone’s screen or drag your finger down the list to reveal the Search field, and then type in the first few characters of whatever you’re looking for. Note contents are searched and the titles of any notes containing matches to your search criteria are displayed; tap the note title to view that note.

If you’ve selected Notes in the Settings app by tapping General and then tapping Spotlight Search, any searches you perform from the Spotlight Search Home screen will search in Notes, too.

Browsing, editing, deleting, and emailing Notes

Notes you create can contain regular and accented letters, numbers, and symbols (in other words, any of the alphanumerical stuff you can type with the keyboard), as well as images you save in Photos.

When viewing a note, you can do the following:

To add more text or edit a note, tap where you want to begin typing or editing; the keyboard appears and you can then type or edit to your heart’s content.

Tap a second time to see the formatting menu and do the following:

Tap Select or Select All to highlight the text you want to edit. After you select text, the menu gives you editing options.

Tap Insert Photo to open Photos; tap the photo you want to insert in your Note, and then tap Choose. Notes reopens and you see the image in your note.

How to use apple’s new notes app to organize your thoughts

Shake your iPhone to display the Undo message; tap Undo to, well, undo what you just did. Shake again to display the Redo option and tap Redo to redo what you undid.

Tap Back at the top of the screen to return to the Notes list.

Tap the Delete button (the trashcan) to delete your note.

Tap the Share button to open the Share Sheet, and then tap the method you want to use to share your note — AirDrop, Message, Mail, Copy, or Print.

The Notes app is a terrific tool that you can sync with your iOS device and your Mac. One useful feature is the ability to create checklists. This makes Notes handy for to-dos, shopping lists, project tasks, gift lists, and more.

Along with checklist feature is a convenient setting. You can automatically sort completed items in your Notes checklists. So whenever you check the circle to cross an item off your list, it moves right to the bottom. This is helpful for seeing your remaining items at the top of the checklist, waiting for you to complete them.

Here’s how to enable the automatic sorting for Notes checklists on iPhone, iPad, and Mac.

Automatic sorting in Notes on iPhone and iPad

To enable automatic sorting for Notes on iOS, you’ll head to the Settings app and pick Notes.

1) In the Notes settings, tap Sort Checked Items.

2) Select Automatically.

3) Tap the Notes arrow at the top to exit.

How to use apple’s new notes app to organize your thoughts

Although you may sync your Notes between iPhone, iPad, and Mac, this setting is device-specific. So you can use automatic sorting on iPhone but sort manually on iPad or Mac if you like.

Automatic sorting in Notes on Mac

On your Mac, you’ll open the Notes app and its Preferences to enable automatic sorting.

In Notes, click Notes > Preferences from the menu bar. Then, tick the box for Automatically sort checked items.

How to use apple’s new notes app to organize your thoughts

Close the Notes Preferences and give it a test!

Since the setting is a simple checkbox, you can always turn it off later if you prefer to see your checklist items in the order you place them.

Do more with Notes

For other ways to make lists in the Notes app work better for you, check out these additional how-tos.

Wrapping it up

Moving items you complete in a checklist to the bottom keeps those you still need to do right at the top. This helps you see them clearly and not mixed in with those already done and out of the way. So enabling Notes to automatically sort completed items is a useful setting.

Have you started using Notes for checklists? What do you use them for; shopping, tasks, or something else? Share your thoughts!

Perhaps, you know how important it is to take notes regularly. And you make an effort to capture ideas every day. You also spend time recording your thoughts. But, you’re having trouble finding the best note-taking app.

If you’re a writer, you need note-taking apps you can depend on. This way, you can spend more time developing your ideas and less time waiting for inspiration to arrive.

This updated article features the best digital note-taking apps and tools for all types of operating systems and platforms. At the end, I’ve also got a free bonus which will help you proofread and edit your notes faster.

Apps We Recommend

1. Simplenote

Pricing: Free

Simplenote is used to capture digital notes

Simplenote is a free note capturing app with a cult following. There are Simplenote apps for Windows, Mac, iOS, and Android. You can also access Simplenote through a web app.

Simplenote is geared towards those who want to capture and organize text notes. Unfortunately, you can’t keep or store webpages and clippings in Simplenote.

To be honest, I like that about Simplenote.

It also plays nicely with the popular long-form writing application, Scrivener.

Previously, I used Simplenote to capture digital notes and ideas for articles on the go on my phone. You can categorize your notes using tags, and these tags make it easy to organize and find notes later on.

It also plays nicely with Notational Velocity for OS X, and it is great for taking notes at meetings (if you have internet access).

  • Minimalist
  • Widely supported
  • Can’t capture webpages
  • Not much use for those who work with multimedia

Tip: If you have an idea for a blog article, use the @blog tag to arrange and find these ideas later.

2. Evernote

Pricing: From free to $14.99 per month

It’s an “everything bucket.”

