To insert an image into a text in Microsoft Word 365 can be challenging, unlike PowerPoint, where an image can be easily inserted into a text. Most individuals will give up their thinking of inserting images into text in Word and try to do this procedure in some other software, but they do not have to do so; there is another way to insert an image into text in Word.
Wrap Text around Picture in a text box in Word
Open Microsoft Word.
Click the Insert tab on the menu bar.
On the Insert tab, click the SmartArt button in the Illustration group.
A Choose SmartArt Graphic dialog box will pop up.
Inside the dialog box on the left pane, click List.
On the List page, click the first one called Basic Block List, then Ok.
Five text boxes will appear in the word document; delete all except one.
To delete the text box, click the textbox’s Resize Point and press the Delete key on the keyboard.
Now, enter a text into the textbox.
You can change the size or font of the text if you want.
Then, click the Format tab that appeared on the menu bar.
On the Format tab, click the Text Fill button in the WordArt Styles group.
In the drop-down list, click Pictures.
An Insert Pictures dialog box will appear.
Inside the dialog box, click From a File.
An Insert Picture dialog box will appear, select the file you want, and click Insert.
The picture is inserted in the text.
You can also change the background of the text box to the color that suits the image.
On the Format tab, go to the Shape Style group’s build-in outlines and select an Outline that matches the text containing the picture.
Once you select an Outline, you will notice that the color of the text box changes.
We hope this tutorial helps you understand how to insert an image into text in Word.
Date: April 22, 2021 Tags: Word
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Shantel is a university student studying for Bachelor of Science in Information Technology. Her goal is to become a Database Administrator or a System Administrator. She enjoys reading and watching historical documentaries and dramas.
Learn how to add text and work with type objects, and wrap text in your vector art.
Whether you create a logo, brochure, banner, or any artwork, you can add text in 3 different ways to enrich your design. You can also delete empty type objects , remove default placeholder text, fill only selected type objects with placeholder text, and wrap text .
Watch this 1 minute 24 seconds video to learn how to create a logo using text in Illustrator.
Create your logo now. Click Get Started to launch Adobe Illustrator:
Whether you want to add a title, paragraph, or 3D text, you can quickly add text at a point, in an area or shape, and on a path from supported formats as per your design requirement. Read on to know more about how to add text in 3 different ways:
Enter text at a point
Point type is a horizontal or vertical line of text that begins where you click and expands as you enter characters. Each line of text is independent. The line expands or shrinks as you enter or delete the text, but doesn’t wrap to the following line. You can use this to enter just a few words in your artwork.
You can follow these steps to enter text at a point:
Add text at any point
Select the Type tool (T) or the Vertical Type tool .
Click anywhere to enter your text. Press Enter or Return to begin a new line of text within the same type object.
Click the Selection tool (V) to select the type object.
Enter text in an area
Area type (also called paragraph type) uses the boundaries of an object to control the flow of characters, either horizontally or vertically. When the text reaches a border, it automatically wraps to fit inside the defined area. This is used to create text with one or more paragraphs, such as a brochure.
Adding visual components to your documents can enhance or reinforce your message. Images from clip art collections, WordArt, the Internet, or scanned images can be added to your Word documents.
Adding images from a variety of sources, including scanned images, images saved from the Internet, and clip art, is easy in Word 2007. The extensive Clip Art Gallery provides easy access to images. For more information on adding Clip Art images, refer to Office 12: Using Clip Art.
Click the location where you want the image to appear
From the Insert command tab, in the Illustrations section, click Picture
The Insert Picture dialog box appears.
Using the Look in pull-down list, locate and select the desired image
The image appears in your document.
Once you have inserted an image into your document, you can easily position or resize it as needed. For instructions on resizing images, refer to Resizing Objects (Excel and PowerPoint or Word).
NOTE: In order to drag images freely in Word, the wrapping style of the image must not be In line with text.
Click and hold the center of the image
The cursor turns into a four-headed arrow when you are able to move the image.
Drag the image to the desired location
Release the mouse button
The image is now in the desired location.
Once you have inserted a picture into your document, you can control the way text will wrap around it. Word has two options for wrapping text around an image: the quick menu option and the command tab option.
Wrapping Text: Quick Menu Option
Right click the image » select Text Wrapping » the desired wrapping option
Wrapping Text: Command Tab Option
Once you insert an image, the Picture Tools Format tab appears.
On the Picture Tools Format tab, click TEXT WRAPPING » select the desired wrapping option
NOTE: The In Line With Text option forces an image to align with the line of text in which it was inserted, making it impossible to move the image freely. To allow an image to be moved freely within your document, choose an option other than In Line With Text.
Picture Tools Command Tab Options
Once you have inserted a picture into your document, many options can enhance the look of your image. The Picture Tools command tab lets you change the appearance of your image by providing options such as line style, transparency, contrast, changing color, and cropping.
To access the Pictures Tools command tab
Select an image
Under the Picture Tools tab, the Format command tab appears.
Allows you to edit the picture (e.g., adjust brightness, contrast, color), and also undo any changes you make.
Picture Styles Group
From here you can apply preset or custom picture styles (e.g., image shape, border, effects).
