Learn how to organize your email with custom mailboxes, VIP mailboxes, and flags.
How to use mailboxes
A mailbox is a folder that you can use to organize your email. In the Mail app, you can use standard mailboxes — like Inbox, Sent, and Trash. Or you can create custom mailboxes. You can also use VIP and flags to make certain email messages stand out.
Create custom mailboxes
- In the Mailboxes list, tap Edit in the upper-right corner, then tap New Mailbox.
- Give your mailbox a name. If you have more than one email account set up on your device, tap Mailbox Location and choose the account where you want to create a mailbox.
- Tap Save, then tap Done.
You can find your new mailbox in the Mailboxes list under the account where you created it.
Move your email messages to a mailbox
- Go to your Inbox in Mail.
- Tap Edit in the upper-right corner.
- Select the email messages, then tap Move.
- Choose a mailbox to move the email messages to.
When you delete a custom mailbox, it permanently deletes all of the email messages inside the mailbox and from your account. Before you delete a mailbox, you can move your email to another mailbox.
To delete a custom mailbox:
- Go to your Mailboxes list and tap Edit in the upper-right corner.
- Tap the mailbox you want to delete.
- Tap Delete Mailbox.
- Tap Delete, then tap Done.
You can only delete custom mailboxes.
How to use the VIP mailbox
In the Mail app, you can specify certain people as VIPs to help keep track of messages they send. Your VIPs have a star icon next to the names in the message header. Your VIP mailbox is in the list of your mailboxes.
If you can’t find your VIP mailbox, make sure it’s turned on. Go to Mail, tap Edit, then make sure VIP is selected in the list of mailboxes.
Add a VIP
- Go to an email.
- Tap the sender’s name or email address in the message header.
- Tap Add to VIP.
Mail adds the VIP to your VIP mailbox.
Change VIP alerts
- Open Mail.
- Tap the Info button next to VIP.
- Tap VIP Alerts.
- Then select the alerts you want to set.
Flag your email
You can mark your email with a flag to help you keep track of your messages. You can even color code your different flags. When you flag an email, you’ll see a flag icon next to the email thread.
Use the default flag:
- Go to the mailbox that has the email you want to flag.
- Swipe left over the email.
- Tap Flag.
To change the color of a flag:
- Go to an email thread.
- Tap the Reply button.
- Tap Flag, then select the color you want to use for that flag.
Drafting an email and sending the message later is a feature many users are familiar with on the desktop, but they may not know it exists in iOS Mail. Here’s how to use this little known feature.
Drafts has been a feature in the iOS Mail app for a while, but many users aren’t aware of this hidden gem. The feature (like its macOS Mail counterpart) allows users to stop composing an email, save it, and then return to the message later to send it. Let’s see what’s involved to use the drafts feature in all versions of iOS.
SEE: Job description: iOS developer (Tech Pro Research)
First, compose an email by performing these steps.
- Open Mail.
- Select the Compose button.
- Start to fill out the subject and body of the message.
To save the message as a draft, tap the Cancel button, and then tap Save Draft in the pop up that appears (Figure A). The message will disappear, but it will be saved in the Drafts folder.
To open a saved draft, tap and hold on the new message’s Compose button in the toolbar (it’s the same one you tapped to create a new message). After holding for a moment, a Drafts pop up will appear (Figure B).
In this view, you will see a listing of all available drafts that can be continued. To continue a draft, simply tap it and a new Compose view will open that has all of the message details filled in as you left them when saving. When you’re finished composing the draft, select the Send button as normal to send the message to the recipient.
To read a message, go to the folder it’s in and tap the message subject.
Other functions may be useful when working with mail you have received:
Replying to a Message
To reply to a message, tap the icon at the bottom of the page and choose “Reply” or “Reply all”, if the message had several recipients.
Replying is similar to composing a message except the “To:” and “Subject” fields are filled in automatically.
Forwarding or Resending a Message
To forward or resend a message, tap the icon at the bottom of the page and choose “Forward” or “Resend”.
Moving a Message to a Folder
To move a message to another folder, tap the “Move” icon and select the name of the desired folder.
Deleting a Message
To delete a message, tap the “Trash” icon at the bottom of the page.
To report a message as spam, tap the “Spam” icon at the bottom of the page.
If in the “Spam” folder you find a message which you do not consider to be spam, tap on the “Not spam” icon. The message will be moved to the “Inbox”. All new messages from this sender will be delivered to your “Inbox”.
Flagging a Message
To flag a message for future action, tap the empty flag icon.
To unflag a message, tap the flag icon again.
Navigating Between Messages
To go to the previous or next messages, tap the “Up” and “Down” icons at the top of the screen.
Marking a Message as Read or Unread
To mark a message as read or unread, tap on the “Read” or “Unread” icon to the left of the subject of the message.
If you spend a fair amount of time emailing from the iPhone, you’ve almost certainly come across a situation where you’ll be writing out an email, but need to get data or information from another email in your Mail inbox. That used to be a challenge, but modern versions of the Mail app in iOS support a really great minimize email feature, which, just as it sounds, allows you to minimize a current email composition or reply, return to the primary Mail inbox screen (and access other emails), and then be able to switch back and maximize that recently minimized email message.
