How to view multiple documents at once in word

Learn tricks for opening, viewing, and managing multiple documents in Microsoft Word.

Image: iStockphoto/rvolkan

If you ever need to view and work with multiple Microsoft Word documents at the same time, Word has several features to help you with that maneuver. You can easily switch back and forth between each document. You can view two or more open documents horizontally or side by side. You can work with each document separately. You can also enable synchronous scrolling to scroll through two documents together. Let’s check out some of these helpful Word features.

I’m using Word from an Office 365 subscription, but the following information will apply to the past few versions of Word as well.

To start, launch Word and open two documents–maximize both of them. You can switch from one document to another a couple of ways. In either document, click the View tab, click the Select Document icon, and then select the document you wish to see (Figure A).

Figure A

Alternatively, you can press Alt-Tab to view and cycle through all your open windows and then choose the document you want to view (Figure B).

Figure B

Maybe you want to see both documents on the screen at the same time. In either document, make sure you’re at the View Ribbon and click the icon for Arrange All. The two documents open horizontally with one window on top of the other. You can work with each document independently. Your toolbars and Ribbons remain the same size, so all the necessary commands and features are accessible (Figure C).

Figure C

If you’d rather work with the two documents vertically, click the icon on the View Ribbon for View Side By Side. You can do this in either window. The two windows are rearranged vertically (Figure D).

Figure D

Perhaps you want to work with one document full-screen but then return to the two-window layout. Maximize the document you want to see full-screen. When you’re done, click the Restore icon to bring back the previous two-window layout.

By default, each document window works independently, so you can scroll in one document without affecting the other. You can also scroll through both documents at the same time. To do this, make sure both documents are in side-by-side mode. In the View Ribbon, click the icon for Synchronous Scrolling (it’s the second small icon to the right of Arrange All)–you’ll need to activate this icon in both windows. Now try scrolling in one document–the other document should scroll in tandem. To turn off synchronous scrolling, click the same icon in one or both windows.

Maybe you want to throw another document or two into the mix. On a practical level, you don’t want to juggle too many documents at the same time because then the process becomes unwieldy. But perhaps you just want to open a third and even a fourth document to find information or copy and paste content from one document to another.

First, return to the original horizontal layout by clicking off the View Side By Side icon (it’s the first small icon above the icon for Synchronous Scrolling). Then, go to File and Open. Click Browse to get to a File Manager window. If you want to open more than one additional document, simply hold down the Ctrl key and then select the documents you need.

After the new documents appear, go back to the View Ribbon. You can use the Switch Window icon or the Alt-Tab keystroke to jump from one document to another. If you want to see them all on the screen, click Arrange All. The layout you get will depend on how many documents you’re viewing. But viewing four or more documents at the same time may be awkward, as you can’t see much of each document. You can try Side By Side View and choosing which documents you want to view side-by-side. You can also zoom in and out and change the view in each document in other ways. Here’s one tip that can help: Collapse the ribbon in each window–click the Collapse The Ribbon icon all the way at the right of the Ribbon. That will free up more space for you to see more of each document (Figure E).

Figure E

How to view multiple documents at once in word

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Word provides a complete file management system. One of the features of this system is that you can quickly load multiple documents in one easy step. To do this, follow these steps:

  1. Click on the Open tool on the toolbar, or choose Open from the File menu. This displays the Open dialog box.
  2. Instead of double-clicking on a file name, start to create a “selection set.” If you are selecting sequential files, click on the first file in the sequence, then hold the Shift key as you click on the last. You can add additional files to those selected by holding down the Ctrl key while clicking with the mouse.
  3. To remove files from the selection set, hold down the Ctrl key while clicking on a file name you previously added to the set.
  4. When you are satisfied with the list, click on Open.

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (159) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Opening Multiple Documents at Once.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

Word provides a complete file management system. One of the features of this system is that you can quickly load multiple documents in one easy step. To do this, follow these steps:

  1. Display the Open dialog box. (There are many ways to do this. Perhaps the easiest way is to just press Ctrl+O. If you are using Word 2013, you’ll also need to click Computer | Browse after pressing Ctrl+O. If you are using Word 2016, you’ll also need to click This PC | Browse after pressing Ctrl+O. If you are using Word 2019 or Word in Office 365, you’ll also need to click Browse after pressing Ctrl+O.)
  2. Instead of double-clicking on a file name, start to create a “selection set.” If you are selecting sequential files, click on the first file in the sequence, then hold the Shift key as you click on the last. You can add additional files to those selected by holding down the Ctrl key while clicking with the mouse.
  3. To remove files from the selection set, hold down the Ctrl key while clicking on a file name you previously added to the set.
  4. When you are satisfied with the list, click on Open.

Take some time to look around and play in the Open dialog box. It has many of the same options as Windows Explorer or File Explorer (depending on which version of Windows you are using) as well as a few more. Pay particular attention to the options available on the drop-down list displayed from the Open button (click the down arrow at the right of the Open button).

WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (8696) applies to Microsoft Word 2007, 2010, 2013, 2016, 2019, and Word in Office 365. You can find a version of this tip for the older menu interface of Word here: Opening Multiple Documents at Once.

Author Bio

With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

If you have a massive word document which you need to split into multiple documents, take a few minutes to read this tutorial. This tutorial will show you two methods for splitting a document into multiple documents.

  • Split Word document by specified delimiter with VBA
  • Split Word document by page with VBA
  • Split Word document by heading/page/section break/page break with using Kutools for Word

Split Word document by specified delimiter with VBA

Instead of splitting document into multiple documents manually, this method will introduce a VBA to split a Word document by the specified delimiter in Word. Please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window;

2. Click Insert > Module, and then paste below VBA code into the new opening Module window.

VBA: Split Word Document into Multiple Documents by Delimiter

3. Then click Run button or press F5 key to apply the VBA.

4. In the popping out Microsoft Word document, please click the Yes button to go ahead.
How to view multiple documents at once in word

Note:
(1) Be sure to add your delimiter as the same as “///” in the sub test to the document between each section of text you wish to separate. Also, you can change “///” to any delimiters to meet your need.
(2) You can change the documents “Notes” in the sub Test to suit your needs.
(3) And the splitting documents will be saved to the same place with the original file.
(4) You do not need to add delimiter to the end of the original file, if you do, there will be a blank document after splitting.