Lets you to reposition, change text wrapping, arrange layers, and rotate objects.
This is where you can change image size with the Crop tool or by specifying dimensions in the Height and Width text boxes.
NOTE: Changes made in the text boxes are proportional (i.e., if you change image height, its width changes proportionally).
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Provide alternative text for each photo, illustration, chart, graph, infographic, etc. Or make the image silent.
Why Alternative Text for Images Matters
A screen reader can’t interpret an image. It can tell you it has encountered an image, but can’t tell you what’s in the picture. So you must add your own description that a screen reader will speak when it encounters that image. That description is called “alternative text,” or “alt text” for short.
Simple Images with Essential Information
If an image adds important information to a document, include text that conveys as close to the same message as possible. If a short sentence or two will get the point across, you can invisibly embed alternative text in the document.
Add Alternative Text
Important: The following will only work if the image’s position is set to “Inline with Text.” (See below for how to handle images not inline.)
Newer Versions of Word
Some newer versions of Word have different way of adding alt text.
- Right click (Macs: control click) on an image in your document.
- From the pop-up menu, choose “Edit Alt Text.”
- In the “Alt Text” panel that appears, Word may have already filled in a computer-generated description of the image. (On Windows computers, you may have to click a button to have it generate a description for you.)
Older Versions of Word
- Right click (Macs: control click) on an image in your document.
- From the pop-up menu, choose “Format Picture.”
- In the “Format Picture” panel that appears, click the icon that says “Layout and Properties” when you hover over it.
- Click “Alt Text” and describe the image succinctly in the “Description” box.
Microsoft has changed the route to alt text in Word several times over the years. If you’re having trouble finding it, you may want to check out Microsoft’s alternative text support page. Older versions of Word are address near the bottom of the page.
If you need more than about 120 characters to provide an adequate alternative, then also include a longer description in the document’s visible text. Charts and graphs often need longer descriptions.
Decorative Images: Older Versions of Word
If you have an older version of Word, it may not have a way to silence a decorative image. Recommendations for how to handle decorative images in older versions of Word vary:
- Leave the image alone.
- Place two quotation marks in the Description field, which Microsoft recommends.
- Put a blank space in the Description field.
- Set the image position to something other than inline.
If you leave the description field blank or add a space, you may not succeed in silencing the image. The NVDA screen reader, for example, will say “graphic” in either case. Changing the position to something other than inline may be more effective:
- Right click the image and choose “Size and Position.”
- On the Size and Position window, click the “Text Wrapping” tab.
- Select any wrapping style except “Inline with text.”
- Click “OK.”
Unfortunately, if you use the accessibility checker built into Word, it may still say that the image needs alt text, even though you’ve applied one of the workarounds for older versions of Word. You’ll have to ignore the checker’s warning for that image.
Video on Adding Alternative Text in Word
The following video from the Microsoft demonstrates how to use alternative text for images in Word.
For more on writing alternative text, in-depth descriptions for complex images, and accessible math, see
These directions are for Office 2016. Other versions of Microsoft Office may work slightly differently.
Notice that wherever the image is placed, the line spacing dramatically increases to fit the size of the picture. This is because images are treated as an inline text character. In other words, Word treats the image like it would treat any word or letter of text. You can change this by applying a text wrap. Text wrap causes all of the text to wrap around the image so that the image does not interfere with line spacing.
There are a couple of ways to get to the text wrap options and apply a text wrap.
Method 1: Quick Apply
Click the box to the right of the image with a rainbow-shaped icon.
Method 2: Format Tab
When you click on the image, the Format tab will appear in the ribbon. From the Format tab, you can choose Warp Text.
Method 3: Position
Go to Format>Position for options that not only apply text wrap but also position the image on the page.
Position in Top Center with Square Text Wrapping
Text Wrap Options
Regardless of which method you use, the text wrap options are the same. The text wrap you will probably use the most is the square text wrap, but there are other text wraps too.
- Square—Text wraps around the image in a square shape
- Tight/Through—Text wraps around image, regardless of what shape the image is. This text wrap works best with images that have no background.
- Top and Bottom—Text stops when it hits the top of the image and continues at the bottom of the image; no text is to the left or right of the image
- Behind text—Image is behind text. Text will cover image.
- In front of text—Image is in front of text. Text behind the image is not visible.
Square text wrap
Tight text wrap
Top and bottom text wrap
In front of text
After the text wrap is applied, you can click and drag the image to anywhere in the document, and the text will wrap around it accordingly.
Pictures are a great way to illustrate important information and add some decoration on top of the text. Humans are visual creatures, and having a presentation filled with just text and no illustrations can bore the viewers.
Used in moderation, pictures can improve the overall appearance of your document by adding colors that complement one another or providing an iconographic element like imagery for people. They’re also great to visually demonstrate an idea, and help keep your audience interested!
Google Slides is a popular tool that people use to build presentations. It’s free to use and easy to learn. A situation might arise where you want to wrap text around the images in your slide. In such a case, Google Sides does not offer a straightforward solution. However, you can follow the steps outlined below to manually wrap text. Read on!