The email minimization feature in Mail app works very well but is not well known, but this is one of those tricks that once you learn, you’ll be using it on the iPhone all the time.
Minimize & Maximize Emails in Mail App for iOS
This is best walked through so that you can understand how mail minimize works. For this purpose, just open the Mail app and compose a new email message, then do the following:
Tap and hold on the top of the new mail message (or email reply) where the email subject sits, then drag it all the way down to the bottom of the iPhone screen, as you do this you’ll notice the Mail app Inbox becomes visible
This works for new email compositions, email replies, and email forwarding, it’s a really great feature that is incredibly useful to have on the iPhone (just like minimizing is very useful on the desktop).
You can even have multiple emails minimized, and when accessed, you’ll have a neat little flip menu of email replies and compositions to see:
Used in conjunction with the long-tap to open email drafts in iOS Mail app, you’ll be a mobile email machine in no time.
The email minimization feature requires modern versions of iOS, if you don’t have this functionality available on your iPhone Mail app, you likely need to update system software to a newer version.
If you enjoyed this trick, don’t miss these 10 Mail tips for iOS, which are sure to further improve your iPhone email prowess.
Tap the compose button. On Outlook for iOS, it’s the icon with a pen in a square in the top right corner of your inbox message list. On Outlook for Android, it’s a + in a circle near the bottom right corner of your inbox message list.
From this screen, you can compose a message, add attachments and photos, or send your availability.
After you compose the message, tap the arrow in the top right corner to send it.
Reply to an email
At the bottom of your email, Outlook for iOS and Android allows you to Reply to All.
You can also select the arrows to Reply, Forward, or Edit Recipients.
Focus on important email
Focused Inbox separates your inbox into two tabs—Focused and Other. Your most important emails are on the Focused tab while the rest remain accessible on the Other tab.
If you need to fine tune your Focused Inbox, just use the Move to Focused or Move to Other options by tapping the ellipses (. ) at the top of a message or threaded conversation.
If you use an iPhone or iPad to get things done, you really should make sure Mail on your device is working with you, not against you.
Use VIP for important items, that’s what it is for
The last thing anyone needs is constant notifications each time a new email lands in an account, which is why most of us disable them (Settings>Mail>Notifications). That’s fine, but some messages are urgent — which is where the VIP feature is helpful. I use it for important people such as close friends, family, work colleagues and for any business that may be in progress. That way, I get told when a new message appears from any of these people.
The simplest way to assign VIP status is to open an email from the contact, tap their email address in the “from” field to see their Contact card, and then tap Add to VIP in the options you see there. You should also ensure Notifications are active for VIP messages.
Monitor emails the easy way
When casting your eyes down your incoming email list, how many lines of text do you really need to see? How much scrolling action do you need to become completely up to date with incoming communications? Given that the first line or two of most emails tends to consist of formulaic greetings, you’ll need three lines at least to get the gist. That means you will see just a fraction of your mail when you first open the app and then you’ll need to scroll down the list.
What do you gain from this? Not a lot: just the chance to read those greeting messages.
Filter out the nonsense, open Settings>Mail>Preview and reduce the number of lines to None. Now you will see the sender and subject line of the message making it much easier to quickly scan and scroll through the list.
Break the Thread
I have a shameful confession: I don’t really like threaded emails. You see, the trade-off with threaded messages is that you can easily stay abreast of a conversation, which is great. But the consequence of doing so is that sometimes it is easier to lose a specific message within the thread. It doesn’t need to be this way as you can enable and disable the Organize by Thread control in Settings>Mail>Threading.
Another feature that can help manage Threads is Collapse Read Messages, which you’ll find in the same place. Use this to make it a little easier to find unread items within a thread, or disable it to go through them sequentially.
Finally, use the self-explanatory Most Recent Messages on Top setting to make scanning the thread easier.
I tend to use all three to navigate busy threads.
Make a signature move
Do you have different email accounts on your iPhone? Most people do.
But, do you use a signature at the end of the message or are you one of the millions (myself included) who through sheer inertia haven’t yet personalized the Sent from my iPad/iPhone message that ships in the box with every Apple device?
You can change this: Open Settings>Mail>Composing>Signature and you can create your own signature that will be appended on all future emails.
Better yet, tap the Per Account button and you’ll be able to change the signature for each of your email accounts. It’s useful if you happen to share confidential emails for your business, but don’t want the same legal warning appended to your personal items.
Swipe right (or left)
Open up Settings>Mail>Message List>Swipe Options to personalize how swipe gestures work on your device.
I engage in lots of research so tend to keep some emails in project-related folders, which is why I changed one swipe gesture to the Move command, making it easier to shift emails around. The number of options available to you is pretty limited, however:
- Mark as Read,
- Move Message.
If you need a more powerful email management app, take a look at alternatives such as Boomerang, Airmail, Spark or even Outlook if you’re an Office 365 shop.
[Also read: WFH? Tips for better Wi-Fi network performance]
Quickly find your old draft emails
The fastest way to get back to a draft email you started working with, but were unable to finish:
- Press and hold the Compose button.
- You will see a list of all your previous saved draft emails.
Get alerts for important matters
Engaged in an email conversation and anxiously awaiting a response? In Mail, swipe left on the message, tap … (more), scroll down and tap Notify Me and you’ll be notified when a response to that message comes. Turn off the alert by tapping more and choosing Stop Notifying.