Evernote is one of the more popular cross-platform note-taking apps available today.

The logo for Evernote is an elephant for a reason. It’s an “everything bucket” in that you can capture, organize and store almost any type of digital note with your phone, web browser, or desktop client.

Evernote has apps for Android and iOS as well as desktop apps for Windows and OS X. You can also access it through a web browser and use several different browser extensions to capture snippets of web pages for your notebooks.

When I first wrote this article, I relied primarily on Simplenote. Then, a few years ago, I migrated all my notes from my paper systems and Simplenote into Evernote and added PDFs and pictures.

I capture ideas for articles I want to write, I “swipe” articles by others that I want to reference later on, and I even store audio recordings and photo notes in Evernote.

I subscribe to numerous blogs, and when these bloggers send me free content, I store these giveaways in Evernote too. This way, my desktop, and email aren’t cluttered, and I can find this content easily.

A few years ago, I attended a Photoshop course, where the lecturer shared an Evernote workbook of useful articles and images with the class. This is an excellent way to take advantage of Evernote’s free multimedia features and share them with others.

I’m happy to pay for Evernote as it’s a powerful digital note-taking app. A free version is available. The premium version starts at $7.99 per month.

How to use apple’s new notes app to organize your thoughts

Just don’t think of a Notes table as a spreadsheet because it’s not going to add up figures or alphabetize a list. We’ve got Numbers for that. Still, the new feature adds a little flexibility that Notes didn’t have before.

Here’s how tables work in Notes in macOS High Sierra.

How to create a table in Notes

If only a new table was this easy to come by in real life, we’d never have to spend a day at IKEA again.

  1. Launch Notes from the dock or Finder.
  2. Click the Table button in the toolbar. It looks like a table: two columns of three rows. Alternatively, choose Format > Table if, for example, your Notes window is so narrow that you don’t see the Table button in the toolbar.
  3. Start typing in the first box.
  4. Click Tab to navigate between boxes as you type, or click on a new box.

Click Return as you’re typing to move to the next row.

How to add more columns and rows to your table

The default table is two columns by two rows, but you aren’t limited to that.

  1. Launch Notes on your Mac and navigate to the note you want to manipulate or create a new one.
  2. Place the cursor in the last row and press Return to create a new row.
  3. Put your cursor in any cell, and when the ellipses button appears at the top of the column, click it to create a new column.
  4. Click the downward arrow that appears at the top right of the column.

Click Add Column Before, Add Column After, or Delete Column in the pop-up that appears.

How to use apple’s new notes app to organize your thoughts

How to rearrange rows or columns

Notes makes it easy to drag columns or rows around, too. Unlike a true spreadsheet, you can’t sort your table’s data, rearranging the rows alphabetically or numerically, for example. (So if you have a lot of data, a spreadsheet is still better.) But you can slide them into new positions yourself.

  1. Launch Notes and navigate to a Note with a table or create a new one.
  2. Click to place the cursor in a cell in the row or column you want to move. A little ellipses button will appear to the left of the row, and above the column.
  3. Click and hold one of those ellipses buttons to release the row or column from its position.
  4. Drag the row or column to a new position. The other rows and columns will jump out of its way.

Let go to place the row or column in its new place.

How to use apple’s new notes app to organize your thoughts

How to remove columns from a table

Easy come, easy go.

  1. Launch Notes and find a Note with a table in it or create a new one.
  2. Place your cursor in any cell in the column you want to remove.
  3. Click the ellipses button that appears at the top of the column. This highlights the column in yellow and makes a downward arrow appear at the top right of the yellow box.
  4. Click the arrow at the top right of the yellow box.

Click Delete Column from the pop-up menu.

How to use apple’s new notes app to organize your thoughts

How to convert text to a table

If you’re working on a list in Notes, it’s easy to turn that into a table.

  1. Launch Notes on your Mac and find a Note or create a new one.
  2. Select one or more lines of text. The shorter the better; a list works best.

Click the Table button in the toolbar, or choose Format > Table in the menu bar at the top of the screen. A table is created with your selection in the first column. You can fill in the second column yourself.

How to use apple’s new notes app to organize your thoughts

Alternatively, you can paste text into an empty column of cells. If the text in your clipboard takes up more than one line, each line will appear in a new row in the table.

How to convert a table into plain text

If you decide your table’s no longer needed, you can still keep the text inside.

  1. Launch Notes on your Mac. Create a table or find a note with one in it.
  2. Click to place your cursor anywhere in the table.
  3. Click the Table button in the toolbar.

Click the Convert to Text option that appears. Alternatively, choose Format > Convert to Text from the menu bar.

How to use apple’s new notes app to organize your thoughts

How to format text inside your tables

Your formatting options are slightly reduced, but here’s what you can do.