Part 1: Inserting an Image in Google Slides
Skip to Part 2 if you already know how to insert images in Google Slides
The first thing you need to do to wrap text around your image is to add the image itself! There are multiple ways you can do this, some of which we have outlined below.
#1. Open the Slides presentation you wish to edit Step 1: Find your presentation
#2. Select the slide of your choice Step 2: Select the slide of your choice
#3. In the top navigation bar, click on the Insert option Step 3: Click on Insert
#4. Once the dropdown menu shows up, select the Image option Step 4: Select Image
#5. There are multiple ways to insert an image in slides. You can either choose to upload from your computer, search on google, or even take a picture! We’re going to search for an image on the web Select 5: Search the web
#6. A search sidebar will open up, search for an image of your choice Step 6: Find an image through the search bar
#7. You can select one or multiple images. Select all the images of your choice and click on Insert; your image will show up on your slide! Step 7: Insert the image
Part 2: Wrapping text around Images in Google Slides
Now comes the juicy part! Unfortunately, Google Slides does not have an in-built way of wrapping text around images. No fear! There’s a way we can format the text manually so that it wraps around the image. Just follow the steps outlined below.
#1. Position and size your image to fit your slide Step 1: Fix image layout
#2. Add a text box to your slide by clicking on the text box icon. Alternatively, you can select Insert > Text Box from the dropdown menu Step 2: Insert a text box
#3. Add your text to the Text Box and change the Text Align to Justified
Step 3: Add content and align to justify
#4. To wrap your text around the image, add text boxes to the top and bottom of your image Step 4: Add more text boxes
#5. Place some of your content in the upper text box and some in the lower so that the prose flow naturally and the text makes sense and Justify all your text Step 5: Add content to the additional text boxes
And that’s all folks! You can change the layout and text alignment to suit your needs and make your slides presentation ready in no time.
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DOC VS DOCX: What’s The Difference?
Microsoft Word, which is part of the Microsoft Office suite of products, is responsible for both the DOC and DOCX file extensions. This is why both of these file formats are so widely used. DOC VS. DOCX Format: Key DifferencesWord has supported the DOC file extension for a long time,
When you add an image to a document in Microsoft Word 2010, you can elect to place it on its own line or make text wrap around it. When you configure an image so text wraps around it, the image changes from an “inline” image to a “floating” one. Changing an inline image to a floating image allows you to continue modifying the document’s text without causing the image to move.
Launch Microsoft Word 2010 and open the document to which you want to add an image. Click to place the cursor where you want the picture to appear.
Click the "Insert" tab at the top of the window.
Click the "Picture" button in the "Illustrations" section of the menu bar. Double-click the picture that you want to add to the document. The picture appears.
Click the "Format" tab at the top of the window.
Click the "Position" button in the "Arrange" section of the menu bar.
Click one of the images under the "With Text Wrapping" header. Each image displays a small icon of a picture and lines that represent text. Click the image that represents how you want the text to wrap around the image. This locks the image in place, allowing you to modify the text in the document without changing the position of the image.
Click and drag the icons on the edge of the picture to change its appearance. The white icons allow you to change the size of the image, and the green icon allows you to rotate it.
Jason Artman has been a technical writer since entering the field in 1999 while attending Michigan State University. Artman has published numerous articles for various websites, covering a diverse array of computer-related topics including hardware, software, games and gadgets.
From company logos to detailed scientific illustrations, there are many reasons to add an image to a Microsoft Word document. But how does this work? And how can you ensure your finished document looks professional? Check out our guide below for a few tips.
Adding Images in Microsoft Word
You have three main options for adding images in Microsoft Word:
- Adding an image from your computer
- Adding an image from the internet
- Using the “Shapes” and “SmartArt” available via MS Word
You can access all these options by going to Insert > Illustrations on the main ribbon. This tab is also where you can find options for adding charts and tables to your document.
The Illustrations section of the ribbon.
1. Adding an Image from Your Computer
If you are adding images from your own computer:
- Place the cursor where you want to add a picture
- Go to Insert > Illustrations
- Click Pictures to open a new window
- Find and select the image you want to use on your computer
- Click Insert
This will add the picture (full size) in the place selected. You can also add an image from your computer by dragging the thumbnail into the document.
2. Adding an Image from the Internet
This option lets you import an image directly from the internet. To do so:
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- Select where the image should go with the cursor
- Go to Insert > Illustrations
- Click Online Pictures
- Search for a picture using Bing Image Search (keep Creative Commons Only selected if you will be using the image for commercial purposes)
- Select the image(s) you want to use and click Insert
3. Shapes and SmartArt
For simple images, such as flow charts or arrows, it may be easier to use the “Shapes” and “SmartArt” in Microsoft Word. These are pre-set graphics that you can add at the click of a button:
- The Shapes include arrows, boxes, speech bubbles and other basic geometrical shapes and graphics. You can access these by going to Insert > Illustrations > Shapes. You will then need to click and drag to set the dimensions of the shape selected.
- SmartArt uses predesigned combinations of the graphics from the “Shapes” menu. This allows you to add an entire flowchart in one go, for example, which you can then adjust as required.
These options offer a simple way to add visual elements to your document.