Services provided by Siri
Siri can help you in many different ways, not just in Mail. For example, when you’re corresponding with someone in Mail, Siri recognizes possible reminders and makes suggestions for you to create them. (iOS 14 introduced some useful improvements to Reminders.) You can also use Siri to search — and use it to dictate emails when you tap the Dictate microphone and use Siri to search for specific messages. Finally, if you receive an appointment date, just tap it to create an item in Calendar.
Turn emails into PDF
If you need to collect important emails for some reason, perhaps for client records or internal reporting, you can easily save them as a PDF.
- Open the email.
- Tap the Reply arrow.
- Select Print.
- When the Printer Options window appears spread two fingers out on the page to open the larger preview.
- That preview is a PDF, save it to Files using the Share button.
Other tips: if you use an Apple Watch here are productivity ideas for you. And iPad users may find a few new ideas here.
Jonny is a freelance writer who has been writing (mainly about Apple and technology) since 1999.
Even after you’ve set your email account, there are still some changes you can make to get a handle of the Mail app. The best part is, you don’t need to use a Mac or a MacBook. You can change email acount settings for iPhone or iPad right on your devices. Here’s how!
How to set a default email account on your iPhone and iPad
One of the first things you’ll want to do when you start to change email account settings for iPhone or your iPad is to set an email account as the default one. This can help you with things like sending an email from the right email address. Here’s how you can do it.
- Launch Settings from your Home screen.
- Tap Mail.
- Scroll down and tap Default Account.
Tap the account you would like to use as your default mail account.
Even though this change is made in a Contacts menu, your iPhone or iPad will remember which account is the default for sending emails.
How to switch between email accounts on your iPhone and iPad
- Launch the Mail app from your Home screen.
- Tap the Compose button. It looks like a paper and pencil in the bottom right corner of your screen.
- Tap the From field.
Tap the account from the picker that you would like to use.
Go ahead and write your message in the Message field. Your email will now be sent from the account you selected.
How to disable an email account on your iPhone and iPad
- Launch Settings from your Home screen.
- Scroll down and tap on Mail.
Tap on Accounts.
Select the email account you want to disable.
To enable this account again, you will simply toggle Mail back on.
How to delete an email account on your iPhone and iPad
- Launch Settings from your Home screen.
- Scroll down and tap on Mail.
Tap on Accounts.
Select the email account you want to delete.
Tap Delete from My iPhone.
Congratulations! You’ve now mastered the basics of how to change email account settings for iPhone and iPad. Do you have any questions? Let us know in the comments below!
Updated October 2020 The post is up to date with the latest version of iOS.
You can send or unsend messages from a browser or the Gmail app.
Write an email
- On your Android phone or tablet, open the Gmail app .
- At the bottom right, tap Compose.
- In the “To” field, add recipients. You can also add recipients:
- In the “Cc” and “Bcc” fields.
- When you compose a message, with a “+ sign” or “@mention” and the contact’s name in the text field.
- Add a subject.
- Write your message.
- At the top of the page, tap Send .
Tip: To add formatting, like bolding or changing the text color, select the text you want to format, then tap .
Recall a message using Undo Send
- Right after you send a message, you’ll see the message “Sent” and the option to Undo.
- Tap Undo.
Options for adding message recipients
When you add recipients to your message, you have the option to add a “Cc” field. Anyone in this field will see the other recipients of the message.
“Cc” is often used to add recipients to an email who don’t need to take any action.
If you’re sending a message and want to hide a recipient’s email address, you can add them in the “Bcc” field.
- The recipients won’t know that you added anyone to “Bcc.”
- Anyone you add to the “Bcc” field will see that they were added using “Bcc.” They will also see message recipients in the “To” and “Cc” fields.
Note: If they don’t use Gmail, they may not see this information.
- People you add in “Bcc” can’t see the name or email address of anyone else you add in the “Bcc” field.
- If people reply all to a message, people in “Bcc” won’t see the reply.
When you write a message, you’ll add the recipients in the “To,” “Cc,” or “Bcc” fields.
To add more than one recipient, put a comma between each name or email address. You can also click “To,” “Cc,” or “Bcc” to add recipients or manage your contact labels.
If you need to send an email to multiple people, you can also create a group.
Note: You can add a group email address in the “To,” “Cc,” or “Bcc” fields.
Email is, in many ways, the hub of modern life. Finding the best email app for your needs is key to a having a more manageable and productive digital experience, whether you're communicating with friends or restoring forgotten passwords. With Google's recent announcement that it will pull the plug on Inbox by Gmail in March 2019, and both Newton and Astro meeting their makers even sooner, you may be in the market for a replacement.
The best email apps help you manage the most important aspects of your digital life without making them more complicated. Some let you turn your inbox into a to-do list. Others are deeply customizable, giving you greater control. What makes the best email apps different from one another, and which one is right for you?
What Makes a Great Email App?
How we evaluate and test apps
All of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. We're never paid for placement in our articles from any app or for links to any site—we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog.