  1. Launch Notes.
  2. Call up the Fonts window by pressing command-T on your keyboard.
  3. Use the Fonts window to change the selected text’s font, typeface, size, and color. Regular keyboard shortcuts work too. For example, bold text with command-B.
  4. Italicize text with command + I.

Add a link by selecting text and pressing command-K. You can link up just some of the words in a cell or all of them.

How to use apple’s new notes app to organize your thoughts

How to delete multiple cells’ contents

You can clear out big chunks of your table at once.

  1. Launch Notes and find a note with a table or create a new one.
  2. Click a cell and drag it across the table. This creates a selection that will be outlined in orange.

Right-click the section outlined in orange and click Delete Cell Contents.

Think of Evernote as the engine that helps keep your world running.

If you peeled back the hood, you’d be surprised to see that there is the capability to create an engine that is reliable and trusty (like a Ford), or super sporty (like a Ferrari).

But, how exactly do you get that engine working?

No matter which ‘engine’ you desire, the important thing to remember is that the system should reflect your needs. A family of four won’t be needing that sports car as much as they would a minivan or an SUV. It’s the same in Evernote: you want to figure out what your challenges are, and then decide which organizational system will best help get things done productively.

Organization has always been a hot topic on our blog, social channels, and forum. Since the power of Evernote is its flexibility, arguments over which system is best won’t go away anytime soon. For all the unique people who use our product, there are limitless ways to harness it.

From stacks to tags to no system at all, here is a roundup of some of our favorite organizational methods.

1. Search

Setup Difficulty Level: Easy

Maintenance Level: Easy

One of the biggest dangers when adopting an organizational system is overthinking things. What do you capture? How do you categorize content? How will you find it later?

Theoretically, you don’t need to organize at all. You could create a limitless number of notes and rely on Evernote’s powerful search to find any content within them, even text in attached files like PDFs.

Relying on search as your organizational structure also allows you to import a ton of content from outside of Evernote without worrying about which notebooks or tags to use. You can capture content with our web clipper, send emails directly into Evernote, or even invoke apps to smartly capture content for you like IFTTT, Zapier, or Scannable.

2. Tags

Setup Difficulty Level: Moderate

Maintenance Level: Moderate

To tag, or not. That is (very) often the question. Tags can be the basis of a robust productivity worfklow, and they have many champions. Michael Hyatt and Thomas Honeyman immediately come to mind. Both have written very extensively about how and why they use tags.

The biggest factor is that tags help build a foundation tailored to their specific workflows. For Michael Hyatt, nested tags provide a necessary structure that keeps his filing system on task and efficient.

Social media guru Bryan Kramer views tags as a powerful way to archive information and quickly find it later in an effort to build his personal brand:

True, tagging may initially seem a like bit of a chore. However, you don’t need to tag every [note]. Just the really important ones that will allow you to archive your information for an easier search later on. And if you happen to use to wrong tag, no sweat. Evernote has a forgiving organization system that allows you to recall your last search and even cross reference details.

Resources & Guides on Evernote Tagging:

3. Notebook Stacks

Setup Difficulty Level: Moderate

Maintenance Level: Easy

If notes are the fundamental element of your content, then you want to be able to structure them in a way that suits your needs. One of the best ways is the power of notebook stacks .

As Evernote productivity consultant Stacey Harmon notes, stacks are the building blocks to success within Evernote:

Notebooks and stacks… provide human friendly organization to your data in Evernote. You can visually group notes and projects together in any way that suits you. Think of notebooks as manilla folders, and stacks as filing cabinet drawers.

Harmon also emphasizes that it’s vital to embrace finding a system that works for you. Evernote is flexible enough that you can settle on a framework for organizing, and if you don’t like it, it’s relatively simple to adopt a new strategy quickly.

“Don’t be afraid to create notebooks and stacks and organize them any way you like,” Harmon says. “It is not difficult to change your notebook and stack structure. Once data is in Evernote, it is very easy to move around [you just need to learn how]. Most users go through several iterations of their notebook and stack structure over time. What you keep in Evernote evolves. How you conduct business evolves.”

No matter how your business does, your notebooks and stacks can evolve right with you.

Resources and articles:

4. Note Titles

Setup Difficulty Level: Challenging

Maintenance Level: Moderate

You can also use the titles of your notes themselves to create an organizational system that’s as flexible as your imagination allows.

Author Jamie Todd Rubin prefers to create naming conventions that are not redundant and help him use search in a more powerful way. For example, he set up a naming structure that helps him understand what books he has read in a given time.

I keep track of all of my reading in Evernote. I like knowing when I started reading something and when I finished reading something. (I have a whole collection of scripts that pulls interesting analytics from this data.) If I wanted to see the list of things I’ve read by Stephen King, for instance, I could run a simple search that looks like this:

Naming conventions can also be used to organize notes within notebooks. To take advantage of this trick, it helps to know:

  1. Special characters ( .,_,@#!) will sort before numbers.
  2. Numbers (0 – 9) will sort after characters and punctuation but before alphabetical characters.