We won’t go into all the image formatting options available in Microsoft Word here. However, there are two main factors to consider when adding images to a document:
- Image size and position – You can resize an image by clicking and dragging the circles at its edges. To move an image, moreover, you can click it and drag it around the document.
- Text wrapping – This controls how the image is positioned in relation to the text. You can access these settings by clicking the image and going to Format > Arrange > Wrap Text.
These options will help ensure the image looks tidy on the page. To remove an image from a document, meanwhile, simply select it and hit delete or backspace on your keyboard.
When you insert an image in a Microsoft Word document, resize and position it to customize the document layout and choose how the text appears around the image, for example, have it seamlessly wrap around the photo. An image with a large file size can be compressed so that the document downloads quickly from a web page or is suitable for an email attachment. And, for images that need more explanation, add a caption.
Instructions in this article apply to Word for Microsoft 365, Word 2019, Word 2016, Word 2013, and Word 2010. For Microsoft Word Online, disable the Simplified Ribbon.
How to Insert a Picture in Word
The easiest way to insert a picture is to drag the photo from Windows File Explorer to the Word document. However, if you want more control over the image placement, use the Word Insert menu.
Place the cursor where you want the image to appear.
Go to the Insert tab, then select Pictures. In Word 2010, select Picture. In Word Online, select Picture or Online Pictures.
In the Insert Picture dialog box, choose an image to insert into the document, then select Insert or Open.
To insert several images simultaneously, hold Ctrl and select each image.
To move the image, drag the image to a different location in the document.
How to Edit the Picture Size in Word
Ideally, pictures should be enhanced in a photo editing program, but Microsoft Word contains a few simple editing tools. To quickly resize a photo in Word, select the image, then drag a sizing handle in or out to make the picture smaller or larger.
To set a specific size for the image:
Right-click the image, then select Size and Position.
In the Layout dialog box, go to the Size tab and select Lock aspect ratio to ensure that the height and width remain proportional.
Change the value in the Height or Width text box to adjust the size of the image in inches.
To change the height and width by percentage, go to the Scale section and change the Height or Width value. For example, make the image 75% or 120% of the size it was.
How to Compress an Image in Word
Compressing photos in Word reduces the file size of documents that contain images.
Images cannot be compressed in Word Online.
Select the picture you want to compress.
To compress all the images in a Word document, select any photo.
Go to the Picture Format tab and select Compress Pictures.
In the Compress Pictures dialog box, select Apply only to this picture to compress only the selected image. Clear the Apply only to this picture check box to compress all the photos in the Word document.
Select Delete cropped areas of pictures to remove the parts of the images that were cropped.
Cropped areas are hidden so that you can undo the crop. When cropped areas are deleted, file size is reduced because cropped pieces are permanently removed.
In the Resolution section, choose a resolution or target output option to compress the image and save it with a specific number of pixels per inch, which indicates the picture quality. If you’re not sure what to select, choose Use default resolution or Use document resolution.
How to Edit the Picture Layout in Word
Word provides a variety of options that change the layout of pictures. For example, have the text wrap around the photo or insert the picture inline with the document text.
To change how the image appears in the document, select the image, then go to the Layout tab. In Word 2013 and 2010, go to the Format tab. In the Arrange group, you'll find options that allow for more precise placement of the image and the content that surrounds it.
- Select Position, then choose where the image should appear on the page.
- Select Wrap Text, then choose how the text should flow around the image.
Hover over an option to see a preview of how the layout or text wrapping will appear in the document.
In Word Online, you can only customize the wrap text options, not the image layout. To make this adjustment, select Format > Wrap Text.
How to Add a Caption to a Photo in Word
A caption clarifies your picture to readers. It can be used to attribute the photo to a specific source or to reference a picture in another part of the document.
Captions are not supported in Microsoft Word Online.
To add a caption, right-click the image and select Insert Caption. In the Caption dialog box, enter a caption, then choose the type of label and the position of the caption. Select Numbering to configure automatic captioning based on a specific number style or chapter number.
In this tutorial. I will show to you 3 ways to move a picture in Word. We can do by using wrap text, default feature, Align feature.
When insert pictures into Word, you can move the pictures to the position you like. But the problem is, if you have not edited the image properties, you will not be able to move the image.
So the question is how to adjust the image properties so that it will be able to be moved? That is also the main content of this article. In today’s post, I will show you 3 ways of how to adjust properties for pictures so that you can move them to any position you want in Word.
I. Move a picture in word using Wrap Text.
Step 1: Click to select the photo then go to Fomat (or double-click on the picture).
Step 2: Click the drop-down button in Wrap Text to select the properties you want. The attributes have illustrations next to them, observe and choose to suit your needs.
Here are some of the most commonly used properties, for the rest you please observe to have a more intuitive look.
Step 3: After selecting the properties, click onto the photo and drag it to the location you want. I choose Top and Bottom as an example, and drag the picture in between 2 lines.
II. Move a picture in Word Using default feature in Word.
Step 1: Select the image then go to Format, select Position. Next select the position, the image will immediately move to the location you want.
Step 2: You can adjust many different options by selecting More Layout Options ..
