How to use microsoft word’s built-in screenshot tool

To use the Snipping Tool when you have a mouse and a keyboard:

Select Start , type snipping tool, and then select it in the search results.

To take a new screenshot using the same mode you used last, select New. Or, to choose the type of snip you want, select Mode (or, in older versions of Windows, the arrow next to New), and then choose a capture mode. When making free-form or rectangular snips, use your mouse to select the area that you want to capture.

Use the Save and Copy buttons at the top of the snip to save or copy it to the clipboard.

The available snipping modes are Free-form, Rectangular, Window, and Full-screen Snip.How to use microsoft word’s built-in screenshot tool

To use the Snipping Tool when you only have a mouse:

To open the Snipping Tool, press the Start key, type s nipping tool, and then press Enter. (There’s no keyboard shortcut to open Snipping Tool.)

To choose the type of snip you want, press Alt + M keys and then use the arrow keys to choose Free-form, Rectangular, Window, or Full-screen Snip, and then press Enter. ( Alt + M is available only with the latest update to Windows 10). When making a rectangular snip, hold down Shift and use the arrow keys to select the area you want to snip.

To take a new screenshot using the same mode you used last, press Alt + N keys.

To save your snip, press Ctrl + S keys. To copy it to the clipboard, press Ctrl + C keys.

Take a snapshot to copy words or images from all or part of your PC screen. Use Snipping Tool to make changes or notes, then save, and share.

Capture any of the following types of snips:

Draw a free-form shape around an object.

Drag the cursor around an object to form a rectangle.

Select a window, such as a dialog box, that you want to capture.

Capture the entire screen.

When you capture a snip, it’s automatically copied to the Snipping Tool window where you make changes, save, and share.

Open Snipping Tool

Select the Start, enter snipping tool, then select Snipping Tool from the results.

Press Windows logo key + Shift + P.

For Windows 8.1 or Windows RT 8.1

Swipe in from the right edge of the screen, select Search, enter snipping tool in the search box, and then select Snipping Tool from the list of results.

Select Start, then enter snipping tool in the search box, and then select Snipping Tool from the list of results.

Work with your screenshots

With your Snipping Tool open, select one of the following to create and work with your screenshots.

In Snipping Tool, select Mode. In earlier versions of Windows, select the arrow next to the New button. Next, when you choose the kind of snip you want, you’ll see the whole screen change slightly to gray. Then, choosing from anything currently displayed on the screen, select the area of your screen that you want to capture.

How to use microsoft word’s built-in screenshot tool

After you open Snipping Tool, open the menu that you want to capture. For Windows 7, press the Esc key before opening the menu.

Press Ctrl + PrtScn keys. The entire screen changes to gray including the open menu.

Select Mode, or in earlier versions of Windows, select the arrow next to the New button. Select the kind of snip you want, and then select the area of the screen capture that you want to capture.

After you capture a snip, you can write or draw on or around it by selecting the Pen or Highlighter buttons. Select Eraser to remove the lines you’ve drawn.

After you capture a snip, select the Save Snip button.

In the Save As box, type a file name, location, and type, and then select Save.

When you capture a snip from a browser window and save it as an HTML file, the URL appears below the snip. To prevent the URL from appearing:

In the Snipping Tool, select the Options button.

In the Snipping Tools Options box, clear the Include URL below snips (HTML only) check box, then select OK.

After you capture a snip, select the arrow next to the Send Snip button, and then select an option from the list.

Hayley Milliman is a former Teach for America teacher turned curriculum developer and writer. Over the past five years, she’s written hundreds of articles on everything from Microsoft Office to education to history. She’s co-author of the book Museum Hack’s Guide to History’s Fiercest Females. Read more.

How to use microsoft word’s built-in screenshot tool

Taking screenshots is pretty easy; it’s a feature built into most operating systems. If you’re already working on a Word document, though, and want to add a screenshot to it, you can save yourself a few clicks by using Word’s built-in screenshot tool.

In an open document, switch to the “Insert” tab on the Word ribbon.

How to use microsoft word’s built-in screenshot tool

Next, click the “Screenshot” button.

How to use microsoft word’s built-in screenshot tool

You will be greeted with a thumbnail image of every Window you have open at the moment.

How to use microsoft word’s built-in screenshot tool

You can click one of the thumbnails to have a screenshot of that window immediately inserted into your document. You can then position that image like you would any other illustration.

How to use microsoft word’s built-in screenshot tool

If you want to capture a specific area on the screen instead of an active window, click the “Screen Clipping” command instead of a thumbnail on that Screenshot drop-down menu.

How to use microsoft word’s built-in screenshot tool

Your entire screen will dim, and you can draw a rectangle over just the portion you want to capture.

How to use microsoft word’s built-in screenshot tool

As soon as you select the area, Word adds the image to your document right away.