Resources and articles:

What’s your favorite way to organize notes? Let us know in the comments.

How to use apple’s new notes app to organize your thoughts

Modular productivity apps are getting more and more popular these days.

*Affiliate links used

We use and love Notion, but many people are starting to try out more modern forms of note-taking, ones that resemble Notion’s open nature, but provide you with a richer note-taking experience.

One of those is Roam Research .

Today we’re going to share all you need to know about Roam and how to get started with the application.

🧠 What is Roam Research?

Roam is an “note-taking application for networked thought” specifically designed to help you connect your thoughts and group them together in related bits of information, without having to copy and paste links. A little like you would with your own brain.

How to use apple’s new notes app to organize your thoughts

A key aspect of the app is that links are “bi-directional”, meaning that you can move back and forth between your ideas in a fluid way.

Even with the lack of a folders/notebook system, you can still create hierarchy inside the notes, but each page belongs to itself, solving the issue sometimes encountered with apps like Evernote or Notion that make us decide where to place your notes.

📊 What Features make Roam special?

How to use apple’s new notes app to organize your thoughts

Notes: Creating a new note is quite simple, you can either go on the left sidebar and click the + symbol next to All Pages or simply type the title of the page in the search bar at the top of the page. Using the / command you’ll have a list of all the kind of elements you can add to a note.

How to use apple’s new notes app to organize your thoughts

Sidebar: while you work on your main note, you can also open another one in the sidebar (Shift-Click on a tag or title). This is very useful especially if you’re doing some research and you need to look at multiple things at once.

Daily Notes: this is where you can easily keep your random notes and plan your day, a new page is automatically created every day. Clicking the daily notes link in the left sidebar opens for you a log of all the daily pages organized by date.

Graph Overview: this feature can be used as a connector to get a bird’s eye view of all your pages and how they are interlinked. You can zoom in and out according to your needs.

How to use apple’s new notes app to organize your thoughts

👋🏼 How does Roam Compare to Notion and others?

Roam is a fairly new application and it has been often compared to Notion for its ability to help you create personal wikis and the way you can add elements to your notes (such as blocks, embeds, todo’s, and so on).

Notion is fundamentally different to Roam. Roam provides a note-taking experience that connects notes together, whilst Notion offers more of an open canvas approach that allows for any form of work – more tailored towards project management tool.s

However, Roam can be better compared with the likes of other outliner apps like Workflowy and Dynalist, even if it takes nesting to a whole new level going even further with some unique features like the graph overview and the bi-directional linking.

How to use apple’s new notes app to organize your thoughts

When I was a novice writer, I chafed at the idea of using an outline. I was certain organizing my thoughts in advance would stifle my creativity and make my writing stiff and uninspired. After all, how can serendipity happen if you’ve got everything planned?

But then I started creating content for a living, and I needed to turn out several polished articles every week. I write at least 240,000 words per year to earn my keep. That’s only about half of War and Peace, but it still feels like a lot. I try to write quickly so I’m not still awake toiling away at the keyboard at 1 a.m. with a cup of tea and a couple of graham crackers. (1 a.m. graham cracker calories do seem to count, by the way.)

I discovered that it was taking me a long time to finish my articles because, when my creative mind was unfettered, I had a tendency to ramble in a chaotic stream of consciousness that I would then have to go back and structure in order for it to make sense. Not only that, but I would over-research. I’d wind up with a thousand words before I realized I was only one third of the way through my article. I’d have to go back, refocus, trim down, and sometimes even start over.

And so, I started outlining. And it saved me. Not only from sleep deprivation, but from graham-cracker weight gain. Here’s my step-by-step process. And it works!

1 Do some reconnaissance reading.

Unless I know my topic inside and out, I start with a little reconnaissance reading. I head to Google and look at what others have written on my topic. I try to think of new and interesting ways to address it. I look for an angle.

The easiest way to find an angle is to look for knowledge gaps in the articles you scan. Let’s use this article as an example. I searched to see what others had written on the topic of how to write an outline. I found a lot on the basics of structure, but not much about how to actually use outlines to improve the organization of your writing. Voila! An angle!

As you’re reading, take notes when you see interesting research or quotes you might want to share. Note the URLs, too, so you can reference them with links in your article. I keep my notes in a Google Doc on the same page where I’m eventually going to create my outline and write my article. Having all the information in one place will allow you to write faster when the time comes.

2 Write down your objective.

Now that you’ve figured out an angle, it’s helpful to write down an objective. What do you want the reader to understand by the end of this article? Put some thought into your objective and see if you can write it in one sentence. My objective for this article was:

Everything you write should support your objective. An objective will help you stay focused and prevent you from drifting off on tangents.