Step 3: In Layout box, select Text Wrapping, it’s similar to Wrap Text. After you have selected properties, click OK to set the position for the photo.
To set the image back to the original default, in Position select In line with Text.
III. Using Align feature.
Select the image then go to tab Home. Drag the cursor to Paragraph, choose to align the position for the image (left, right, middle ..)
So in this article I have detailed instructions for you 3 ways to move images in Word. With the above methods, you can easily align the position of images in the text, depending on the case to choose which way suits you the most. It is absolutely uncomplicated and not much manipulation to do.
This is the basic starter knowledge, so try to practice at home and you can learn much more.
Hope this article will be useful to you. Good luck !
All types of visual displays other than tables are considered figures in APA Style. Common types of figures include line graphs, bar graphs, charts (e.g., flowcharts, pie charts), drawings, maps, plots (e.g., scatterplots), photographs, infographics, and other illustrations.
This page addresses the basics of figure setup, including figure components, principles of figure construction, and placement of figures in a paper. Note that tables and figures have the same overall setup.
View the sample figures to see these guidelines in action. Information is also available on how to use color to create accessible figures.
APA Style figures have these basic components:
- number: The figure number (e.g., Figure 1) appears above the figure title and image in bold font. Number figures in the order in which they are mentioned in your paper.
- title: The figure title appears one double-spaced line below the figure number. Give each figure a brief but descriptive title, and capitalize the figure title in italic title case.
- image: The image portion of the figure is the graph, chart, photograph, drawing, or other illustration itself. If text appears in the image of the figure (e.g., axis labels), use a sans serif font between 8 and 14 points.
- legend: A figure legend, or key, if present, should be positioned within the borders of the figure and explains any symbols used in the figure image. Capitalize words in the figure legend in title case.
- note: Three types of notes (general, specific, and probability) can appear below the figure to describe contents of the figure that cannot be understood from the figure title, image, and/or legend alone (e.g., definitions of abbreviations, copyright attribution, explanations of asterisks use to indicate p values). Include figure notes only as needed.
This diagram illustrates the basic figure components.
Figures are covered in Sections 7.22 to 7.36 of the APA Publication Manual, Seventh Edition
This guidance has been revised from the 6th edition.
Principles of figure creation
The most important principle to follow when creating a figure is to present information in a way that is easy for readers to understand. Provide sufficient information in the figure itself so that readers do not need to read the text to understand it.
When creating a figure, ensure you meet the following standards:
- images are clear
- lines are smooth and sharp
- units of measurement are provided
- axes are clearly labeled
- elements within the figure are clearly labeled or explained
Use graphics software to create figures in APA Style papers. For example, use the built-in graphics features of your word-processing program (e.g., Microsoft Word or Excel) or dedicated programs such as Photoshop or Inkscape.
Placement of figures in a paper
There are two options for the placement of figures (and tables) in a paper. The first is to embed figures in the text after each is first mentioned (or “called out”); the second is to place each figure on a separate page after the reference list.
An embedded figure may take up an entire page; if the figure is short, however, text may appear on the same page as the figure. In that case, place the figure at either the top or bottom of the page rather than in the middle. Also add one blank double-spaced line between the figure and any text to improve the visual presentation.
Discuss the step on how to insert these types of illustration in your microsoft word document
Illustrations Quick Reference
- You can insert images, forms, smart art, and charts into your document using the Microsoft Illustrations group. These options will improve the look and feel of your papers.
When a graphic image is picked, the Drawing Tools and Picture Tools tabs appear.
Add a Picture
- Microsoft Office has a Picture archive with a variety of photo options. You can also add more files to the Image folder or make a separate folder for your images. You should insert an image into your paper using the Insert ribbon:
1. Click on the Picture button, from the Illustrations group.
2. Navigate to your desired Picture folder.
3. Select a photo.
4. Click on the Insert button
- There are various online images (clip art and stock photographs) available inside Microsoft Office to highlight a particular subject. Attach a graphic to the paper using the Insert ribbon:
1. From the Illustration group, choose the Online Pictures button.
2. The Insert Picture window will be shown.
3. Type the desired graphic subject into the Search window, then hit the Enter key.
4. Choose the favorite image and then press the Insert button.
- You can insert a number of shapes into your document using the Shapes option, including rectangles, triangles, arrows, lines, flowchart symbols, and callouts. Attach a form to the text from the Insert ribbon’s various selections:
1. From the Illustration group, choose the Shapes icon.
2. The Shape panel will appear; pick the shape you like.
3. The mouse pointer will become a plus symbol.
4. When dragging the desired form, hold down the left mouse button.
- Smart Art converts graphic images into digital contact material such as schematic tables, workflow diagrams, organizational maps, and so on. Insert SmartArt into the paper using the Insert ribbon:
1. From the Illustration group, choose the SmartArt icon.
2. The SmartArt panel will be shown.
3. Choose the desired graphic image and then press the OK button.
- The chart choice can be used to explain and compare results. This is identical to the map function of Excel. Insert a map into the paper using the Insert ribbon:
1. From the Illustration group, choose the Chart button.
2. The Chart panel will be shown. 3. Choose the chart style you like, then press the OK button.
4. The chosen chart format will appear alongside a spreadsheet.
5. Fill out the spreadsheet with your desired results, and the map will represent it.
6. Press the Close window button on the spreadsheet window, and your map will appear on your folder.
The paperless utopia I imagined I would be living in by now remains a work in progress. As I’ve thought more about why, I’ve decided it’s the long tail of paper that’s holding me back. Sure, almost all of my communications are electronic these days, and my scanner makes quick work of almost everything that comes to me in a dead tree format.