For this list of the best email apps, we only considered email clients, leaving out email services and email assistant apps. An email client is a piece of software you install on your computer or mobile device to access email, even if that email is hosted by another service. An example is the Mail app that comes pre-installed on iOS devices. By way of the Mail app, you can access a Gmail account and a Yahoo Mail account. Gmail and Yahoo Mail in this case would be email services, which we did not consider for this list of the best email apps. Client apps almost always let you access multiple email accounts, giving you the option to see all your messages in one consolidate view.
We also homed in on email apps for personal use, which nixed from consideration a few apps that tend to be more prominent in the business world, such as Microsoft Outlook (desktop app) and IBM Notes. They both have their place among email aficionados but tend to be more well suited for organizations than individuals.
As mentioned, we did not consider email assistant apps, or services that work within your existing email to make it better in some targeted way. An example is SaneBox, a service that works inside your existing email service to automatically sorts incoming messages (among other things). Another example is Boomerang, which adds new features and tools to Gmail and Outlook that help improve your writing and help you remember when to follow-up on messages. Both these apps are highly capable, but they aren't clients and so they weren't considered for this list.
Need to get your inbox under control? Learn how to tame your email with automation using Zapier.
There can be some confusion about email clients and services, however, because some apps cover both ground. Gmail, for instance, is not just an email service but also has a mobile email client app by the same name. The Gmail mobile app lets you read and reply to messages from not only your Gmail account, but also your Yahoo Mail address, Microsoft Office 365 account, and others.
In addition to being email clients, the apps in this list meet other criteria, such as being in a state of full release. In other words, no beta products allowed. (Don't worry. We have an eye on some of the more interesting email apps in the works, such as Pigeon and Superhuman. But we can't accurately assess them until they're fully released.) Ease of use played a major role in our decision-making, as did stability. We also looked for apps that had at least one standout feature or reason for choosing it, which is listed in the "best for" line in each app's description below.
When it comes to email apps, there's no reason you can't choose several to use for different purposes. You might have one app you adore installed on your personal computer, something else for work email, and yet another on your phone. Which ones you choose will depend on how you like to interact with your email and what you do with it. Whatever the case, the best email apps have you covered.
When you have several email accounts set up in the Mail app on the Apple Mac, there are several shortcuts for choosing which account email is sent from. Do you know them all?
Click the Compose New Message button in Mac Mail and a new messages is created. It is mostly blank, but the From address is automatically filled in. The question is, how to Mail know which email account you want to send the email from?
One account will be selected for you, but why that one? Is it random? Is it the last one you used? Is it the default account? The answer is quite straightforward and it is quite clever when you know how it chooses the account to use.
Go to the Mail menu and select Preferences. Select the Composing tab. About half way down is Send new messages from: By default, this is set to Automatically select the best account.
How does it do this? What rules or logic is it using?
Select an account
If you want to override this automatic setting, click it and a list of all your email accounts is displayed. You can choose any one of these and new messages will always be from that account.
Let’s leave it set to Automatically select the best account. Close Preferences.
Read your email
Here is Mail and as you can see, there are four email accounts set up. The are listed under Inbox. Select an email account to read the emails, then click the Compose New Message button (second icon in the toolbar).
The From address
The From address is from the email account you were last reading. Close the window, select a new email account under Inbox, then click Compose again. The From is from the account you just selected.
If you want to preselect the From address, all you need to do is to select the email account in the sidebar. It is really that simple – the message is from the last account you read.
Select the From account
It may be that you read one account and clicked Compose when you really want to send the message from some other account. It can easily be changed. Just click the account in the From box and select a different email account. All of them are listed.
Reply to emails
We now know what happens when we click the Compose button. What if we click the Reply button when reading an email?
This is a little more complicated. The From address is not taken from the email account as it is with Compose. It is taken from the To.
Select any of your email addresses for the Mail From field
- University of Vienna
- Yahoo! Mail
What to Know
- In a new message, select From and choose the desired email account from the list.
- To change the default address, select Mail > Preferences > Composing, and choose the email address you want to use.
This article explains how to select an email address to send messages from in Apple Mail. If you use one address more than the others, you can set it as the default.
How to Send a Message From a Different Account in Apple Mail
Mail stores one email account as the default. This address is the one that appears automatically every time you create a new email message. To change the account or address used for sending a message in the Mail application in Mac OS X or macOS:
With the Mail app open, create a new message in Mail by selecting New Message under the File menu. You can also create a new message by clicking the New Message button in Mail or by pressing Command+N on your keyboard.
Click on the From drop-down menu right below the Subject field of the email.
Select the desired email account from the list.
Keep writing your email. When you click Send, it will go from the email you selected.
How to Change the Default Email Address
If you find you are changing to an account more often than you are using the default, make the most frequently used address the default instead. To change the default address for use in the From field:
Click Mail > Preferences from the Mail application menu bar.
The keyboard shortcut is Command+, (comma).
Select the Composing tab.
Next to Send new messages from, select the email address you want to use as the new default or select Automatically select best account.
When you select Automatically select best account, the Mail application chooses the best account based on the mailbox you are using. For example, if you are replying to an email from your Gmail inbox, the Mac selects a Gmail address for the From field.
When you create a new message, Mail automatically populates the From field with the default address you chose.
If you, like me, find yourself writing the same email over and over again or copying and pasting the same message multiple times, Gmail gives you an easier option. By creating and saving email templates, you can insert them the next time you compose a message and save yourself some time.