Split Word document by page with VBA

Here is another VBA to help you quickly split one Word document to multiple by page in Word. Please do as follows:

1. Press Alt + F11 keys together to open the Microsoft Visual Basic for Application window;

2. Click Insert > Module, and then paste below VBA code into the new opening Module window.

VBA: Split Document into Multiple Documents by Page in Word

3. Then click Run button or press F5 key to apply the VBA.

Note: The splitting documents will be saved to the same place with the original file.

Split Word document by heading/page/section break/page break with using Kutools for Word

If you have Kutools for Word installed, you can apply its Split function to easily split one document into multiple ones by page, heading, section break, or page break as you need in Word..

Kutools for Word is a handy add-in to ease your work and enhance your ability of processing word document. Free Trial for 60 days! Get It Now!

1.Click Kutools Plus > Split to enable the Split feature.

2. In the opening Split dialog in the screen, you can do as follows:

How to view multiple documents at once in word

(1) Choose the splitting way from the Split by drop-down list.
This feature supports 6 splitting ways: heading 1, page breaks, section breaks, pages, every n pages, and custom page ranges as below screenshot shown:

(2) Click the Browse button to specify the destination folder you will save the split documents into;

(3) Type in a keyword as the prefix of new document names in the Document Prefix box.

Tips:
(1) If you specify the split the current document by Every n pages, you need to specify the number in the Every n pages box;
How to view multiple documents at once in word

(2) If you specify to split the current document by custom page ranges, you need to enter these custom page ranges separated by commas in the Page box, for example, type 1, 3-5, 12 in the box.
How to view multiple documents at once in word

3. Click the Ok button to start splitting.

Then the current document is split by the specified splitting way, and new documents will be saved into the destination folder in bulk.

Tabbed browsing & editing multiple Word documents as Firefox, Chrome, Internet Explore 10!

You may be familiar to view multiple webpages in Firefox/Chrome/IE, and switch between them by clicking corresponding tabs easily. Here, Office Tab supports similar processing, which allow you to browse multiple Word documents in one Word window, and easily switch between them by clicking their tabs. Click for full features free trial!

Relative articles:

Split a Word document into separate files every 5 or n pages
If you have a large Word document which contains hundreds pages, and now, you would like to split this document into separate files every 10 or n pages. Is there any quick and easy way for solving this job without copying and pasting the pages one by one?

Split a Word document and save as separate PDF file
In Word, you can save the whole document to a PDF file, but have you ever tried to split the document and then save the pages as separate PDF file? In this article, I will introduce the methods on solving this job quickly.

Split a page to 4 quarters in Word document
In some cases, we need to split a page to four quarters to place texts in a document as below screenshot shown. However, there is no built-in function can help you directly handle this job. Here in this article, I introduce a round-about way to finish this job in Word.

Split table horizontally or vertically in a Word document
If you have a large table in your Word document, now, you want to split the table horizontally or vertically into two or more tables. How could you solve this task in a Word file?

Microsoft Word is what many of us use to read and create new documents. This might mean writing essays for school, novels in your free time, or step by step instructions for work. Whatever you’re doing, it’s important that you be able to access your files quickly and efficiently. A problem that some users face when using Word is understanding how to open documents they have not accessed recently. Of course, there is a list of the most recent documents available to you when you click on the Office Button or right-click the Word tab on your taskbar, but what if you need something that is not in that list?

How to view multiple documents at once in word

This can be frustrating and could potentially impact your business or life, so it’s important to know how to access all of the files that you have created through Word. To access all of your Word documents, there are two options. You can do so by selecting the ‘Computer’ option on your device, or you can then select the ‘Open’ icon from the Quick Access bar. Both options will allow you to search for the document you need.

To open Word documents on your computer or device, first select the ‘Start’ icon, where all the apps and other tools on your device are listed. Scroll until you find the ‘Computer’ option and then click it. Next, all your files will show up on your screen. Not only will there be a ‘Recently Opened’ option, but there will also be the ‘Document’ and ‘Download’ options available to you here. You can scroll through the different folders and files until you find the one you are looking for. Alternatively, you could type the name of the document you are looking for into the Search field, which is located in the top right-hand corner of all of these folders.

If you wish to open a document while you already have Word open, you can do that by selecting the ‘Open’ icon from the Quick Access bar. The drop-down will look very similar to the list of files you find when clicking the ‘Computer’ tab as we previously discussed. There will be a dialog box, where you can search for the files that you need. To open them, just select the file, and then select ‘Open.’ Word will open a new Word file with this document.

Word is a very useful tool that no doubt has been very beneficial to people’s lives both personally and professionally. There are many tricks that you can pick up to make your Word experience even more efficient and useful, and learning how to access your documents quickly and easily is definitely something everyone should be taking the time to understand.

Microsoft Word allows users to save multiple Word documents at once, then close them in one click. If you make changes to multiple open documents and then want to quickly save and close all of them, this can be achieved with very little effort.

In previous versions of Word 2003 or earlier, when holding the “Shift” key and clicking the “File” menu, the “Save” command would change to “Save All” and the “Close” command changed to “Close All.” That feature no longer applies to version 2007 through the current version of Microsoft Word 2016.

This change took place when the menu bar in Word 2007 was replaced by the ribbon; however, these commands are still available in all versions of Word. The steps below will show you how to add the “Save All” and “Close All” commands to the “Quick Access Toolbar” using version 2007 or later.

How to Add the “Save All” command to the Quick Access Toolbar

How to view multiple documents at once in word

  1. Click the File menu
  2. Go to Options
  3. Click the Quick Access Toolbar from within in the left panel to reveal the Customize the Quick Access Toolbar options
  4. Choose Commands Not in the Ribbon from the “Choose commands from:” drop down menu
  5. Scroll down to select the Close All command
  6. Click Add to add the “Close All” command to the Quick Access Toolbar
  7. Go back and scroll down further to select the Save All command
  8. Click Add to add the “Save All” command to the Quick Access Toolbar

When you’ve finished making your changes, click “OK” to accept them and close the “Word Options” dialog box. Now you can select the Save All or Close All button in your Quick Access Toolbar to save or close all open Word documents at once.