But as I look around my home office and wonder why there are still stacks of paper here and there, I realize there are some things that just make more sense in physical form, at least for part of their existence. I see calendars and brochures and instruction guides. I see posters from events, and even a piece of origami. While you could argue that some of these items could be made obsolete by their digital equivalents, they haven’t been, and digitizing them myself is more work than the payoff would justify.
There’s another part of the equation, too. Just because I may prefer a digital experience for consuming information, it doesn’t mean everyone I interact with shares that preference. Considering the needs of your audience is critical to anyone with a message to convey, and in a world crowded with so many distractions competing to receive your readers’ attention, you have an obligation to meet them more than halfway if you expect your message to be heard.
So, despite the many options for distributing your message electronically, printed collateral isn’t going away anytime soon. Whether you’re producing a button or a pamphlet or a bumper sticker, you need an effective way to lay out the design and blend your text with your images and other brand assets.
The world of proprietary software has brought us many tools for designing layouts, including QuarkXpress and Adobe InDesign among the better known. And Microsoft Publisher still may take the prize (at least for small businesses and individuals) as one of the most-used publishing platforms, owing to its low cost and ease of use to people already familiar with the Microsoft Office suite. Many a church bulletin and nonprofit fundraising letter have been put together in Publisher (or even Word).
But you don’t need a proprietary tool to design a great layout. Whether you’re using Linux or still stuck on Windows or Mac OS X, there are great free and open source options. Let’s look at some of the open source alternatives to Microsoft Publisher for designing your next print layout.
Scribus is the gold standard when it comes to open source desktop publishing. With over a decade of active development, you’ll find pretty much all the features a basic user would expect inside. It can import a wide variety of formats (including Microsoft Publisher files), and a user-friendly interface makes for a non-threatening learning curve. The large user community also means that there are many great resources out there for those who need additional help, from books to forums to downloadable templates, to fit almost any need.
Don’t want to learn a new program? Both LibreOffice and OpenOffice both provide excellent design capabilities across several of components. While Writer can provide basic layouts, Draw expands the capability even further and is probably the best choice for semi-complex layouts like newsletters or brochures. I even managed to use Impress to produce a scientific poster for a project in grad school, using a template originally designed for PowerPoint that imported just fine.
The third option, and, hear me out, is to use a markup language. It’s not always WYSIWYG, but if you’re already familiar with a markup language, why not make use of that skill? And I don’t just mean Docbook or LaTeX—for many projects, HTML and CSS or even Markdown works just fine and they let you use your existing tools, whether a text editor or a more full-featured tool just for working with web pages, and you can use the pandoc converter to generate a print-ready format (most likely, a PDF). Maybe it’s an unexpected alternative to a professional design application, but it works fine for many purposes.
Alternatively, if you’re a LaTeX user, you can try the LyX document processing tool. Lyx is a graphical interface for writing LaTeX, with features to help track and manage style directives and packages.
But why use a markup language for print design? A few reasons. One, it’s plain text, so you can version it in Git to track all of your changes and use many different tools on the files directly, even from the command line. Two, it can reduce your production time if you’re creating the same documents for web and print. Three, and this is what I like most about markup languages, they’re human-readable. I get what I expect when I write code.
While Inkscape isn’t by any means a graphics layout application, vector illustration applications have been used for layout by many a professional artist. The peculiar advantage that Inkscape has over the others is that, behind the scenes, it works in XML (the SVG format). It also has the flexibility to keep images and other binary assets external of the design file. This means it can easily be version controlled with Git (or similar), unlike other GUI design applications.
Do you still produce layouts for printed collateral? What program do you use? Is it one from this list, or do you use something else, perhaps a tool more optimized for graphics editing like GIMP, or another choice entirely? Let us know in the comments below.
Editor’s note: This article was originally published in July 2016 and has been updated.
How to group a picture and a shape/text box in Microsoft Word 2013? I have discovered that I can’t group pictures as well. Does “Group” command concerned with grouping shapes only? Are there any workarounds to this problem?
14 Answers 14
A solution (I don’t know if it is the best) is to use Powerpoint 2013. Add your picture, add your shapes, group them, then select the picture and Copy and Paste into your Word document.
You will have to change the anchor options to ‘in-line with text’, but the shape should move and scale with the picture.
The important part of this method is that you can still make edits to the shapes if necessary.
EDIT: Note that others below have found a way to do this within Word.
Solution for 2007 (which may work in 2013)
It is a real shame that pictures and textboxes/shapes can’t be grouped in more recent versions of word. I heard that if you add a textbox, click on properties, fill, and add the image as a fill picture of a textbox then one would be able to group with other textboxes, but I have not found this to be possible.