You can store up to 50 templates at a time, so it’s easy to create different templates for different situations. Here’s how.
Create an email template:
- Click on the cog icon in the top right corner of your screen.
- Select “See all settings.”
- Open the “Advanced” tab.
- Scroll down to “Templates” and select “Enable.”
- Click “Save Changes” at the bottom of the menu.
- This will take you back to your inbox. Click the “Compose” button.
- Now, start drafting your template. When you’re ready to save it, click on the three dots toward the bottom right-hand corner of the window.
- Select “Template” from the options.
- Click “Save draft as template.”
- Click “Save as new template.”
- Type in a name for your template in the window that pops up. That name will appear as the subject line in your email. Click “Save.”
- If you want to make changes to a template, you have to overwrite it. Write a corrected email, and then after clicking “Save draft as template,” click the name of the template you’d like to change under “Overwrite Template.”
- Click “Save” in the pop-up window.
- To delete a template, click on “Delete template” under the “Templates” options. Click “Delete” in the pop-up window.
You can delete templates using the template options in the compose view.
Use a saved template
- Click “Compose” to start a new message.
- Select the three dots in the bottom right-hand corner.
- Open “Templates.”
- Choose the template.
- That template will now appear as your new message, and you can edit it before sending.
- Click “Send” when you’re ready!
Send templates automatically
You can set up filters that automatically send out a specific template as a reply when certain emails come in. You do this by creating a filter that specifies which emails you want to address and then assigning a particular template to that. Here’s how:
- Click the search icon in the right side of the search bar at the top of the screen.
- Fill in the fields. For example, if you want this template to be automatically sent to emails from certain contacts, enter those contacts in the “From” box. If you want it sent to anyone whose email asked you to subscribe to something, put the word “subscribe” in the field “Has the words.”
- Click “Create filter.”
- Check the box next to “Send template.” Click “Choose template” and select the template you want to use from the drop-down menu.
- Click “Create filter.”
If at any time you want to change the filter — or delete it — it’s simple.
- Click on the cog icon in the top right corner of your screen.
- Select “See all settings.”
- Click on the “Filters and Blocked Addresses” tab.
- You’ll see a list of all your filters. Find the one you want to change, and click on either “Edit” or “Delete” to the right of that filter.
Update February 15th, 2022, 4:00PM ET: This article was originally published on July 10th, 2020, and has been updated to add directions on editing or deleting a filter.
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A lot of the apps on your iPhone can integrate with one another, although the manner for doing so might not be obvious. For example, you might be wondering how to email a text message on your iPhone if you would like to use the Message app to send a message to an email account.
Your iPhone has a lot of different ways for you to share information with other people. Whether you want to make a phone call, send a text message, write an email or make a video call, all of these things can be accomplished rather easily on the device.
But when you want to transfer information from one medium to another, such as sending a text message in an email, then method for doing so is not always immediately obvious. Fortunately there are a few different options for sending text messages as emails on your iPhone.
How to Forward a Text to Email on an iPhone
- Open Messages.
- Find the text to forward.
- Tap and hold on the text, then choose More.
- Touch the forward icon.
- Enter the email address, then tap Send.
Our article continues below with additional information on sending text to email on an iPhone, including pictures of these steps.
Sharing Text Messages Through Email on an iPhone in iOS 7 (Guide with Pictures)
There are actually three different ways to do this with the tools available to you on a default iPhone. Which option is best for you will depend on your situation. You can see all three of the options below. Note that the last two methods will assume that you already have an email account set up on your iPhone. If not, then you can follow the instructions in this article to add an email address to your device.
How to Email a Text Message as a Text File
Step 1: Open the Messages app.
Step 2: Tap and hold the text message that you want to email, then touch the More option.
Step 3: Touch the Forward icon at the bottom-right corner of the screen.
Step 4: Type the email address into the field at the top of the screen, then touch Send above the keyboard.
How to Copy the Text Message and Paste it Into an Email
In this section we are simply going to copy from the text message and paste the copied text into an email message.
Step 1: Open the Messages app.
Step 2: Tap and hold the text message that you want to share, then touch the Copy option.
Step 3: Press the Home button under your iPhone screen, then launch the Mail app and select the email account from which you want to send the email.
Step 4: Touch the Compose icon at the bottom-right corner of the screen.
Step 5: Type the email address into the To field at the top of the screen, tap and hold inside the body field, then select the Paste option. You can then enter a subject and send the email.
How to Take a Screenshot of the Text Message and Email It
This option can be a little more convenient when you are dealing with an entire text message conversation rather than a single text message.
Step 1: Open the Messages app.
Step 2: Browse to the text message that you want to email.
Step 3: Press and hold the Home button under your screen, then press the Power button at the top of the device while still holding the Home button.
Note that you need to press the Power button quickly after you start holding the Home button, or Siri will launch. There will be a white flash that indicates that the screenshot has been taken.
On newer iPhone models you can take a screen shot by pressing the Power button and the Volume Up button at the same time.
Step 4: Press the Home button under your screen to return to your Home screen, then launch the Mail app.
Step 5: Open the email account from which you want to send the message, then touch the Compose icon at the bottom-right corner of the screen.