On the View tab, in the Window group, click View Side by Side:

  • To scroll both documents at the same time, click Synchronous Scrolling in the Window group on the View tab:
  • To close the Side by Side view, click View Side by Side again in the Window group on the View tab.

Note: If more than two documents are open, after clicking the View Side by Side button, Word displays the Compare Side by Side dialog box:

How to view multiple documents at once in word

  • Under Compare Side by Side with, select the document you want to compare with the active document,
  • Click OK.

How to view multiple documents at once in word

Compare two documents to find differences

How to view multiple documents at once in word

How to print a selected text or specific pages on both sides of the paper

How to view multiple documents at once in word

Saving Documents

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Combining Multiple Documents into a Single PDF File

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This readme developed using Acrobat version 6

(ATUS labs currently have v. 7 installed)

See notes below for earlier versions

Multiple files (optionally even different types of files) can be combined into a single Adobe PDF file by using Create PDF From Multiple Files. You can also use this command to combine multiple PDF files. After you have created a composite PDF file, you can add headers and footers, page numbers, a background or watermarks, etc. to improve the document�s appearance.

Although many different file formats can be combined into a single PDF (Word documents, graphics files, Excel tables, existing PDF files, etc.) in many cases it may be easier to first import your files (especially with graphics and tables) into a Word document, and then use the resulting Word document(s) to be combined with other files�

It is recommended that you practice these processes with a few sample files (short Word documents, small graphics, etc.) that are representative of the types of final files you will need to combine before you attempt the final version.

Combining Multiple Files

  1. Open Adobe Acrobat (not Adobe Reader) and do one of the following:
    • Open Adobe Acrobat and from the File menu choose
      Create PDF / From Multiple Files
    • Click the Create PDF button on the toolbar and choose
      From Multiple Files

� Click on a file to select and then click Add
OR

� Double-click a file
OR

� Use Ctrl-click to add multiple files from the same directory

� Repeat as necessary to add all files desired

  1. Still in the Create PDF from Multiple Documents dialog box:
    • Optionally select (check or un-check) the Include All Open PDF Documents box to automatically add all open PDF files to the list of files to combine
    • Optionally select (check or un-check) the Include Most Recent List of Files to Combine box to add the files combined the last time the command was used. You can add the same file more than once if you need to add blank pages or transition pages between other files, for example.
  2. Still in the Create PDF from Multiple Documents dialog box you can change the order of the documents (files are converted and consolidated in the order shown in this list):
    • To move a file up or down the file list, select the file and click Move Up or Move Down as needed
    • You can also drag files within the list
    • To remove a file from the file list, select the filename and click Remove
  3. When you have added all the files to be converted and have the files in the desired sequence, click OK to convert and consolidate the files into one Adobe PDF file. Depending on the method used to create the source files, a progress dialog box may show the conversion of the files. Some source applications may launch and close automatically. When the conversion is complete, the consolidated PDF file opens.

Working with (Composite) PDF Files

  1. Modifications to the document can be made by choosing Pages form the Document menu
    • Choose Insert to add another document
    • Choose Rotate to rotate individual pages (for graphics or tables, etc.)
    • Choose Delete to remove a page
  2. Optional: Insert a HeaderorFooter by choosing Add Headers & Footers� from the Document menu
    • Choose the Header or Footer tab at the top of the Add Headers & Footers dialog box
    • Enter Custom Text (lower right section) and click Insert
    • Choose a Date or Page Number style and click Insert
    • Select inserted items to change the font or alignment
    • Inserted items can be deleted by selecting and clicking Remove
    • NOTE: Page Options (Apply to All Pages or Apply to Page Range) apply to all of the inserted Header of Footer items�
  3. Optional: Add Bookmarks for Chapters, Appendices, Graphics or other document sections :
    • Scroll to the section of the document to mark (bookmarks do not necessarily need to be to the top or bottom of a page)
    • From the Edit menu choose Add Bookmark
    • Enter a Name for the bookmark
    • NOTE: Add bookmarks in the order you wish them to be listed
  4. Optional: Add your name, keywords, etc to the Document Properties :
    • From the File menu choose Document Properties
    • Enter information into the fields as desired
  5. Optional: To r educe the files size of your PDF:
    • From the File menu choose Reduce File Size

Acrobat 6.0 and later will be the smallest, but people using earlier versions of Adobe Reader will not be able to open the file (most people now have version 7 or 8 installed so this may not be a major issue)

Acrobat 5.0 and later is not as small, though still smaller than the original, and requires version 5.0 or later to open the file

Acrobat 4.0 and later provides the least amount of compression but maintains the highest degree of flexibility in terms of opening the document

Master documents provide structural coherence to several individual files

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When you must combine several documents but don’t want to go through the hassle of merging them manually and consolidating the formatting, why not create a single master document? The master document feature handles page numbers, the index, and the table of contents.

This procedure applies to Word 2019, 2016, and Word for Microsoft 365.

What Is a Master File?

A master file shows the links for individual Word files. The content of these subdocuments isn’t in the master document, only the links to them are. This means that editing the subdocuments is easy because you can do it on an individual basis without disrupting the other documents. Plus, edits made to separate documents will automatically be updated in the master document. Even if more than one person is working on the document, you can send various parts of it to various people through the master document.

How to Create a Master Document

Follow this procedure to create a new master document:

Create a new document, then save it — even though it's still empty.

Open Outline view by selecting the View menu then, from the Views group, selecting Outline.

Select the Show Document option from the Master Document group. This option adds several additional buttons to this group.

Select Insert and then select a subdocument. Address individual warnings as they arise. For example, identical style names between the master document and the subdocument prompt an option to rename the styles in the subdocument.

Add additional subdocuments. The order matters; the master document displays the subdocuments in the order you add them.

Tips for Master Documents

Use a master document to provide some sort of structural framework for the final product — common headers and a table of contents, for example. The subdocuments generally retain their original formatting unless you override it in the master document.

The best use case for master documents is probably book publishing. Instead of one large 1,000-page file with your massive space opera, write each chapter or part in a separate file and condense them into a single file using a master document.

Word offers built-in tools to combine different or conflicting copies of a document. We show you how to merge multiple Word documents, complete with comments and formatting.