UNTIL I made sure that the textbox containing the image and the shapes and textboxes that I wanted to group it with had the same Text Wrapping setting (in front of text). Then I could group them, and change the text wrapping back to inline for the whole group. In earlier version of Word, the text wrapping was automatically unified to that of one or other grouped item but now this must be done manually in 2007. I hope that this works for 2013 too.
Change the “Layout Options” of the picture to any of the six options in “With Text Wrapping”, such as “Top to Bottom”. Then, shapes and picture can be selected altogether and “Group”.
Here are the screenshots of changing layout options:
and grouping shapes and picture:
This solution was originally provided by timtak but screenshot wasn’t provided.
Do you want something REALLY easy? move to the page where all your Pics, and shapes are located, press “Windows logo key”+s, this will shoot OneNote screen capture. Click and drag the pointer to select the area of the screen you want to capture (be sure to include all objects you want to group) When you release the mouse button, the image will appear in your notes. It will also be copied to the Windows Clipboard so you can paste (CTRL+V) the screen clipping on another page in your word document or into any other program or document as an image. Be sure Microsoft’s OneNote is running or this won’t work.
You can try this: insert the image from the Insert tab (up top next to Home). Don’t drag the image into Word (you can but you won’t be able to group it with textbox/shape). Then edit wrap text to behind/in front. Control click on both image and shape/textbox and group.
- Save your word document as “97/2003 word document”
- Now you can select your shape and picture together then group them.
If your .docx Word file is in compatibility mode you can’t group pictures with shapes. Turn off compatibility mode and then grouping pictures with shapes will work so long as one changes the word wrapping to something other then in line with text.
I’ve organised some steps from other answers to make this easier to follow. This works in Word from Microsoft Office Standard 2016:
- Insert image
- Insert some shapes
- Change the image and text layout options to in front of text (thanks timtak)
- You may need to move the image back/forward and reposition the shapes. Ignore any document text that may be infront/behind
- Select the image and shapes using shift-click – you can now select them all together
- On the format menu, click Group
- Finally you may need to move or copy/paste your image to the correct location as it may have jumped elsewhere in the document during the process
I found a way to create a new picture. This would not allow you to adjust afterward, because it makes a new picture, but it worked for my purposes.
Set up the picture and text box(es), shapes, whatever you want grouped together and press the “prt sc” button. Paste the screenshot into Word and right click on the screenshot to select crop. Crop the picture as needed and you have your object. When I did this, it came out smaller than the original, so I had to resize it, but I didn’t have any trouble with the resolution.
I stumbled across something interesting.
Right click on the picture and select “Wrap Text”. If it is set to “In Line with Text” you cannot group it with a text box. However, if you set it to “Tight”, you can now Group Pictures and Text Box. Now you can reset the Grouped item to “In Line with Text” if you want.
I tried using the canvas under the Shapes tab. Copy and paste all your shapes and images that you want to group on the canvas, then group whilst on the canvas. After grouping Copy and paste off the canvas. This may work?
I found that I can use a table for corralling graphics. I insert a one cell table and add all the graphics, text, etc. to this cell, and I can group or just leave them all individually positioned.
A couple of things you must do: format table for flow in the text; format the cell for vertical & horizontal center; change picture format to one that will stay within the table cell; create a style for the cell or modify the table cell so that the images have some sort of boundary (i.e. 4pt/2pt before and after paragraph spacing, center justify, etc.), if you adjust the table cell, you’ll still want a style with center justify and 0pt before and after spacing.
Once you have this “illustration table” setup you can save it to the building block organizer for future use! (Found at Insert tab>text>Quick Parts). I found this to be a handy method for creating safety notes: WARNING Watch out. where WARNING is a graphic, and the other cell is text.
Most of the time, a slide is more impactful when you combine text with images. You can use both to provide context, explain a process with a visual example or make the content more interesting overall.
When text and image are present at the same time, it’s best if they don’t overlap. So you might want to wrap the text properly, which looks nicer and solves this issue. As with PowerPoint, Google Slides does not have an option to do this, but with some smart positioning of text boxes, you can achieve a similar result.
What Is Text Wrapping and Why Use It?
Text wrapping, as its name suggests, is a feature that makes your text wrap around other elements present in the slide, mainly images. In Google Slides, it requires careful positioning of your text boxes, but the best thing is that the text automatically adjusts to the shape of its corresponding box.
Wrapping Text Around an Image in Google Slides
Let’s say you’ve downloaded our Cute Cats template and you’d like to make the most of one of the pictures included to provide information about a cat species in particular.
For example, this slide has an image of a cat and quite some text. Let’s see how we can do it so that the text wraps around the image and makes use of the empty space below the photo.
Image and text
First, select the text box and cut part of the text. In this example, we’ll cut the part that begins with “Neptune”. Remember that you can cut it by pressing Ctrl + X or by clicking Edit > Cut after selecting the text.
Now, we need a new text box for the part that we’ve just cut. To create it, click Insert > Text box. The cursor will change to a cross. Click and drag to draw the shape of the new text box.
Creating a text box
Paste the text that we previously cut. To do so, press Ctrl + V.