3 Create a list of all the main points you want to make.

I often begin this step while I’m doing my recon reading and ideas are popping into my head. This can be a quick brainstorming process. Don’t invest a lot of energy in organizing just yet. You’ll get to that in the next step.

4 Organize, revise, and eliminate.

Now it’s time to organize the list of points. Figure out the structure of your article. Will it work well as numbered how-to steps? A listicle? In standard essay format?

Take a look at the points you’ve jotted down and begin putting them into a logical order. Cross-check each point to make certain that it’s relevant to your objective. If you’ve strayed off the path and included extra information that doesn’t really fit the scope of your article, eliminate it.

You may come across a few things that don’t quite fit into your article as their own sections, but seem important to mention nonetheless. Those elements make great sidebars. In this article, you’ll see them used as tips. Pretty nifty, huh?

As you revise, start putting your outline into a standard format. You don’t have to be too formal about this process, just organize everything into a bulleted or numbered list. (If you want to be traditional, use Roman numerals. I think they make my outlines look fancy.) Include topic segments. Under each topic segment, indent and include the points you’ll discuss in each paragraph. You don’t have to get too granular here—all you’re looking for is enough information to help you remember where you’re going and keep you organized and on track. My outline for this article looked like this:

B. Becoming a professional writer made me change my tune

C. Outlining brings structure to chaos

II. Do some recon reading

A. Look for angle, ways the topic has not been covered

B. Take notes while you’re reading/record URLs

C. Don’t go too far down the research rabbit hole

III. Make a quick list of the points you want to make

IV. Organize the list into a formal outline

A. Get rid of anything that doesn’t support objective

1. Save extra stuff in a clip file for future use

B. Some extra stuff is worth keeping as tips/sidebars

C. Demonstrate standard outline format

An outline isn’t a prison—it’s there to guide you, not control you. You can take conscious detours, or change things around as you write. Outlines are just guidelines, so they shouldn’t feel restrictive. And yet, you’ll be surprised how the simple act of creating one will give your articles more structure and keep them focused and on-point. You’ll write with more clarity, and you’ll do it all faster and more efficiently. Outlines for the win!

Wanna be productive in taking notes? Learn how to use OneNote in a more productive way. You have lot of apps and tools to choose when it comes to taking notes and saving information. OneNote however, stands out top among other note-taking apps for its incredible flexibility, colorful GUI, and exceptional feature Taking Notes Become more fun and creative lets know how.

How To Use OneNote In a Productive Way

I am using plain text files or paper notebooks or powerful tools like Evernote. But no matter what I use, I always come back to OneNote. If you haven’t given it a just try it.

OneNote has been in Microsoft portfolio for a dozen years as part of the Microsoft Office suite. Still the app has long been probably the most underrated app in Microsoft’s. couple of years ago the app was part of paid app but recently Microsoft makes that app free and lunch that in major platform like Windows, ios, Android.

If you Feel limited by simple notes apps and always tend to think visually. You’ll like OneNote’s free-form notes canvas, which lets you add any kind of content—including tables, audio, videos, image, files—anywhere on the page.

If your fond of sketching out ideas then its ink tools will let you draw this via Trackpad, Mouse, Stylus even your Finger too.

If you are working hardcore research then it’s help you more organized

In simple term it digital notebook let you take note in your way.

How To Use OneNote (tutorial by Techyuga)

Step1: First you need download the OneNote from Microsoft Store or Website, also you can download it from App Store and Play store for iOS and Android Device.

Note: You’ll need a Microsoft account to use OneNote since your notebooks and notes will be stored on Microsoft’s free cloud service, OneDrive. If you are an Office 365 subscriber, however, you can store your notebooks anywhere on your hard drive.

Step2: The Home Page Will Look like this

How to use apple’s new notes app to organize your thoughts

Step 3: Sections help you group information in each notebook with colorful tabs for example, if you have a notebook for a specific project, you could create sections for each phase of the project

How to use apple’s new notes app to organize your thoughts

Notes: OneNote gives you 16 colors to choose from for those section tabs

Step 4: Pages Unlike typical notes apps that work like word processors, on its pages, you can place and drag content around anywhere on the page: checklists next to photos, text boxes side by side, audio recordings next to your notes, and so on.

How to use apple’s new notes app to organize your thoughts

Step 5: Draw option let you implement your imagination and creativity.

How to use apple’s new notes app to organize your thoughts

Note: On iOS, you can use 3D Touch to quickly add a new note or take a photo

To do list

Notebook/section/page approach to notes, but you can get even more granularity by using tags. Tags are good for relating notes that exist across different sections.

It comes with a bunch of default tags (e.g. Important, To-Do, etc.) but you can create as many Custom Tags as you want. Make good use of this because it’s a lot more handy than you might first expect.