Even though Microsoft Word now supports multi-person collaboration on documents (either via the web app or an Office 365 subscription), there are still times when you'll need to merge multiple Word documents together.

Of course, you could simply copy and paste the contents of one document into another, but it's not the most practical way of achieving the desired result.

Luckily, Word offers a few ways to merge several documents together.

How to Merge Multiple Word Documents

This article discusses four different methods for easily merging your Word documents. The methods that we will demonstrate are as follows:

  • Merging two versions of the same document.
  • Merging multiple versions of the same document.
  • Merging comments, formatting, and more.
  • Merging the text of multiple different documents.

These methods will surely help you avoid some tedious work associated with merging different files or text in Word. Above all, if you truly want to master it, you should download some cool word templates and experiment with the methods listed.

1. Merging Two Versions of the Same Document

If you've got two slightly different versions of the same document, it can be tedious—if not impossible—to find the small variances.

Word provides a way to compare the differences between the two and then merge them both into one single file.

Comparing the Two Versions

Before you perform the merge, it's prudent to study the differences between the two files. You might decide you don't want to combine them after all. We'll walk you through the process using two versions of a BBC News report about the Mars probe.

Here's the original version:

And here's our slightly modified version:

To keep things simple, we've highlighted the changes in yellow. To compare the differences now, follow these steps:

  1. To begin, open the original Word document.
  2. Head to Review > Compare > Compare. If the Compare Documents option is unavailable, your document is probably protected. To unprotect it, go to File > Info > Protect Document and remove any restrictions.

Word will automatically open a new document. Revisions are shown in a column on the left (1), the compared documents are shown in the center panel (2), and the two originals are displayed in the right-hand column (3).

You can hide the source documents by following Compare > Show Source Documents > Hide Source Document.

Merging the Two Versions

Now you've got all the differences neatly displayed in one single file, but it's still a mess. How do you determine which changes you want to keep and which you want to discard?

For that, you have two options. You can manually go through the document and edit each change to your liking (remember, the added text is underlined, removed text is shown with a strike-through).

Editing a document like this is fine for shorter documents, but you're still prone to missing things if you're working on a long document such as a book.

A more efficient method is to use the revisions list in the left-hand column. You can either right-click on each change and select Accept or Reject, or you can place your cursor on the text under each listed revision and amend accordingly. Word will automatically update the text in the main document as you work.

As you can see in the image below, we've worked through all the changes. The revisions counter has been reset to zero, and we now have a document in which we have either accepted or rejected all of our changes. You can now save the final document normally.

2. Merging Multiple Versions of the Same Document

Comparing two and merging two versions of one document is easy. But what about if you have multiple versions of the same file, perhaps because you sent it out to several people for their input?

Follow the below-given steps to merge different versions of the same document easily:

  1. Once again, open the original document and head to Review > Compare. This time, you need to select Combine instead.
  2. Put the first document you want to merge into the Revised Document field, and label the changes. Click OK.
  3. Once you have the combined document, go to Review > Compare > Combine again. Put the freshly combined file in the Original Version field, and add the next document to the Revised Version. Kindly note that you've to keep repeating the process for each copy of the file, making sure you give each revised document a unique label.

When you're finished, you'll end up with a combined document that shows each person's changes in a different color. As before, right-click on each change and select Accept or Reject to create your final copy.

3. Merging Comments, Formatting, and More

Merging documents can extend beyond simple alterations to the text. You might want to merge and retain comments, formatting, headers, footers, and a lot more.

Unfortunately, Word makes the process painless. The methodology for comparing and/or combining the documents is the same, but when you've navigated to Review > Compare > Compare, click the More >> button.

You'll be presented with an extensive list of options. When you've selected your preferences, click OK. You can proceed with accepting or rejecting changes in the same way as before.

4. Merging the Text of Multiple Different Documents

The last part of this tutorial will look at how to merge the text from completely different documents.

As mentioned at the start, you can copy and paste the text, but it's not always practical, especially on long documents. A better method is to use Word's built-in tools.

For this tutorial, we're going to merge the BBC article about the Mars probe with Space.com's version of the same story.

  1. Open the first document. This is the file you will add all future files to.
  2. Go to Insert > Object > Text from File. In case, you're unable to see this option, click the drop-down arrow icon.

Similarly, there are numerous lesser-known Microsoft Word features that you should be familiar with. If you're new to Microsoft Word, you should check out some cool word features that will simplify your life.

Note: While merging the text, it'll be inserted wherever your cursor is, so make sure it's in the desired location before proceeding.

Exercise Caution When Merging Word Data

We've included a step-by-step guide for the four most frequently used methods of document merging, and we hope it's made your life easier with Microsoft Office.

However, for newcomers, merging multiple-word documents can be complicated and messy. That is why, when beginning a new draft, it is best to consider all possible uses for the file in the future.

I need to read several word documents each with multiple pages using C# and office Interop libraries, check whether each page contains a specific word, if so add all the pages containing the same word from multiple documents and create a new document and save as a pdf. For an example, lets say you have multiple product details for each month in a word document. Such as details for Banana, Apples, Oranges etc. But a page will only have details about one product. So this program will process multiple documents of several months and create individual PDFs for each product. So end of the day you will have a PDF for Banana containing all the Banana details of several months, another PDF for Apples etc. I had a look at existing threads here and came up with a prototype as shown below. I still have few issues.

1. How to scan if a range has a certain word eg: Banana in our example
2. How to loop multiple pages in a document? I can extract a single range and create a PDF, but when I try to process multiple ranges, getting the page count it replaces the previous content when used word.Selection.Paste(); So my pdf ends up only with a single page.
3. How to make the pdf Landscape and A5 and there will be a page break after each page.

My Sample program

Another attempt on trying to loop and checking whether the current page contains a specific text. But both does not work.

How to view multiple documents at once in word

In Word XP,2003,2007, and2010, when the option “Windows in Taskbar” or “Show all windows in taskbar” is checked and you open multiple documents, each document gets its own set of menus or ribbons and behaves as a completely separate window. (The technical term is Single Document Interface or SDI.)