Pasting the text
Now, as with any text box, you can modify its shape by dragging one of the handles. This will allow you to adjust the position of the text. Besides, if you wish to change other settings, such as color, size or the font, we have a tutorial for Google Slides that will teach you very quickly!
Modifying the text box
As you can see, it’s just a matter of positioning and creativity. Of course, it will depend on the shape of the image and how long the text is. You can try this with our 100% editable templates for Google Slides. Have a look and download the one you prefer!
If you need more information on how to edit the text or other elements on a slide, you can check out our tutorials for Google Slides. You’ll be creating presentations in no time!
Even though alt text is commonly thought of as a way to help visually impaired users on the internet, you can add it to images and illustrations in Microsoft Word as well.
You should use alt text in Word if your documents will be read by people who rely on accessibility tools like screen readers.
And once you add alt text in Word, you can view or edit it at any time. Here’s how to do it in Word for Mac and PC.
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Apple Macbook Pro (From $1,299.00 at Apple)
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How to view, add, and edit alt text on images in Word
You can read or edit the alt text for images already in a Word document in just a couple of clicks.
1. Right-click an image or graphic object in a document. In the drop-down menu, click “Edit Alt Text…”
2. The Alt Text pane should appear on the right side of the screen. For many kinds of images, Word automatically generates alt text using its own image recognition technology. For other images, though, the field may be blank if no one has crafted alt text for it yet.
3. If you want to add or edit alt text, click the alt text field and enter any description you want. If the image adds no value to the document other than aesthetics — for example, if it’s a border or dividing line — then you can click “Mark as decorative.”
Students are now required to submit their thesis file in PDF/A format rather than as a PDF.
The PDF/A format is a specialized version of a PDF designed for digital preservation and archiving of electronic documents.
- Include captions/titles/headings for tables, figures, and other illustrations as paragraph text. This allows captions and headings to be populated into the Table of Contents (ToC) or the lists that appear after the ToC.
- The maximum width for objects on a portrait page is 6 inches (15.24 cm).
- Text wrapping should be set to “In Line with Text” (no wrapping).
- Consult the figure, table, caption sections of the Thesis Template Instructions and apply the appropriate styles to format:
- notes, if any
- Font: Arial Narrow 11pt (default), Arial Narrow 10pt [minimum size].
- To change the font or line spacing for tables see the Thesis Template Instructions.
Figures and other image specifications
- Font: Text in image files should follow the overall Font Specifications and be large enough to be read when inserted into the document. The font in images should appear to be the same size as the text in your thesis.
- Images should be sized to an equivalent print resolution of 300 pixels per inch/dots per inch.
- For example, an image 6 inches wide should be 1800 pixels wide to produce an equivalent resolution of 300 ppi.
6 inches X 300ppi = 1800px.
This tutorial shows how to insert images in Microsoft Word. We will also look at how to resize images, align images with the text, and add a border.
Important Note: This tutorial covers the basics of working with images. Word offers many advanced image features, which we will cover in separate tutorials.
This tutorial is also available as a YouTube video showing all the steps in real time.
Watch more than 100 other writing-related software tutorials on my YouTube channel.
The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. However, the stock image options will be limited in those older versions of the software.
How to Insert an Image in Microsoft Word
- Place your cursor where you want to insert the image. (This is an approximate placement. You can change the alignment with the text after inserting the images, as shown in the section below.)
- Select the Insert tab in the ribbon.
- Select the Pictures button in the Illustrations group.
- Select the location of the image from the Insert Picture From menu:
- This Device lets you choose an image stored on your computer or network server.
- Stock Images lets you choose stock images, icons, cutout people, stickers, and illustrations. The full stock image library is only available to users signed into Word for Microsoft 365.
- Online Pictures lets you search for images through Bing, Microsoft’s search engine. This option also provides a link to OneDrive.
For this tutorial, we will insert an image stored on the device.
- (For “This Device” option only) Locate the image in the Insert Picture dialog box.
- Select the Insert button.
Your image should now appear in your Word document.
How to Resize an Image in Microsoft Word
- Select the image. A border with resizing handles will appear when the image is selected.
- Select one of the resizing handles and then drag the image to a new size.
Pro Tip: Choose a corner handle to maintain the image’s current shape.
Optional Steps: How to Rotate an Image in Microsoft Word
- Select the image.
- Select the rotation handle at the top of the border.
- Rotate the image to the left or right.
How to Align an Image with the Text in Microsoft Word
- Select the image.
- Select the Layout Options button.
- Select an option from the layout menu:
- In Line with Text
- Top and Bottom
- Behind Text
- In Front of Text
The visual effectiveness of each option will depend on the size of your image and the density of your text. So, you may need to experiment with several options to find the one most suited to your content.
Pro Tip: If you select an option other than In Line with Text, you can select and “grab” the image, and then move it almost anywhere in the document.
How to Add a Border to an Image in Microsoft Word
- Select the image.
- Select the Picture Format tab in the ribbon. (This tab only appears when an image is selected.)
From here, you can add a built-in border or edge effect or manually create a border.
- For example, an image 6 inches wide should be 1800 pixels wide to produce an equivalent resolution of 300 ppi.