Step 6: Enter the email address into the To field, enter a subject for the email, then tap and hold inside the body of the email message and select the Insert Photo or Video option.
Step 7: Select the Camera Roll.
Step 8: Select the screenshot image that you just made, then touch the Choose button at the bottom-right of the screen.
Step 9: Touch the Send button at the top right of the screen to send your email address with the screenshot image.
Do you want an easy way to share a text message with a different person? Learn how to forward a text message on the iPhone.
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Normally, when you want to select multiple emails in the Mail app, you’d hit “Edit,” tap all the bubbles next to the emails, then mark them, move them, or trash them. But in iOS 13, there’s a much faster way to do it on your iPhone.
While you can still tap “Edit,” select all the bubbles next to the emails you want, and perform the wanted action, I’m not sure I’ll personally ever do that again unless I’m cherry-picking emails here and there. Instead, whenever there is a group of emails you want to select, where one email is after the other, you can select the group faster by swiping.
- Don’t Miss: The 200+ Best, Hidden & Most Exciting New Changes for iPhone
After hitting “Edit” in an inbox, folder, filtered results, or search, slide one finger up or down on the bubbles next to the emails to highlight them all automatically — no taps needed. Just slide, release when all emails are selected, and perform the intended action as normal. But that’s not all: there’s an even faster way.
Instead of hitting “Edit” in the Apple Mail app, use a two-finger swipe gesture to select multiple emails right away. Slide two fingers up or down from the first email you want to select, then let go when all of the messages you want our selected. It’s super fast. Then mark, move, or delete as necessary.
alt=”Apple's Mail App in iOS 13 Has New, Faster Ways to Select Multiple Emails” width=”222″ height=”222″ />
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Did you know you could easily access your previous mail draft messages, as well as delete them, with a simple long-press? Just long-press on the create new message icon while in the Mail app on the iPad to see all your previous draft messages. From there you can open any one of them up or delete them. See how to easily access your previous mail messages in this video for the Mail app on the iPad.
So I’m in my Mail app, and if you want to see all of your draft messages, what you would normally do is just go over to all of your mailboxes. So I go up to iCloud, we have a sidebar that opens up, and from here I can go to my Drafts. But there’s an easier way to see all of your Drafts. Let’s go ahead and close the sidebar, all I need to do is just swipe over to the left, and it closes it.
If I want to see all of my draft mail messages, maybe I want to continue writing one, or I want to delete some of them, in order to do that all we need to do is go to the far right where we have our mail message, our draft mail message icon. If I were to tap on this, it would create a new draft mail message. But watch what happens when I tap and hold on it or long press on it. When I do, I can see all of my previous drafts. So from here, all I need to do is just select the one that I want to continue writing. Let’s go with this one here and now I can continue writing it. I’m going to cancel.
Let’s say I wanted to delete one. Again, I just go over to the upper right-hand corner. I long press on this, and let’s say I wanted to delete this one here. All I have to do is just swipe over to the left and we can see it is going to throw it away. I want to delete this one. I swipe over to the left and it deletes it.
I want to create a new message. I can also do that by tapping on New Message.
So that’s how we can easily select from previous Mail messages, our draft Mail messages on the iPad. All we need to do is just go to where we compose a new Mail message, but instead of just tapping on it, we tap and hold on it. From there, we can see all of our previous Mail messages, our draft Mail messages. Tap on any one of them to open it up and continue writing. If you want to delete one, you can also just swipe over to the left and it’ll delete it.
So that’s how you can easily select and delete previous Mail messages or draft messages in the Mail app on the iPad.
By Martyn Casserly, Contributor | 16 Aug 18
When you send an email to someone, your name is displayed so the recipient knows who you are. This makes perfect sense, of course, but what if you want to disguise your identity, adopt a nom de plume, or set up an elaborate digital paper trail to throw enemy agents off your scent?
In this article we show you quick ways to change the name your emails provide when using Apple Mail on macOS or iOS devices. But in the event of your capture, remember: we were never here and this never happened.
Contacts need to be new ones for this to work
One thing to note before you begin is that if you’ve already sent someone an email from your account, you won’t be able to change the way it presents your name. This is because the mail program will have already saved your identity as a contact, and will always defer to that when receiving emails from you.
It should also be clear that when a recipient clicks on your name at the top of the email they will still be able to see the email address from which you sent the message.
Changing your name in Apple Mail on macOS
There are a couple of routes to achieve this on a Mac, as iCloud accounts include a few different steps to the likes of Hotmail and Gmail.
Open Apple Mail, go to the menu in the top-left corner and click on Mail > Preferences. Next, select the iCloud account from the list on the lefthand side.
Ensure that Account Information is selected in the main pane, then click on the dropdown menu in the Email Address section and click Edit Email Addresses.
This will automatically open a browser windows and take you to iCloud.com. You’ll need to log into your account, then you’ll be presented with the account settings.
The part you need to change is in the text box for Full Name. Just delete what’s there, replace it with your new identity, and click Done.
Gmail, Hotmail, and other accounts
Just like with the iCloud instructions above, open Mail and go to Mail > Preferences, then select the account you want to change.
Check that the Account Information tab is highlighted, then go to the section marked Email Address and click on the dropdown menu.