In those versions, when that option is unchecked and you open multiple documents, there is only one set of menus or ribbons. You can tile or cascade the documents within the main Word window. (The term for this is Multiple Document Interface or MDI.) The fact that there’s only one icon on the taskbar is really a side effect, but it was easier to dumb down the option name than to explain the difference between SDI and MDI.

In Word2013, MDI no longer exists, and the option doesn’t appear in the dialog.

The interesting part is that Microsoft dropped MDI from Word2000, and the outcry was so loud that they had to put it back in Word XP (a.k.a. Word2002).

Yes if you mean to merge them:1-“Insert” tab allows you to subtly merge documents.2-Locate “Object”, press a small triangle next to it, and click “Text from File” from the dropdown menu3-After that, you can select files to be merged into the current document.
By pressing and holding Ctrl to select more than one documents.
(Note: Documents placed at the top will be merged in the first place.
Therefore, please sort and number each target document in case that you want to keep a certain sequence for your documents.
) please follow the below link http://support.microsoft.com/kb/2665750

Yes you can : – “Insert” tab allows you to subtly merge documents.
– Locate “Object”, press a small triangle next to it, and click “Text from File” from the drop down menu.
– After that, you can select files to be merged into the current document, by pressing and holding Ctrl to select more than one document.

It is possible but a little awkward.
Go to File > Options > Advanced then look for Display Options, uncheck “Show all windows in the Taskbar” > Click OK.
Only1 document will be left open.
To toggle between word documents, press Ctrl+F6.
Unfortunately it will not be like excel where you can see the worksheets below.
Hope I answered your question.

Each time you use the File Open command you get a new document which goes to a new window.
I agree with the description og Feras Hassan to combine the document.
In case you want to avoid this method simply go to the document.
copy and paste it to the desired position.
Repeat this for all documents until you are done.
Then save it as a combined one file under a new name.
This way all documents will be under one file.
You can do the same with PDF documents and it has a utility to combine all document in the order you want them to appear in the composite document.

If You are looking to merge several word documents in to one file then may I suggest considering linking each file in to a “master document”.
This is accomplished by clicking View > Outline > Show Document > Insert.
Rather than explaining it fully here is a good article: http://www.howtogeek.com/73960/create-a-master-document-in-word-2010-from-multiple-documents/ I suggest you give it a go! Good Luck.

Yes it is possible to display multiple Word document in tabs the same way as Excel worksheets by using third party addins.

No its not possible with single word aaplication .
it will open different document in different word file application.
not in tab form in single word application alike latest browser.

In practical work, if you need multiple new documents with different titles, you can try this method below instead of creating Word files one by one.

First, create a new folder and name it as you like. Then create a new Word document in it.

How to view multiple documents at once in word

Input all the titles of new documents. Please note that each title should occupy an entire line.

How to view multiple documents at once in word

Select all these titles and click Heading 1 in Styles section of Home tab.

How to view multiple documents at once in word

How to view multiple documents at once in word

Switch to View tab, select Outline in Views section.

How to view multiple documents at once in word

In the Outlining tab, click Show Document then select Create.

How to view multiple documents at once in word

Click Close Outline View.

How to view multiple documents at once in word

Save and exit the document.

How to view multiple documents at once in word

Now check the folder, you can see the new created documents in it with those titles you entered.

How to view multiple documents at once in word

“I find that I cannot open multiple Word documents at the same time on my Windows 7 computer. When more than one Word document is open, I only can see one in the Word window as well as on the Windows taskbar. The latter opened document always covers the previously opened one. I wonder how I can open two or multiple Word documents at the same time.”

To solve the above problem, simply do as follows.

How to open two or multiple Word documents at the same time

Step 1: Open any Word document, and then click the File tab on the Word ribbon to bring up the backstage view.

Step 2: Click Options on the left side.

How to view multiple documents at once in word

Step 3: After the Word Options dialog opens, select Advanced on the left-side pane, check the Show all windows in the Taskbar option under the Display section, and then click OK.

How to view multiple documents at once in word

Now when you open another Word document, it will open in another window so that you can view them side by side.

Q: I know how to search for a word in MS Word. The Ctrl + F shortcut is really convenient. But sometimes I need to find an accurate result but other times a vague one, and I don’t know how to customize it. Besides, is there a way to search for a keyword across multiple documents, like PDF and Word? That would be super helpful to me if possible. Thanks in advance.

Searching for keywords in one or multiple documents is an important way to review and alter the content efficiently. The problem is, however, how to find the wanted results quickly and accurately. In this tutorial, we are going to introduce several methods for searching words in PDF, MS Word, and other documents, without even opening the files.

Part 1. How to Search for a Word in a Word Document

Ctrl + F shortcut key is well-known even among Windows computer beginners. The counterpart in a Mac computer is Command + F. That is, press Ctrl (Command) key and F key together, and you will see a Navigation pane on the left where you can enter keywords in the box and search for matched results, pages or headings (if a style is applied). The search result covers text, comments, pictures, etc. A similar feature is also available in MS PowerPoint, Excel, Google Docs, etc.

How to view multiple documents at once in word

As mentioned above, the search shortcut is a basic command used by many people almost every day, and the results displayed on the left pane are often helpful for common documents. If an English word appears hundreds of times in different forms in a large document, however, you may need to know how to search for a word in a more advanced way. In Home tab, look for Find in the upper-right corner, click on the triangle next to Find, and then choose Advance Find.

How to view multiple documents at once in word

Under Search Options, you can tick and apply further filtering options, such as case of letters, wildcards, and word forms, to find your wanted results as accurate as possible. This feature is super useful when it is necessary to check a paper or report for possible typos or grammatical mistakes. As the Search Options are compatible for both Find and Replace, these errors can be corrected by a click.

Part 2. How to Search Words in PDF

Ctrl + F is used not only in MS Office tools but also browsers and other document editing software. There are a lot of PDF readers and editors for Windows and Mac which are embodied with various functions and features, but the search shortcut key is usually universal. Besides, advanced search is already a standard feature in these tools, including Adobe Acrobat.

How to view multiple documents at once in word

To say the least, most PDF documents can be opened in web browsers, like Chrome and Edge, where Ctrl + F is also valid for searching for keywords, though for basic search only.

Note: Scanned content, text on pictures and other similar items won’t appear in the search result. Recognizing those content requires extra OCR software to convert images to text.