How to use apple’s new notes app to organize your thoughts

Quick Access Toolbar

At the very top of the OneNote window along the title bar, if you look to the left, you’ll see a handful of shortcut buttons. These make up the Quick Access Toolbar, and the best part is that you can customize which buttons show up on it.

How to use apple’s new notes app to organize your thoughts

Interlink

Another best organizational feature is the ability to create Internal Links, or clickable links that take you to other notebooks, sections, and pages. The larger your notebooks and the more notes you have, the more useful this feature becomes.

To create a link, just right-click on any tab — whether notebook, section, or page — and select the Copy Link option. Now all you have to do is paste it somewhere

How to use apple’s new notes app to organize your thoughts

Embed anything in OneNote

You can embed all sorts of content in it and make that content searchable or convert it to a different format. For example, from the Insert menu, you can:

Record When You Can’t Write

One of my favorite features in OneNote is the ability to add more than just text. You can also add recordings – either audio or video!

How to use apple’s new notes app to organize your thoughts

Embed live video or clips:Insert YouTube videos, Google Maps via Microsoft Sway, 3D sketches from Sketchfab, animated GIFs

Share You OneNote:

If you want to collaborate on OneNote and projects with others, it’s help you do that also. You can share shopping lists or other project activity with other, reference material with your team, and pretty much anything else you store in it.

Make sure your notebooks are synced to your OneDrive account if you want to share them with others via email or any file sharing medium.

Extended feature:

You can use OneNote to integrate with other service for your business

For example, you integrate with Zapier.

I hope, above article will help you in learning how to use OneNote in a more productive way. For More complete tech tips you can check our blogs

There is no single way to effectively organize a classroom.

The big idea behind organization is systematic accessibility. When there is a clear system that allows the parts of that system to be accessible to those who need it, that’s organization. Indicators of organization may might be outward orderliness and neat and tidy packaging, but it’s possible for organization to tend towards clinical aesthetics, where things are difficult to find and use, but boy doesn’t it all look lovely?

Because organization is a subjective idea, what works for one teacher may not work for another. With that in mind, we’ve collected what we see as essential apps for the organized teacher and organized classroom.

These are apps that allow teachers to store files, manage class rosters, share student work, and more. (This might be a good time to recommend tagging your curriculum as well.)

18 Essential Organization Apps For Teachers

This app can help you organize: You undoubtedly know what Google Drive is useful for as a teacher. If it actually helps you organize your teaching depends on how you use it–and how consistently you use it. But in today’s classroom, it’s may be the best general organizational tool available. And it’s free, to boot.

This app can help you organize: How you share student work with parents and their support system at home

3. Remind

This app can help you organize: How you communicate with students and their families

4. Pocket

This app can help you organize: The reading materials you find on the internet–either to share with students or read later for yourself

5. Trello or Slack

These apps can help you organize: professional growth plans, PD hours, project-based learning, PLC meeting notes, etc.

6. Amazon

This app can help you: though not technically an ‘app,’ Amazon can be a useful way to create ‘wishlists’ for classroom needs–either to share with others helping to fund that list or to curate and organize ‘stuff’ you think can help your students learn (books, robotics, art supplies, science lab kits, etc.) The links above is an affiliate link.

7. Alora

This app can help you: keep and track attendance

This app can help you organize: All of your notes and other digital ‘snippets’ from your teaching, reflections on your teaching, concept mapping from reading or conferences, and so on.

This app can help you organize: Your teaching, in general including logging students’ attendance, add behavior notes for students, record student grades, and create student-level reporting.

This app can help you organize: How you grade and share assessment results on multiple-choice tests

11. Edmodo

This app can help you organize: How you gather and communicate with classes and colleagues online

12. Canva

This app can help you organize: Your graphic design, worksheets, bulletin board material, schedules, rosters–anything ‘teaching stuff’ you created yourself

13. Spark

This app can help you organize: Your email

This app can help you organize: General organization of your classroom online

This app can help you organize: Like Google Drive, you either already use Pinterest or have a reason you don’t. But a collection of organizational apps for teachers wouldn’t be complete without what may be the most popular app for collection and organizing on the internet today.

This app can help you organize: Student videos about learning topics

17. Apple Notes or Google Keep or Evernote

These apps help you organize: Quick-access ideas, to-do lists, and notes

This app can help you organize: Websites you depend on for your teaching and professional growth as a teacher

There might be affiliate links on this page, which means we get a small commission of anything you buy. As an Amazon Associate we earn from qualifying purchases. Please do your own research before making any online purchase.

Are you looking for the best journaling app to record all your thoughts, memories, and ideas this year?

Pen-and-paper journaling has its benefits, but digital journals have the advantage of being more convenient and possessing additional capacity for multimedia storage.

Journaling apps in your smartphone or tablet allow you to record your thoughts while on the go. You don’t even have to worry about bringing along the right pen for your journaling.

Furthermore, these apps have the capacity to hold hundreds (or even thousands) of multimedia files, such as video clips and photographs, to help you relive special moments.