Select Edit Email Addresses, then double-click on the text under Full Name to change the entry. When you’re finished, click OK.
Changing your sender name on Mail for iOS
To make the adjustments on your iPad or iPhone, go to Settings > Accounts & Passwords, then select the one you want to change. Tap on the Account section at the top of the page, then on the next screen enter a new sobriquet into the Name field.
When you’re happy with your assumed identity, tap Done and any emails to new contacts will now appear to come from that name.
If you’re thinking of changing to another app for your communication needs, then you should also read our Best Mac Email Clients of 2018 and 9 Best Alternatives to Apple’s Stock iPhone Apps guides for some ideas.
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Author: Martyn Casserly, Contributor
Martyn has been involved with tech ever since the arrival of his ZX Spectrum back in the early 80s. He covers iOS, Android, Windows, macOS and ChromeOS, writing tutorials, buying guides and reviews.
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- Nov. 10, 2017
Q. How do I efficiently manage my email with three devices: computer, phone and tablet? Do I have to read, save, delete email three times, or can I easily sync them?
A. Most mail programs give you the choice of two ways to set up an account on a computer or mobile device — either with the IMAP (Internet Message Access Protocol) standard or POP (Post Office Protocol). If you want to keep your mailbox in sync across multiple devices, choose the IMAP method.
Compared with POP, IMAP is a newer technology for managing messages and handles checking the same mail account on multiple devices much more smoothly. With IMAP, even though you can see your mailbox in the mail program on your computer and devices, IMAP messages actually live on the mail server. When you read, delete or flag a message, you are performing that action on the mail server. The mail apps on your other devices see the change when you view the updated mailbox.
In contrast, most POP mail systems in their default settings download messages directly to the device that checks in at the time, and then deletes those messages from the mail server. When you check mail with your computer or other gadgets, those devices do not get the deleted messages, but they may download newer ones — which then get deleted from the server, making your mailboxes out of sync.
As a workaround, some mail providers allow you to keep messages on the server without deleting them automatically after they download, but then you have to repeatedly delete a message on each device. Additionally, the messages you send stay on the Sent mailbox of the computer or device that actually did the sending.
Most modern mail providers and programs support IMAP You can find instructions for setting up IMAP mail accounts for Google’s Gmail, Microsoft Outlook and Mozilla’s Thunderbird program on their sites. Apple’s iCloud mail does not support POP and uses IMAP by default.
Questions and answers
Some Apple Mail users have reported that previously visible attachments seem to ‘disappear’. This fault is common to all users of Apple Mail (not just at Sussex). Although generally a good email program, it can exhibit this problem when connecting to some email systems (including Microsoft Exchange, the mail system in use by staff and research students at Sussex).
The problem occurs when a message does not completely download from the central system: if Apple Mail doesn’t find the end of the attachment, it ignores it. This explains why, when you check back later, the attachment is showing. Although the fault has existed for some years, Apple have not yet fixed the problem, and as it stands, there is no satisfactory resolution.
Some users have been able to work around the problem. For example:
EITHER: highlight a message which you believe contains attachments, then open the File menu and choose Save Attachments (this will be greyed out if there truly are no attachments). Some users have reported that even though there are no attachments showing in the message, they are able to do this and then view the attachments by going to the location where they’re saved.
OR: if you suspect a message should have an attachment, try logging on to webmail at
to check the same message. Outlook Web App (OWA, the webmail version of Outlook) does not have this particular bug, so that will tell you for certain if the attachment is there or not.
OR: It has been suggested that rebuilding the mailbox will circumnavigate the bug that causes this error. In Apple Mail, choose Rebuild from the Mailbox menu. The inbox should be restored with attachments visible.
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This is question number 2384, which appears in the following categories:
Created by Andy Clews on 3 October 2011 and last updated by David Guest on 13 September 2016
AOL Mail can be customized to suit your every need. Personalize how you write emails, manage your incoming messages, the general look of your inbox, and more.
1. Sign in to AOL Mail.
2. Under your username, click Options | Mail Settings.
3. Click the tab for the setting you want to change.
Where can I find each setting?
|Calendar default view||Calendar|
|Create new filter||Filters|
|Default compose mode||Compose|
|Delete filters (X button)||Filters|
|Mail away message||General|
|Sender name display||General|
|Sender filter||Block Sender|
|Today on AOL||General|
Update General settings
Change any of the following settings, then click Save to finalize your selection:
• Today on AOL – Select the box to show latest news, unread messages, and mail tips.
• Sender Name Display – Choose to display either the sender's name or email address.
• Reading – Select how you want your emails to be displayed in your inbox.
• New Mail – Select the sound you want played when new email arrives.
• Inbox Style – Select what type of inbox you want.
• Mail Away Message – Create and enable away messages.
• Contacts – Choose how you want your contacts displayed and sorted.
Update Compose settings
Change any of the following settings, then click Save to finalize your selection:
• Cc/Bcc – Select whether or not you want Cc/Bcc displayed.
• Default Compose Mode – Select how you want the compose screen displayed.
• Write mail in a pop-up screen.
• Write mail in full plane compose.
• Write mail in a separate window.
• Rich Text/HTML – Create a signature and enable Rich Text/HTML editing to use your preferred font and color.