Part 3. How to Search for Keywords in Multiple Word Documents (without Opening)

The methods above are good enough for searching for keywords accurately in a single document. If there are several documents in the same folder, it will take you a few more minutes. However, if the keywords to be searched exist in dozens of files or you don’t even know the specific location of the files, is there a quick method?

Yes, AnyTXT Searcher was designed for this purpose. With it, you can search for a keyword in all supported files, including TXT, PDF, MS Word/Excel/PowerPoint, WPS, MOBI, EPUB, HTML, etc., in a hard drive partition. Don’t worry about the range. AnyTXT has been proven to be able to give search results across different kinds of documents in several seconds from the whole computer hard drive.

How to view multiple documents at once in word

Free and powerful are two of the best tags to this tool, and AnyTXT offers more benefits, such as full text index support for Microsoft Office, eBook, WPS Office, as well as multi-language document and UI. It should be noted that the program itself is powerful enough to provide result preview of document content on the user interface, but your computer has to be strong enough to switch between results smoothly.

Tips: If AnyTXT fails to find the document you’re looking for, it was possibly deleted by mistake or intentionally. In this case, you’re suggested to use Jihosoft File Recovery to restore lost files from Windows or Mac.

Bottom Line

In this article, we talked about how to search for a word in different and multiple documents in 3 ways. Both the in-built features and the free third-party tool are able to find a specific keyword accurately and quickly in indexable files. Don’t hesitate to share your opinions with us in the comment and tell us your favorite option.

Want to easily view two documents at once as you work? Whether you want to reference notes as you write, compare two versions of the same chapter, or view two separate scenes to ensure your manuscript is on the right track, look no further than Scrivener. You can easily split the editor window within the program to view and work within two individual files at the same time.

Pretty sweet, right? Let’s break down this awesome Scrivener function in today’s video lesson and transcript, which are excerpted from our video tutorial course, Storytelling With Scrivener. Click here to learn more about the course today!

(Note: This video lesson uses Scrivener 3 for Mac. Features & interface details may vary if you’re using a different version.)

Writers, I am so excited to share this lesson with you today. In this video, we’re covering one of my very favorite features concerning the Scrivener Editor: Splitting the Text Window. If you’ve ever grown frustrated working in other word processors when trying to resize multiple windows so you could view two files at once, you’re going to love this feature.

#1: Splitting the Editor Window

As a default, Scrivener only shows one document in the Editor. But let’s say you wanted to view two separate documents at once, such as the chapter you’re writing and your research notes for that chapter, or maybe you even want to view two parts of the same document at once.

Doing so with Scrivener is easy. Merely select this little icon at the top-right of your Editor. Just like that, you now have two Editors running at once; you’ve split the Editor window.

#2: Manipulating Your Primary & Secondary Editors

If by chance one or both Editors haven’t properly aligned your text, it likely means that your Editor is currently in Page View. To hide Page View to make the Editors work more efficiently, simply head up to the Hide & Show button in your Toolbar and select Hide Page View.

To return to using one Editor at a time, simply click the same icon in the top-right of your Editor again. If you’d like to split the Editors horizontally rather than vertically, simply hold down the option or alt key while clicking the icon. Ta-da!

You can make one Editor window larger than the other by hovering between them with your mouse until this double-sided arrow icon appears. Then, simply click and drag to change the sizes of your Editors.

#3: Opening New Documents in Each Editor

Now, you’ll notice that one of your two Editors is highlighted blue here in the header. This is your primary Editor. If you select a new document in your Scrivener Binder, this is the Editor in which that document will appear.

To open a particular document in the secondary Editor, right-click on the document in your Binder, select Open > In Other Editor. This button may also read “In Bottom Editor” or “In Right Editor” depending on how you have your two Editors aligned.

#4: Exploring Additional Split Editor Settings

If you know you’d like to keep one Editor in its place, and don’t want to worry that you’ll accidentally switch documents, simply right-click in that Editor’s header bar and select “Lock In Place”.

You can also select the button below this to lock the Scrivener Inspector to this particular Editor, meaning you don’t have to worry that any changes you make in your Inspector will accidentally affect the wrong document.

Finally, you’ll notice the “Match Split Documents” button here as well. If you don’t already have the same document open in each Editor window and would like so, selecting this button will do so.

The search returns topics that contain terms you enter. If you type more than one term, an OR is assumed, which returns topics where any of the terms are found.

The search also uses fuzzy matching to account for partial words (such as install and installs). The results appear in order of relevance, based on how many search terms occur per topic. Exact matches are highlighted.

To refine the search, you can use the following operators:

  • Type + in front of words that must be included in the search or – in front of words to exclude. (Example: user +shortcut –group finds shortcut and user shortcut, but not group or user group.)
  • Use * as a wildcard for missing characters. The wildcard can be used anywhere in a search term. (Example: inst* finds installation and instructions.)
  • Type title: at the beginning of the search phrase to look only for topic titles. (Example: title:configuration finds the topic titled “Changing the software configuration.”)
  • For multi-term searches, you can specify a priority for terms in your search. Follow the term with ^ and a positive number that indicates the weight given that term. A higher number indicates more weight. (Example: shortcut^10 group gives shortcut 10 times the weight as group.)
  • To use fuzzy searching to account for misspellings, follow the term with

and a positive number for the number of corrections to be made. (Example: port

Note that operators cannot be used as search terms: + – * :

The Search floating window provides advanced search options.

To search in multiple documents, proceed with the following steps.

  1. Select Home > Search > Search , and then select Search Multiple in the list to display the floating Search panel.
  2. Select the search scope in the Look In list:

Selected documents in PDF package

The entire PDF Portfolio

Currently Selected indexes

  1. Select a folder or one or more indexes where appropriate.

Single word or phrase

Multiple words or phrases

Looks Like Search™ : Pre-defined patterns, such as US Social Security numbers, phone numbers, credit card numbers, E-mail addresses, and dates). See Patterns and masks for details.

Looks Like Search™ : Custom-defined patterns (arbitrary masks). See Search by custom pattern (mask) for details.

To search a single word or phrase, enter any words, word fragments, or phrases of interest.