Read on to discover the standout features that make the 11 apps you’ll find in this post worth checking out.

What You Will Learn

Best Journal & Diary Apps to Track Your Daily Thoughts

1. Momento

How to use apple’s new notes app to organize your thoughts

If you want to consolidate your life memories from different social media platforms into a single space, you might want to try this app.

All of your posts from Twitter, Instagram, and other social media sites can be brought together in one place. You can even include your past Uber transactions and saved playlists in Spotify.

In addition to providing an archive of your social media activities, this app also allows you to create a private journal. Simply type in your entry for the day in rich text format, then add photos, create some tags, and add a location.

Not sure what to write? You can set the app to send pre-set writing prompts, such as “How was your day?” to get you in the journaling mood.

If you want to relive special memories, the app groups posts from all your linked social media accounts and your journal in a consolidated timeline.

The free version allows linking of up to three social media accounts. Meanwhile, the premium version has an unlimited linking feature. For privacy, the premium service has a passcode and TouchID feature.

The app is free to download, with an option to upgrade to premium starting at $2.49 per month. In-app purchases such as multiple photos and the lock code cost $1.99 and $0.99, respectively.

One of the more prominent changes introduced in iOS 14, and one that is generating a lot of interest, is the addition of widgets that can be added to any page. There are all sorts of weird and useful things you can do with them (especially if you’re willing to play around with apps such as Shortcuts and Widgetsmith). To begin, here’s how to add an existing widget to your home screen:

  • Touch and hold an empty area on your screen until your apps jiggle and show minus symbols
  • Tap the plus sign in the upper-left corner, and you’ll bring up a menu of existing widgets

Touch and hold your screen and tap the plus sign.

You’ll get a selection of widgets to choose from.

  • Tap on the widget you want to add. Swipe left and right to choose the widget’s size and shape.
  • Tap “Add Widget”
  • Once you’ve added the widget, tap anywhere on the home screen to go out of edit mode

Swipe sideways to choose the size and shape you want.

Long press on a widget to remove it.

Note that the first time you tap the new widget, you may be asked to adjust its features (for example, to tell a weather widget what you want it to report).

To move the widget around the screen or to another screen, just long-press it until it starts to shake and then move it where you want it. If you want to get rid of the widget, long-press to bring up a remove option.

But wait — there’s more:

Create a widget stack

You can create a stack of widgets if you want to save space or if there’s one widget you’ll only want to use occasionally.

To create a stack:

  • Select a widget for your home screen as described above and place it where you want it. Select the next widget you want to stack (you can stack as many as 10) and save it to your home screen
  • Long press the widget so that you can move it around the screen, and place it on top of the first. Note that the widget must be the same size and shape; you can’t, say, place a small widget on a medium-sized one.

To see each widget in your stack, swipe up or down on the top widget and the next one will be revealed.

You can stack your widgets (notice the dots at the right side of the stack).

Long press on a stack to edit it.

If you want to change the position of or remove any of the apps in the stack:

  • Long press the stack and select “Edit Stack”
  • Press the three lines to the side of each app to change its position in the stack
  • To remove the app, swipe it to the left

Create a Smart Stack

Apple has also created a feature it calls a “Smart Stack,” which will automatically choose which widget should be on top depending on your location, what time it is, or what you most often look at.

iOS 14 comes with a pre-built Smart Stack made up of a group of selected apps. You add that stack the same way you’d add any widget:

  • Long press on your home screen and tap the plus icon in the upper-left corner
  • Scroll down until you see the widget called “Smart Stack”
  • As with the other widgets, scroll sideways to choose the size you want, and then tap “Add Widget”

Choose the “Smart Stack” widget like you would any widget.

“Smart Rotate” turns almost any stack into a Smart Stack.

Once you’ve added it, you can change the order of the included apps or remove the ones you don’t want, the same way you’d remove any stacked apps. Or if you want to start from scratch, you can create your own Smart Stack:

  • Long press any stack you’ve created and select “Edit Stack”
  • Toggle “Smart Rotate” on

Use widgets on iPads

You can also use widgets (and widget stacks) on iPads — however, they can only be placed in the Today view on the left side of the left-most screen. Otherwise, the process for adding and stacking widgets is the same as on the iPhone — as is the process for creating Smart Stacks.

If you want to keep your widgets in view no matter which screen you’re on, you can.

  • Press and hold an empty area in the Today View
  • When you see “Keep On Home Screen,” toggle it on

Meanwhile, if you want to start creating your own widgets or find out what you can do with the new App Library, check out these articles:

How to use apple’s new notes app to organize your thoughts

Is your mind a jumble of never-ending ideas, thoughts, and plans? Mine certainly is most of the time, which is why I like using mind mapping apps on my iPad and iPhone to keep track of everything.