• Display Name – Enter the name you want displayed when you send an email.
• Sending – Choose how you want your sent messages checked:
• Select if you want messages checked for spelling before sending.
• Select if you want email addresses automatically added to contacts.
• Select if you want a sent confirmation to appear on a separate page.
Update the Block Senders list
Take control of your inbox by keeping your spam list up to date.
1. Click the Block Senders tab.
2. In the box under "Block mail from addresses I specify," enter the email address you want blocked.
3. Click the + icon
4. Alternatively, to remove the address, click the X icon next to the address you want removed.
Update Filter Settings
Create filters to make sure your incoming emails go where you want them to. Once you've created a filter, you'll be able to edit or delete it from the same screen.
Filters can be deleted by clicking the X next to "Edit."
Create a filter
1. Click Create filter.
2. Enter the parameters of your filter.
3. Click Save.
Edit a filter
1. Mouse over the filter's name.
2. Click Edit.
3. Enter the change you want to make.
4. Click Save.
Update Calendar settings
Change any of the following settings, then click Save to finalize your selection:
• Default View – Select your default view: Day, Week, or Month.
• Time Zone – Select your preferred time zone.
• Display – Choose what time your typical day goes from.
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If you need to send the information in the full headers of an email message (to report possible phishing or spam, for example):
- Follow the appropriate instructions below to first display the message headers.
- Microsoft Outlook for Windows: Double-click the message to open it in a new window. Select the File tab, and then, at the bottom, click Properties . The data is next to Internet headers .
- Outlook Web App (OWA): Double-click the message to open it. Click the More actions icon (three dots near the top right), and then click View Message Details .
- Outlook Web App (OWA) in Exchange Online: Click the More actions icon (three dots near the top right), click View , and then click View Message Details .
- Mail (Microsoft Store App): The Mail client is lightweight and not fully featured. Viewing email headers in Mail is not possible at this time.
- Outlook for macOS: In your Inbox (or other folder), right-click or control -click the message, and then select View Source .
- Thunderbird (Windows, macOS): Click View , select Headers , and then choose All .
- Mail (macOS): With the message selected, from the View menu, select Message , and then select either All Headers or Long Headers .
- Gmail at IU: See Trace an email with its full headers.
- Copy and paste that information into the email message you wish to send.
For information about reporting spam and phishing scams, see If you receive spam.
This is document adix in the Knowledge Base.
Last modified on 2021-12-14 14:13:31 .
For your privacy, messages are only stored on your devices. Signal does not have a copy of your conversation history. New installs of Signal do not restore your previous message history. If you have your old device, use these steps to transfer message history to your new phone.
Not receiving the verification code?
- Confirm that you are within range of your mobile network and can receive SMS messages.
- Confirm you can receive a phone call to the number.
- Check that you have entered your phone number correctly.
- Confirm that you did not block messages from from unknown senders.
- Enter the full international phone number and omit any leading zeroes
- For numbers from Rio de Janeiro, Brazil, the number should start with +5521.
- For numbers from Argentina, the number should start with +549.
- To receive the verification code by SMS:
- Call #611# and ask the representative to remove the “Shortcode Blacklist” for your account.
- Call #632# to turn off Scam Block.
- iOS Users: Go to iOS Settings > Phone > disable the setting Silence Unknown Callers.
- To see your current carrier info: ##fiinfo##
- Switch to T-Mobile: ##fitmo##
- Switch to Sprint: ##fispr##
- Switch to US Cellular: ##fiusc##
- Switch back to automatic: ##fiauto##
Additional Registration Troubleshooting
- Confirm that you are using the most recent version of Signal.
- Enable all the permissions for Signal through your Android phone Settings. Even if they are already enabled, please turn it off and back on then restart your phone.
- Update the Google Play services app on your phone.
- Disable your VPN app or check that it allows *.whispersystems.org, *.signal.org and TCP port 443.
- Too many attempts? Wait some time (1 hour, 1 day, etc.) before trying to register again.
- Check that you have free space on the (small) data partition of your phone, not the (large) SD card. This is easy to confuse on older devices. You can free memory by uninstalling apps that you no longer use.
- Check phone-specific optimization lists and make sure that the following conditions are true:
- Signal is excluded from the list of automatically optimized apps when in the background.
- Signal is included in the list of apps that are allowed to start themselves.
- Signal is enabled through specific steps for Huawei phones:
– Settings > Apps > Apps > Signal > Power Usage Details > App Launch > Set to Manage Manually > Enable Auto-Launch, Secondary Launch & Run in Background
- Signal and Google Play services are enabled through specific steps for Xiaomi phones:
– Security > Permissions > Autostart > Allow
– Settings > All > Startup manager > Allow
- Confirm that you are using the most recent version of Signal.
- Disable your VPN or data monitoring app or check that it allows *.whispersystems.org, *.signal.org and TCP port 443.
- Check your messages app for the Unknown Senders inbox or disable this feature by going to iOS Settings > Messages > Filter Unknown Senders.
- Enable all permissions available to you through iPhone Settings > Signal.
- Registered too many times? Wait some time (1 hour, 1 day, etc.) before trying to register again.
- See Error 0? Check steps 1-4 above.
Signal Desktop must link with either Signal Android or Signal iOS to be available for messaging.