To search multiple words or phrases, click Select Words and compile a search list.

To search by pattern, select the desired pattern from the list.

To search by custom-defined pattern, enter the pattern using the syntax shown.

The search results will be displayed in page order, showing the context as well.

Click the preceding + sign to open an item.

Click a file to see its found occurrences.

Click an item to view its page.

The Save as dialog box shows up, restricted to the file format you just selected. Specify the path and the filename, then click Save to save your search results.

MS Word lets you combine multiple documents to create a single file. This comes in handy if you are collaborating on an article or paper with colleagues.

  • Open a blank document in MS Word. You can do this by selecting ‘File’ on the ribbon.
  • Select ‘New’ on the backstage view or ‘Blank Document.’
  • Click ‘Insert’ on the ribbon.
  • From the columns on your screen, click the drop-down menu next to ‘Object’ under the ‘Text’ area.
  • Two options are displayed when you do this: ‘Object’ and ‘Text from file.’
  • Choose ‘Text from file.’
  • This will open the folders on your device with different documents.
  • Select the folder containing the files you want to combine.
  • Once you are done, click ‘Insert.’
  • Now, all the files are in a single document.
  • It is now time to save your new document.
  • Go back to the ribbon and open the ‘File’ tab.’
  • From the backstage view, choose ‘Save As.’
  • In the ‘Save As’ window, choose a folder where your PDF will be saved.
  • Type a new name for the PDF for easy identification.
  • In the ‘Save as type’ section, choose PDF because our goal is to create a PDF.
  • Finally, click ‘Save.’
  • As you can see from the screenshot below, we have created a PDF that combines all the Word documents selected.

Are you working remotely due to the pandemic but still have to collaborate on documents with your colleagues?

Simul Docs is the solution for you. With Simul, you and your colleagues can open and edit a document from a centralized location to avoid all the challenges that come with having to email each other files back and forth such as:

  • Difficulty in identifying who edited what.
  • Tracking changes made by different users.
  • Having multiple tabs and documents open.
  • Challenges when trying to identify the document with the most recent edits.

The first step is downloading Simul Docs then you can get started.

After writing your first draft in Microsoft Word, upload it to Simul Docs. This will automatically make it the first version. Now, another colleague can open it and make their edits. This will create another version different from the first.

Whenever another person opens a version and makes edits, a new version is created with the latest changes.

Sometimes, you might be in a rush and forget to turn on tracked changes so your modifications can be updated. You have nothing to worry about. Simul Docs automatically records these edits regardless of your online or offline status.

Since it is a collaboration, a bonus feature is the ability to add comments to the document. Later on, these comments can be removed after your groupmates have seen and executed the instructions.

With this feature, you do not have to send colleagues a separate document highlighting the different changes you want made to the document.

Additionally, you and your groupmates can work on the document at the same time. There’s no need to wait around waiting for someone else to make edits. Simul Docs keeps each version separately.

Let us say another co-worker is supposed to include their input, but they do not have Simul Docs. Maybe they are not tech-savvy. All you have to do is download the document or forward it by email. Alternatively, you can upload it to any storage software like one drive, and once their changes have been made, they can forward it to you once again, and you can open it in Simul Docs. It will be in its original format. You do not have to worry about it changing because it was sent back and forth.

Once all the necessary edits have been made, you can save the final version containing all the modifications with one click.

Important to note is that your previous versions are saved. They do not get automatically deleted just because you kept updating the older versions. So if you want to review the entire process that brought you to your final document, or realise something you deleted was actually relevant, you can still find it in the older versions.

You and your groupmates can work on the same document from the comfort of your homes or workplaces.

Simul is the most convenient collaborative tool yet. Centralising your written project avoids mishaps like losing your work or losing its original format.

If you’re a heavy Word user, you probably have come across a situation where it would be convenient to merge multiple Word documents into one master document. Even though it’s not very difficult to do this in Word, it’s also not very intuitive.

You would think Microsoft would have included some merge documents feature into the program considering how many other more complicated tasks it can complete. Anyway, in this article, I’ll show you a quick and simple way to combine several Word documents into one document.

It’s worth noting that the procedure pretty much works on all versions of Office from 2007 to 2016. Also, in my own tests, it seems that all the formatting was retained when the documents were combined. However, this was only tested on files using the same version of Office. I’m not 100% sure if all the formatting will remain if you insert a Word 2007 document into Word 2016.

Merge Multiple Word Documents

To get started, open the first Word document that you want to use as the master file. Next, go to the position in the document where you want to insert the additional Word file. The nice thing about this method is that you can insert the additional Word files anywhere in the master file. It doesn’t always have to be at the end.

Now, click on the Insert tab and click on Object.

How to view multiple documents at once in word

Now choose the documents that you want to insert. You can do it one at a time or you can choose multiple documents at once by holding down the SHIFT key and selecting them.

How to view multiple documents at once in word

If you have a particular order they need to be inserted in, then do it one at a time. I’m not sure exactly how Word decides which files gets inserted when you select more than one at a time.

How to view multiple documents at once in word

As you can see in the example above, the text from the second Word document starts right where I had the cursor, which was at the end of the first document. All of the formatting for the second document remained, including bold, bullet points, line spacing, text colors, text size, etc.

I even tested a document that just had pictures and other items like WordArt, charts, etc. and all of those items got merged properly too. Again, you could run into issues if you are merging documents that were created using different versions of Office. If that is the case, the best option is to open the older files in a newer version of Word and save it in the new file format.

Also, check out my other posts on how to combine multiple text files and how to merge multiple Powerpoint presentations. Enjoy!

Founder of Help Desk Geek and managing editor. He began blogging in 2007 and quit his job in 2010 to blog full-time. He has over 15 years of industry experience in IT and holds several technical certifications. Read Aseem’s Full Bio

Much like a modern web browser which allows you to open multiple web pages as tabs under the same window, WPS Office’s Tabbed Viewing feature offers you the same convenience in Writer, Spreadsheets and Presentation.

The WPS Office interface is designed for your convenience and to help maximize efficiency. This feature alone saves time, improves functionality and usability compared to other less innovative office suites. It eliminates the common problem that you may have encounter when working with other word processors, spreadsheet software and presentation programs like Microsoft Word, Excel and PowerPoint, of slowing down your computer with too many programs running at once. Advantages of WPS Office tab feature.