Mind maps are diagrams that make it easier to see the connections between different pieces of information and visualize your ideas. They have innumerable uses for organizing, planning, and implanting all kinds of projects.

However, they can be time-consuming to draw manually, which is why I’ve found some mind mapping tools that make the process much quicker. An added advantage is that they are easier to edit, customize, save, and share. Here’re some of the best ones across the iOS App Store.

1. SimpleMind: Best mind mapping app for students

How to use apple’s new notes app to organize your thoughts

Simple Mind will stimulate your creativity with its free canvas layout, where you can start a node anywhere to build your mind map. Nodes do not necessarily have to be attached to a parent node either, so you can take your time constructing ideas.

Further, it supports many types of attachments such as documents, links, images, audio notes, and even videos.

One unique feature is its capability to create maps from PDF files, saving a lot of time. This makes it one of the best mind mapping apps for students. I appreciate the built-in support for varied cloud services, including Dropbox, OneDrive, Google Drive, Nextcloud, and iCloud.

Moreover, there are no ads even in the free version, allowing you to use it without distractions. However, you will need a paid subscription to store your work in the cloud.

Flagis is a simple universal solution for managing everything important to you.

Simply organize your tasks to a unique structured view according to your mind map and get the opportunity to send tasks to others with clear feedback.

It’s easy, intuitive and well-arranged.

Get your own reliable personal assistant!

Use Flagis to:
– Stay organized from all your devices – phone, tablet, laptop or computer.
– Manage all your tasks and notes in one place.
– Enter and organize tasks the moment they pop into your head.
– Create your own unique structured view to suit your needs and according to your mind map.
– Get quick entry and easy search for each task.
– Get the possibility to have one task in multiple categories.
– Easy filtering to display only the task you need.
– Write comments and chat with other people in every task.
– Upload files like documents, photos, videos, etc. to every task.
– Set due dates and reminders to meet your deadlines and never forget a thing.
– Send a task with clear feedback. The receiver of the task has the option to accept or to reject the task.
– Keep track of your workload and progress.
– Create tasks and notes on the go.
– View your to-dos in one list.
– Access your tasks and notes anytime, anyplace, anywhere.

Flagis enables you to be efficient and get more free time to enjoy your life!

How to use apple’s new notes app to organize your thoughts

While the Voice Memos app gives you a great way to capture notes with dictation, the app has been lacking in ways to organize it. This has been especially disappointing for those who use the app often and have many recordings.

Luckily with iOS 14, iPadOS 14, and macOS Big Sur, Apple made some updates to Voice Memos and one of the improvements is the ability to use folders. This means you don’t have to rely solely on a naming convention to keep your recordings organized.

Here’s how to create folders and file your recordings in Voice Memos.

Organize recordings in Voice Memos

Create a folder in Voice Memos

Creating a folder in Voice Memos is super easy on iPhone and iPad. Once you do, you can start moving your recordings to your folders. Open Voice Memos on your iOS device and then do the following.

1) On iPhone, tap the arrow on the top left and on iPad and Mac, tap or click the sidebar button.

2) Here, you’ll see All Recordings. You could call this the main folder that contains, well, all of your recordings.

3) At the bottom, tap or click the New Folder icon.

4) Give your folder a name and hit Save.

How to use apple’s new notes app to organize your thoughts

Your new folder will show up in the My Folders section of the menu. You can continue creating new folders the same way or jump into moving your recordings.

Move a group of recordings to a folder

To get a head start on organizing your Voice Memos, you can move them to folders in bulk on iPhone and iPad.

1) Tap Edit at the top of your recordings list.

2) Select the recordings you want to file and tap Move at the bottom.

3) Pick a folder and you’re set.

How to use apple’s new notes app to organize your thoughts

Individual and new recordings

If you want to move an individual recording on iOS, swipe from right to left, tap the folder icon, and pick the folder. On Mac, drag a recording to the folder.

For new recordings, you can select a folder and then record your memo. This way, your new recording will already be in the folder you want.

Edit folders in Voice Memos

You can rename, delete, and rearrange your folders in Voice Memos. Head to the folder list using the arrow on iPhone or sidebar button on iPad and tap Edit at the top. Then, do one of the following.

To rename a folder, tap the actions icon (three dots) and select Rename. Type in the new name and tap Save.

To delete a folder, tap the minus sign and then the trash can or tap the actions icon and select Delete.

To rearrange folders, tap and drag using the three lines to the right of the folder, then release.

How to use apple’s new notes app to organize your thoughts

On Mac, right-click a folder and pick Rename Folder or Delete Folder. To rearrange folders, just drag and drop them in the order you wish.

How to use apple’s new notes app to organize your thoughts

Wrapping it up

The ability to create folders to organize recordings in Voice Memos is a wonderful and overdue feature. So if you didn’t use the app before because of its lack of organization options, will you use it now? Let us know!