Unlike Microsoft Office, which opens a new instance of itself every time you want to open or create a new document, WPS Office’s tabbed viewing feature allows you to open multiple documents within the same window. This eliminates the problem of having too many documents / workbooks / presentations open at one time, which can slow down your computer terribly when each document is in another running copy of your office suite! Also, just like today’s web browsers, you can conveniently switch between documents in one window with a click of the mouse, or by using the keyboard shortcut (Ctrl+Tab).

How to view multiple documents at once in word

Save time by using tabs!

The ability to create document tabs not only allows you to easily see what documents you have open, but also, more importantly, saves you time not spent trying looking through window after window looking for a certain document.

Organize Tab Order:

You can organize the order of tabs by clicking and dragging a document tab left or right to the desired location, giving you control on how to sort your documents based on each ones’ importance.

Open or Close Tabs Quickly:

WPS Office’s tab feature is built to save you time. You can quickly close a document by double clicking on it’s tab, or create a new blank document by clicking on the + (Plus) button to the right of the tabs or using the keyboard shortcut (Ctrl+N).

Save All Documents with One Click:

Right clicking on the tab allows some quick functions including Close Window, Save, Save As, Save All, Close Other Windows and Close All, which is a more practical way of saving work, it avoids a situation where you is not sure what documents are open and may have to re-check or in rare circumstances save the document under the wrong name.

The WPS Office interface is designed for your convenience and to help maximize efficency. This feature alone saves time, improves functionality and usability compared to other less innovative office suites. It eliminates the common problem that you may have encounter when working with other word processors, spreadsheet software and presentation programs like Microsoft Word, Excel and PowerPoint, of slowing down your computer with too many programs running at once.

For more tips, guides, and information on using WPS Office, please visit our Online Knowledge Base.

Finding text in a single MS Word document is a pretty simple task – just press Ctrl+F and search. However, if you wold like to search in multiple documents, the task is not easy. For example, you may need to search all files in a folder, and subfolders as well.

You should have a special software in order to be able to do the task. Programs which can search text in many MS Word files are very few. The reason is that the MS Word file format is very complex and difficult to be read up from any software.

Is there any simple and free program, able to do that?

Programs searching in MS Word files

One of the most suitable programs, able to search in all MS Word documents in a folder, is SeekFast. It is free if you search up to 20 files. With SeekFast the search is easy, fast and convenient. Select a folder, enter search words and get search results in a second.

You can view how the program works in this simple video:

With SeekFast you can search not only MS Word (doc, docx) but also Excel files, PowerPoint files, PDF files, OpenOffice files, RTF files, or simple text files.

Like Google, SeekFast shows you the most relevant results on the top. SeekFast uses powerful technology for sorting, that produces results similar to what you would get from Google on the net.

You can open the corresponding file with one click. If you want to view only the text, you can click on the phrase and see the text surrounding it. This allows you to make a quick overview of the text in files.

SeekFast is available in two versions – Free and Full version. The only difference between the Free and Full versions is the number of files you can search at once – in the free version you can search up to 20 files, while in the paid version – up to 10000 files.

You can open as many Word documents at a time as you like. (Issue the File, Open command or click the Open toolbar button in any Word window to open additional documents.) In general, however, it's best to use a little restraint. The more documents you have open, the more slowly your computer runs. When you have more than one Word document open, you can switch among them by using the techniques described in the next three sections.

Taskbar Buttons

By default, each document that you open appears in its own Word window, with its own button on the taskbar at the bottom of your screen. The simplest way to switch from one to another is to click their taskbar buttons. In Figure 3.13, three Word windows are open. The active Word window is maximized, so the other Word windows are hidden behind it.

Figure 3.13 Click the taskbar button of an open document to switch to it.

The keyboard shortcut for switching among open Word documents is Ctrl+F6. Each time you press Ctrl+F6, Word brings another open document to the top.

Depending on your display settings and the number of Word documents you have open, Windows may decide that you don't have enough room to display a separate taskbar button for each document. When this happens, it displays only one Word taskbar button that contains a number indicating the number of open documents. When you click the button, a list of all of the open documents pops up. To switch to one of the documents, simply click it in the list.

If you have several Word documents open at once, you may have difficulty telling which document is which because the taskbar buttons are so small that the document names have to be truncated. You can always point to a button to display the entire filename in a ScreenTip. If you prefer, you can also display all of your open documents in one Word window, which means you will see only one Word taskbar button that lists the name of the currently active document. To do this, follow these steps:

Choose Tools, Options.

In the Options dialog box, click the View tab.

Clear the Windows in Taskbar check box, and click OK.

If you take these steps and are now displaying all of your documents in one Word window, you need to use the Window menu method described in the next section to switch among them.

If you don't see your taskbar, either someone dragged it out of view, or it has been set to hide when a window is active. To bring it into view, rest your mouse pointer on the edge of the desktop where it normally appears. If it was set to hide automatically, it will pop up right away. If it doesn't, drag toward the middle of your screen when you see a double-headed black arrow. If your taskbar was set to auto hide and you want it to be visible all of the time, right-click the Start button and choose Properties. In the Taskbar and Start Menu Properties dialog box, click the Taskbar tab, clear the Auto-hide the Taskbar check box, and click OK.

Window Menu

You can also switch among open documents by using the Window menu in any Word window. All of your open documents are listed at the bottom of the Window menu (see Figure 3.14), and a check mark appears next to the one that's currently active. Click the desired document to switch to it.

Figure 3.14 Click the document that you want to switch to at the bottom of the Window menu.

Keyboard Shortcut

When you have more than one window open, you can switch among all of your windows, including the Word windows, by using the Alt+Tab keyboard combination. Press and hold down the Alt key as you press the Tab key to display a small window containing icons for each open window. An outline appears around the icon for the active window (see Figure 3.15). Keeping the Alt key held down, continue to press Tab until the icon for the document that you want to switch to is outlined, and then release the Alt key. (If you are displaying all of your documents in one Word window, as described in the previous section, you will only see one icon for your Word window in the Alt+Tab list.)

Figure 3.15 Release the Alt key when the desired document icon is outlined.